36-month Computer Operating Lease

Agency:	State Government of Arkansas
State:	Arkansas
Type of Government:	State & Local
Category:	W - Lease or Rental of Equipment
Posted:	Apr 18, 2024
Due:	May 2, 2024
Solicitation No:	SAUT/23-24/08
Publication URL:	To access bid details, please log in.

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Southern Arkansas University Tech

Purchasing Office

PO Box 3499, Camden, Arkansas 71711

Bid Number:

Description:

Agency:

INVITATION FOR BID

SOLICITATION DOCUMENT

SOLICITATION INFORMATION

SAUT/23-24/08

Solicitation Issued:

36-month Computer Operating Lease

Southern Arkansas University Tech (SAU Tech)

April 18, 2024

SUBMISSION DEADLINE

Bid Opening Date: May 2, 2024

Bid Opening Time: 2:00 pm, CT

Deliver sealed bids for this Invitation for Bid to the SAU Tech Purchasing Office on or before

the submission deadline. Bids received after the submission deadline will be rejected as

untimely.

Delivery Address

and Bid Opening

Location:

DELIVERY OF RESPONSE DOCUMENTS

Southern Arkansas University Tech

Purchasing Office

6251 Hussey Road, Camden, AR 71701

Bid’s Outer

Packaging:

Delivery providers, USPS, UPS, and FedEx deliver mail to SAU Tech’s

street address on a schedule determined by each provider. These

providers will deliver to SAU Tech based solely on the street address.

Prospective Contractors assume all risk for timely, properly

submitted deliveries.

Seal outer packaging and properly mark with the following information. If

outer packaging of bid submission is not properly marked, the package

may be opened for bid identification purposes.

• Bid Number

• Date and time of bid opening

• Prospective Contractor’s name and return address

SAUT Buyer

Address:

SAU TECH CONTACT INFORMATION

Keisha Robinson

Phone

Number:

870-574-4515

krobinso@sautech.edu

SAUT

Website:

https://www.sautech.edu/invitation-to-

bid/

CHECKLIST FOR BIDDERS:

 Bid envelope properly marked with Bid Number, Date, and Hour of Bid Opening

 Response Signature Page, signed by authorized Individual

 Financial Statement

 List of 3 References

 Enclosed Sample Contracts of any nature requiring execution by SAU Tech

 Illegal Immigrant Statement

 EO Policy Statement

 Restriction of Boycott of Israel Statement

 Contract and Grant Disclosure Form

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SECTION 1 - REQUIREMENTS

• Do not provide responses to items in this section unless specifically and expressly required.

1.1 INTRODUCTION

This Invitation for Bid (IFB) is issued by Southern Arkansas University Tech (SAU Tech), by

the Purchasing Department to obtain pricing and a contract for a 36-month Operating Lease

for the equipment identified within this document. The equipment is and shall remain the

sole personal property of Lessor. No right, title or interest in the equipment shall pass

to SAU Tech other than the right to use the equipment during the lease term.

Direct all questions, comments, or concerns to Keisha Robinson, SAU Tech, Telephone 870-

574-4515, or e-mail krobinso@sautech.edu.

1.2 BID OPENING

The bid opening will be in the SAU Tech Purchasing Office at the date and time specified in

page one of this solicitation document. Any proposals received after the scheduled opening

date and time will be immediately disqualified. All proposals shall be guaranteed and binding

for a period of not less than sixty (60) days past the proposal opening date. Telephone, email,

and/or FAX responses to this bid will not be accepted.

Proposal openings will be open to any interested proposing party and to the public. However,

openings will serve only to open, read and record the receipt of each proposal. No discussion

will be entered into with any vendor as to quality or provisions.

1.3 CLARIFICATION OF SOLICITATION

Submit any questions for clarification for information by email by10:00am CT by April

22, 2024 to Keisha Robinson at krobinso@sautech.edu. Non-substantive questions

may be made at any time prior to bid opening.

Questions will be consolidated and answered by SAU Tech, emailed to prospective

vendors and posted on the SAU Tech website by close of business April 25, 2024.

1.4 AWARD

Award of financing will be made to the lowest responsible, responsive bidder, acceptable to

both SAU Tech and the supplier(s), whose proposal is judged to be the most effective and

economical for the purpose intended, according to the requirements stated in this Invitation to

Bid. SAU Tech requests the option to purchase a portion of the computers at the end of

the lease. Should the equipment supplier(s) reject the low bidder, justifications must be made

in writing to the SAU Tech Purchasing Department prior to award. Bidders will be notified by

email and the award will be posted on the SAU Tech website.

1.5 ANTICIPATION TO AWARD

Once an anticipated successful vendor has been determined, the anticipated award will be

posted on the SAU Tech website for at least 3 days prior to the issuance of a contract. SAU

Tech shall have the right to waive the policy of the Anticipation to Award when it is in the best

interest of the college.

1.6 EQUIPMENT ACCEPTANCE

Prices quoted by supplier include delivery on-site.

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SECTION 2 – GENERAL INFORMATION AND INSTRUCTIONS

2.1 NON-DISCRIMINATION

SAU Tech does not discriminate against any entity, company, employee, applicant for

employment or any person participating in any aspect of any project based on race, creed,

color, national origin, religion, sex, age, or physical or mental disability.

2.2 MINORITY BUSINESS POLICY

The State of Arkansas encourages all minority businesses to compete for, win and receive

contracts for goods, services and construction. The state also encourages all companies to

sub-contract portions and any state contract to minority business enterprises.

2.3 EQUAL OPPORTUNITY POLICY

Act 215 (SB#1123) of 2005 requires that each entity or person interested in contracting with

the State must include with its proposal response a copy of the company’s EQUAL

OPPORTUNITY POLICY.

2.4 CERTIFICATION OF ILLEGAL IMMIGRANTS

Pursuant to Act 157 of 2007, the successful proposer must certify prior to award of the

contract that they do not employ or contract with any illegal immigrants.

2.5 RESTRICTION OF BOYCOTT OF ISRAEL

Pursuant to Arkansas Code Annotated § 25-1-503, a public entity shall not enter into a

contract with a company unless the contract includes a written certification that the person or

company is not currently engaged in, and agrees for the duration of the contract not to engage

in, a boycott of Israel.

2.6 CONTRACT DISCLOSURE OVER $10,000 – GOVERNOR’S EXECUTIVE ORDER 98-04

No contract for commodities or services over $10,000, and no discretionary grant greater than

$10,000 shall be awarded, extended, amended or renewed by an agency to any bidder who

has not complied with Governor’s Executive Order 98-04, as required in this proposal.

Failure to make any disclosure required by Governor’s Executive Order 98-04, or the violation

of any rule, regulation, or policy adopted pursuant to the Order, shall be a material breach of

the terms of this IFB. Any bidder who fails to make the required disclosure, or who violates any

rule, regulation, or policy, shall be subject to all legal remedies available to the agency.

2.7 PROPRIETARY INFORMATION

SAU Tech considers all information, documentation and other materials requested to be

submitted in response to this solicitation to be of a non-confidential and/or non-proprietary

nature and, therefore; shall be subject to public disclosure. SAU Tech will disclose any portion

of the proposal to the members of the evaluation team and other necessary staff prior to the

contract award. SAU Tech retains the right to disclose the name of the successful

applicant(s), the amount of the contract, and any information in the proposal that is pertinent to

the selection of the Contractor.

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2.8 CURRENT ARKANSAS USURY STATUS

Maximum Lawful Rates of Interest.

(a) General Loans:

(i) The maximum lawful rate of interest on any contract entered into after the effective

date hereof shall not exceed five percent (5%) per annum above the Federal Reserve

Discount Rate at the time of the contract.

(ii) All such contracts having a rate of interest of excess of the maximum lawful rate shall

be void as to the unpaid interest. A person who has paid interest in excess of the

maximum lawful rate may recover, within the time provided by law, twice the amount

of interest paid. It is unlawful for any person to knowingly charge a rate of interest in

excess of the maximum lawful rate in effect at the time of the contract, and any person

who does so shall be subject to such punishment as may be provided by law.

(b) Consumer loans and Credit Sales: All contracts for consumer loans and credit sales

having a greater rate of interest than seventeen percent (17%) per annum shall be void as

to principal and interest and the General Assembly shall prohibit the same by law.

(i) "Consumer loans and credit sales" means credit extended to a natural person in which

the money, property, or service which is the subject of the transaction is primarily for

personal, family or household purposes.

(ii) "Federal Reserve Discount Rate" means the Federal Reserve Discount Rate on

ninety-day commercial paper in effect in the Federal Reserve Bank in the Federal

Reserve District in which Arkansas is located.

(d) Miscellaneous:

(i) The rate of interest for contracts in which no rate of interest is agreed upon shall be

six percent (6%) per annum.

(ii) The Provisions hereof are not intended and shall not be deemed to supersede or

otherwise invalidate any provisions of federal law applicable to loans or interest rates

including loans secured by residential real property.

(iii) The provisions hereof revoke all provisions of State law, which establish the maximum

rate of, interest chargeable in the State or which are otherwise inconsistent herewith.

The apparent, responsive, responsible low bidder, by the signing of this IFB, agrees to reduce

their offer, if necessary, in order to be within usury rate limitations at the time of contract

finalization.

2.9 IRS TAX CERTIFICATION INFORMATION

SAU Tech is a state institution. It is an organization described in the Internal Revenue Code

170(b) (1) (A) (v), in that it is described in Code 170 (c) (1). The University also falls within

Code 509(a) (1) in that it is an organization described in Code 170(b) (1) (A). The taxpayer ID#

is 71-0400038.

No other certification will be agreed to or stated by the College including, but not limited to,

bank eligibility certificates.

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description	agency	opening date/time	bid number	buyer
36-month Computer Operating Lease	Southern Arkansas University	05/02/2024 02:00 PM CDT	SAUT/23-24/08

36-month Computer Operating Lease

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