Emergency and On-Call Traffic Control Services (24COP002)

Agency:	City of Prescott
State:	Arizona
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment R - Professional, Administrative and Management Support Services S - Utilities and Training Services
Posted:	Mar 6, 2024
Due:	Apr 4, 2024
Publication URL:	To access bid details, please log in.

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Request for Proposal

For

Emergency and On-Call Traffic Control Services

MAYOR AND COUNCIL:

Phil Goode, Mayor

Connie Cantelme, Council Member

Lois Fruhwirth, Council Member

Ted Gambogi, Council Member

Brandon Montoya, Council Member

Eric Moore, Council Member

Cathey Rusing, Council Member

CITY CLERK:

Sarah Siep

Request for Proposals (RFP)

Emergency and On-Call Traffic Control Services

DESCRIPTION: The City of Prescott is looking for a contractor/multiple contractors for on-

call and emergency traffic control services. Multiple contracts may be awarded. These

services will be provided on an as-needed basis, twenty-four (24) hours a day, seven (7) days

a week, including holidays. Multiple City departments/divisions will be utilizing this

contract, including but not limited to: Water, Wastewater, Police, Parks and Recreation,

Traffic Engineering and field operations of the Transportation and Streets Divisions. Please

review the RFP packet online at the City Website below for full information and

requirements.

BID OPENING: Thursday, April 4, 2024 at 2:00pm City Council Chambers 201 N.

Montezuma Street, 3rd floor, Prescott, Arizona 86301

In accordance with local and State law, sealed bids will be received by the Office of the City

Clerk at 201 N. Montezuma Street, Suite 302, Prescott, Arizona 86301, until 2:00pm on

the date specified above, for the services specified herein. Bids will be opened and read aloud

at the above noted date, time, and location. Any bid received at or after 2:00pm on the

referenced date will be returned unopened.

The City of Prescott reserves the right to accept or reject any or all bids, and/or some or all of

the alternates bid, and waive any informality deemed in the best interest of the City and to

reject the bids of any persons who have been delinquent or unfaithful in any contract with the

City.

This solicitation, full submittal information and any addenda are available free of charge on

the City’s website at http://www.prescott-az.gov/business-development/purchasing/bid-

listings/.

PUBLISH: March 17 & 24, 2024

Request for Proposals (RFP)

Emergency and On-Call Traffic Control Services

TABLE OF CONTENTS

GENERAL INFORMATION........................................................................................................... 4

A. DESCRIPTION OF WORK ...................................................................................................... 4

B. SPECIFICATIONS:................................................................................................................. 4

C. PROPOSED PROJECT SCHEDULE ......................................................................................... 8

D. REQUESTS FOR INFORMATION............................................................................................ 9

II. SUBMITTAL REQUIREMENTS ................................................................................................... 9

A. PROPOSAL REQUIREMENTS ................................................................................................ 9

B. INSTRUCTIONS FOR SUBMITTAL FORMS............................................................................. 9

C. DISCLOSURE...................................................................................................................... 10

D. PROPRIETARY INFORMATION ........................................................................................... 11

E. DELIVERY OF SUBMITTALS ............................................................................................... 11

III. CONTRACT NEGOTIATION AND AWARD ............................................................................... 12

A. OVERVIEW......................................................................................................................... 12

B. AWARD OF CONTRACT...................................................................................................... 12

C. BASIC INSURANCE REQUIREMENTS .................................................................................. 12

IV. TERM OF CONTRACT.............................................................................................................. 15

V. TERMINATION OF CONTRACT ............................................................................................... 15

VII. PROTEST POLICY ................................................................................................................... 15

VIII. STANDARD INFORMATION ..................................................................................................... 16

General Services Contract ................................................................................................................ 20

Form A – Solicitation Response Cover Sheet.................................................................................. 30

FORM B – PRICE SHEET ..................................................................................................................... 31

FORM C – BID CERTIFICATION ......................................................................................................... 33

FORM D – NON-COLLUSION CERTIFICATE....................................................................................... 33

FORM E – CERTIFICATE OF OWNERSHIP.......................................................................................... 35

FORM F – BIDDER QUALIFICATIONS, REPRESENTATIONS AND WARRANTIES............................... 36

FORM G – SUBCONTRACTORS LIST................................................................................................... 38

I. GENERAL INFORMATION

The City of Prescott is looking for a contractor/multiple contractors for on-call and emergency

traffic control services. Multiple contracts may be awarded. These services will be provided

on an as-needed basis, twenty-four (24) hours a day, seven (7) days a week, including holidays.

Multiple City departments/divisions will be utilizing this contract, including but not limited to:

Water, Wastewater, Police, Parks and Recreation, Traffic Engineering and field operations of

the Transportation and Streets Divisions.

A. DESCRIPTION OF WORK

Contractor will provide barricade equipment, supplies, delivery, installation, maintenance,

and removal services using qualified personnel. These services will be provided on an as-

needed basis, These services will be provided on an as-needed basis, twenty-four (24) hours

a day, seven (7) days a week, including holidays. Multiple City departments/divisions will

be utilizing this contract, including but not limited to: Water, Wastewater, Police, Parks

and Recreation, Traffic Engineering and field operations of the Transportation and Streets

divisions.

The contractor will provide all labor, items, materials, equipment, tools, insurance, permits

and fees necessary to render services as required under this agreement.

Quantities represent the City’s best of current requirements. There are no guarantees

implied or warranted. Quantities shall not bind the City to accept nor require the City to

pay for services exceeding actual needs nor for any items for which funds are not available.

It’s the City’s intent to award multiple contractors to allow for availability and emergency

services. The contractors shall not be guaranteed any minimum or maximum amount of

work.

B. SPECIFICATIONS:

The City of Prescott has adopted the City Traffic Barricade Manual, current edition,

attached exhibit A. All work performed within City right-of-way including the necessary

temporary traffic control devises shall conform with the Traffic Control Manual. A Copy

of the Traffic Control Manual will be attached as Exhibit A.

Temporary traffic control devises shall comply with the National Cooperative Highway

Research Program (NCHRP) Report 350 and the Manual for Assessing Safety Hardware

(MASH) requirements.

Traffic control set within the right-of-way of other jurisdictions such as Yavapai County,

other bordering local jurisdictions/agencies, or the Arizona Department of Transportation

shall comply with applicable requirements of the governing jurisdiction or agency.

Dispatch Center: Contractor shall operate a dispatch center that is staffed twenty-four

(24) hours a day, seven (7) days a week, including holidays, to support services under this

contract.

Inventory: The contractor shall maintain sufficient inventory levels to provide daily

support for the City’s requirements. The contract shall have a satellite yard close to the

City of Prescott limits to ensure an acceptable response time. Failure to supply said

support shall be addressed through performance evaluations and will be handled

accordingly. Failure to address unsatisfactory performance may result in termination of

this contract.

Certification: The contractor is required to meet all certification requirements in the

Traffic Control Manual for Traffic Control Supervisor, Traffic Control Design Specialist,

and Flagger Certifications. Flagger certification cards may be requested by City

personnel at any time; therefore, all contracted personnel and supervisors shall have the

appropriate certification cards available upon request.

Personnel: The contractor shall only use trained, competent employees in the

performance of this contract. At the request of the City, the contractor shall remove from

assignment to this contract any incompetent, abusive or disorderly employee, whether

supervisory or non-supervisory.

A minimum of one (1) lead person must be on each job site. A supervisor may be

requested by the City to monitor and oversee traffic barricading activities. The contractor

shall charge the fees for a supervisor using the hourly “supervisor” fee. Loading and

travel time shall be included in the rental unit cost and not be charged for this item.

Contractor’s staff must be able to converse in the English language and shall be

authorized by the contractor to accept and act upon all directives issued by the City

representative.

The contractor shall provide a cellular telephone/number for the Contractor’s on-site lead

person. The contractor shall be responsible for payment of all phone charges. All

communication equipment shall be maintained in proper working conditions at all times.

The contract must provide an email address to the contractor’s supervisor for written

communication with the City representative.

The contractor shall follow all applicable occupational safety and health administration

(O.S.H.A.), industry standards. Contractors must follow all federal, state, and local laws

and regulations. Contractor shall ensure all workers abide are properly trained on OSHA

regulations and traffic safety.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Emergency and On-Call Traffic Control Services (24COP002)

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