Tires, Tubes, and Retreads (#24FL002)

Agency:	City of Prescott
State:	Arizona
Type of Government:	State & Local
Category:	26 - Tires and Tubes
Posted:	Mar 29, 2024
Due:	Apr 11, 2024
Publication URL:	To access bid details, please log in.

Attachment Preview

Request for Proposal

For

Tires, Tubes, and Retread

MAYOR AND COUNCIL:

Phil Goode, Mayor

Connie Cantelme, Council Member

Lois Fruhwirth, Council Member

Ted Gambogi, Council Member

Brandon Montoya, Council Member

Eric Moore, Council Member

Cathey Rusing, Council Member

CITY CLERK:

Sarah Siep

Request for Proposals (RFP)

Tires, Tubes, and Retread

DESCRIPTION: The City of Prescott invites sealed bids for the new tires, tubes, and retread

tires. The contractor shall provide new tires, tubes or retread as required for the exiting vehicle

fleet on an as needed basis.

BID OPENING: Thursday, April 11, 2024, at 2:00pm City Council Chambers 201 N.

Montezuma Street, 3rd floor, Prescott, Arizona 86301

In accordance with local and State law, sealed bids will be received by the Office of the City

Clerk at 201 N. Montezuma Street, Suite 302, Prescott, Arizona 86301, until 2:00pm on

the date specified above, for the services specified herein. Bids will be opened and read aloud

at the above noted date, time, and location. Any bid received at or after 2:00pm on the

referenced date will be returned unopened.

The City of Prescott reserves the right to accept or reject any or all bids, and/or some or all of

the alternates bid, and waive any informality deemed in the best interest of the City and to

reject the bids of any persons who have been delinquent or unfaithful in any contract with the

City.

This solicitation, full submittal information and any addenda are available on the City’s

website at https://prescott-az.gov/budget-and-finance/purchasing/ .

PUBLISH: March 10 and 17, 2024

Request for Proposals (RFP)

Tires, Tubes, and Retread

TABLE OF CONTENTS

GENERAL INFORMATION........................................................................................................... 4

A. CONTRACTOR REQUIREMENTS........................................................................................... 4

B. CONTRACTOR QUALIFICATIONS......................................................................................... 9

C. PRODUCT SPECIFICATIONS ................................................................................................. 9

D. PROPOSED PROJECT SCHEDULE ....................................................................................... 12

E. REQUESTS FOR INFORMATION.......................................................................................... 12

II. SUBMITTAL REQUIREMENTS ................................................................................................. 12

A. PROPOSAL REQUIREMENTS .............................................................................................. 12

B. INSTRUCTIONS FOR SUBMITTAL FORMS........................................................................... 13

C. DISCLOSURE...................................................................................................................... 14

D. PROPRIETARY INFORMATION ........................................................................................... 14

E. DELIVERY OF SUBMITTALS ............................................................................................... 14

III. EVALUATION CRITERIA......................................................................................................... 15

IV. CONTRACT NEGOTIATION AND AWARD ............................................................................... 15

A. OVERVIEW......................................................................................................................... 15

B. AWARD OF CONTRACT...................................................................................................... 16

C. BASIC INSURANCE REQUIREMENTS .................................................................................. 16

V. TERM OF CONTRACT.............................................................................................................. 18

VI. TERMINATION OF CONTRACT ............................................................................................... 19

VIII. PROTEST POLICY ................................................................................................................... 19

IX. STANDARD INFORMATION ..................................................................................................... 19

General Services Contract ................................................................................................................ 24

Form A – Solicitation Response Cover Sheet.................................................................................. 33

FORM B – PRICE SHEET ..................................................................................................................... 34

FORM C – BID CERTIFICATION ......................................................................................................... 36

FORM D – NON-COLLUSION CERTIFICATE....................................................................................... 37

FORM E – CERTIFICATE OF OWNERSHIP.......................................................................................... 38

FORM F – BIDDER QUALIFICATIONS, REPRESENTATIONS AND WARRANTIES............................... 39

FORM G – SUBCONTRACTORS LIST................................................................................................... 41

I. GENERAL INFORMATION

The City of Prescott invites sealed bids for the new tires, tubes, and retread tires. The contractor

shall provide new tires, tubes or retread as required for the exiting vehicle fleet on an as needed

basis. The contract shall be for a period of two (2) years with the option to renew it for up to

three (3) additional one (1) year periods. The City may award multiple contractors.

A. CONTRACTOR REQUIREMENTS

 Inventory and Delivery Requirements

o The contractor shall establish and maintain sufficient local product

inventory to adequately support the City’s fleet of vehicles and equipment.

o The contractor shall make multiple daily deliveries, Monday through

Friday, as required to fulfill orders. Delivery will be within twenty-four

(24) hours after receipt of verbal order, excluding weekends for all

automotive, light truck, and medium heavy truck tires. Deliveries must be

made no later than 2:00 PM.

o In the event that an item cannot be supplied immediately from

Contractor’s stock, the City reserves the right to purchase the item from

other sources when the City determines that it is an emergency purchase

need.

o Deliveries will be made to various City locations. A list of current

locations is found in Section III, subsection 2. The City may add or

remove locations as necessary.

 Retread

o Tires to be retread or repaired will be tubeless radial ply casings on

medium duty and heavy-duty trucks.

o All tires scheduled to be retread will utilize the pre-cure method.

o The following acceptable repairs for radial ply casing will include nail

hole, spot, reinforcement, section, and bead area repair.

o The City of Prescott reserves the right to waive minor variation(s) if in the

opinion of Fleet Services, the basis offer meets the general intent of these

specifications.

o Pickup and Delivery Requirements

 The contractor shall make deliveries, Monday through Friday, as

determined by the fleet department. Pick up will be available after

receipt of verbal order, excluding weekends and holidays.

 Deliveries must be made within seven (7) calendar days after

notification and no later than 2:00 PM.

o Prior to leaving the City’s premises, a report or work order should be

provided to the Parts Counter. The report or work order must include:

 Number of tires and casings accepted for retreading or repair.

 DOT date codes.

 Individual casing identification.

 Manufacture/design.

 Number of tires for scrap.

o Retread Facility Inspection Guidelines

 Each retread facility shall be inspected by an approved national

organization and follow recognized retread manufacturing

procedures. Inspection procedures may be by the retread plant’s

tread rubber supplier in accordance with specific procedural

guidelines set forth in the retread, dealer, purchase, or franchise

agreements. The prospective retread supplier may provide

evidence of certification of the production facility from a

nationally recognized tire retreading association within the

previous twelve (12) month period. Retread plants and their

suppliers approved under guidelines of Procurement Specifications

CTQP-441 “Administrators Approval & Requirement Manual for

Tires, Pneumatic Retreaded and Repaired (formerly ZZ-T-441) are

considered certified as to the manufacturing procedures and

competence.

 Contractors must hold plant certifications for all products and/or

services. Evidence of plant certification shall be included with bid

submittal.

o Manufacturing and Processing Standards

 Written manufacturing and processing standards conforming to

industry accepted procedures and as specified in Procurement

Specifications CTQP-441 shall be followed in the performance of

each step of the operation. Copies of the written retread process

procedures adopted shall be available at the appropriate

manufacturing location and shall be furnished to the City for

refence as requested. Each retread process procedure shall be

established for plant personnel performing each operation.

o Initial inspection

 Casing inspection shall be performed by a trained, certified

technician, The contract shall use either electronic, ultrasonic, x-

ray, elector mechanical, holography, shearography, or other types

of casing inspection equipment to aid in determine casing integrity.

The inspection shall include placing the tire on a mechanical

spreader under adequate lighting and distortion of the natural

contour sufficient for visual manual inspection. Casings accepted

for retreading shall not contain any of the following:

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Tires, Tubes, and Retreads (#24FL002)

Attachment Preview

See also