Purchase of One (1) Water Truck ( #24FL001 )

Agency:	City of Prescott
State:	Arizona
Type of Government:	State & Local
Category:	23 - Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles 99 - Miscellaneous W - Lease or Rental of Equipment
Posted:	Oct 12, 2023
Due:	Oct 26, 2023
Solicitation No:	1
Publication URL:	To access bid details, please log in.

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Request for Proposal

For

Purchase of one (1) Water Truck

MAYOR AND COUNCIL:

Phil Goode, Mayor

Connie Cantelme, Council Member

Brandon Montoya, Council Member

Eric Moore, Council Member

Cathey Rusing, Council Member

Steve Sischka, Council Member

Clark Tenney, Council Member

CITY CLERK:

Sarah Siep

PUBLIC WORKS DIRECTOR:

Request for Proposals (RFP)

Purchase of one (1) Water Truck

DESCRIPTION: The City of Prescott is looking to purchase one (1) Water Truck for our

Streets Division. Water Truck requirements and specifications are minimum 1800 gallons of

water and not exceeding the weight capacity of a single axle truck. Minimum of 6.7-liter

diesel engine. Automatic Transmission, one spray nozzle on each corner of the truck

independently controlled, total of four (4) nozzles, with one spray nozzle on the driver-side

midpoint of the truck. One (1) rear mounted hose reel with fifty (50) feet of hose. The hose

will be two (2) inches in diameter. One (1) left rear gravity dump valve. Hose-Bid

connection. The water pump should be protected against freezing.

BID OPENING: Thursday, October 26, 2023, at 2:00pm City Council Chambers 201 N.

Montezuma Street, 3rd floor, Prescott, Arizona 86301

In accordance with local and State law, sealed bids will be received by the Office of the City

Clerk at 201 N. Montezuma Street, Suite 302, Prescott, Arizona 86301, until 2:00pm on

the date specified above, for the services specified herein. Bids will be opened and read aloud

at the above noted date, time, and location. Any bid received at or after 2:00pm on the

referenced date will be returned unopened.

The City of Prescott reserves the right to accept or reject any or all bids, and/or some or all of

the alternates bid, and waive any informality deemed in the best interest of the City and to

reject the bids of any persons who have been delinquent or unfaithful in any contract with the

City.

This solicitation, full submittal information and any addenda are available free of charge on

the City’s website at http://www.prescott-az.gov/business-development/purchasing/bid-

listings/.

PUBLISH: October 15, 2023

Request for Proposals (RFP)

Purchase of one (1) Water Truck

TABLE OF CONTENTS

GENERAL INFORMATION ............................................................................................................... 4

A. DESCRIPTION OF WATER TRUCK ........................................................................................... 4

B. PROPOSED PROJECT SCHEDULE ............................................................................................. 4

C. REQUESTS FOR INFORMATION ................................................................................................ 4

II. SUBMITTAL REQUIREMENTS ....................................................................................................... 5

A. PROPOSAL REQUIREMENTS..................................................................................................... 5

B. INSTRUCTIONS FOR SUBMITTAL FORMS ................................................................................ 5

C. DISCLOSURE ............................................................................................................................. 6

D. PROPRIETARY INFORMATION ................................................................................................. 6

E. DELIVERY OF SUBMITTALS ..................................................................................................... 7

III. CONTRACT NEGOTIATION AND AWARD..................................................................................... 7

A. OVERVIEW ................................................................................................................................ 7

B. AWARD OF CONTRACT ............................................................................................................ 7

C. BASIC INSURANCE REQUIREMENTS........................................................................................ 8

IV. TERM OF CONTRACT .................................................................................................................... 8

V. TERMINATION OF CONTRACT ..................................................................................................... 8

VI. PROTEST POLICY .......................................................................................................................... 9

VII. STANDARD INFORMATION............................................................................................................ 9

General Services Contract ..................................................................................................................... 13

Form A – Solicitation Response Cover Sheet ..................................................................................... 20

FORM B – PRICE SHEET .......................................................................................................................... 21

FORM C – BID CERTIFICATION .............................................................................................................. 22

FORM D – NON-COLLUSION CERTIFICATE .......................................................................................... 23

FORM E – CERTIFICATE OF OWNERSHIP.............................................................................................. 24

FORM F – BIDDER QUALIFICATIONS, REPRESENTATIONS AND WARRANTIES ................................ 25

I. GENERAL INFORMATION

The City of Prescott is looking to purchase one (1) Water Truck for our Streets Division. Water

Truck requirements and specifications are minimum 1800 gallons of water and not exceeding

the weight capacity of a single axle truck. Minimum of 6.7-liter diesel engine. Automatic

Transmission, one spray nozzle on each corner of the truck independently controlled, total of

four (4) nozzles, with one spray nozzle on the driver-side midpoint of the truck. One (1) rear

mounted hose reel with fifty (50) feet of hose. The hose will be two (2) inches in diameter.

One (1) left rear gravity dump valve. Hose-Bid connection. The water pump should be

protected against freezing.

A. DESCRIPTION OF WATER TRUCK

 Water Truck requirements and specifications are minimum 1800 gallons of water and

not exceeding the weight capacity of a single axle truck.

 Minimum of 6.7-liter diesel engine.

 Automatic Transmission.

 One (1) spray nozzle on each corner of the truck independently controlled.

(total of four (4) nozzles.)

 One (1) spray nozzle on the driver-side midpoint of the truck.

 One (1) rear mounted hose reel with fifty (50) feet of hose. The hose will be two (2)

inches in diameter.

 One (1) left rear gravity dump valve.

 Hose-Bid connection.

 The water pump should be protected against freezing.

B. PROPOSED PROJECT SCHEDULE

Project milestones are estimated to be as follows:

 Request for Proposal Advertised

 Proposal Due Date/Opening

 Award of Contract

October 15, 2023

October 26, 2023

November 2023

All milestones are the earliest dates for planning purposes only and should not represent

any contractual commitment whatsoever on the part of the City.

C. REQUESTS FOR INFORMATION

Firms who desire clarification of the procurement terms, selection criteria or submittal

requirements shall restrict their inquiries to written communications only. All

communications (other than delivery of the proposal as defined below) shall be addressed

to the City project representative at the following:

LaTona Jones

Contract and Purchasing Administrator

latona.jones@prescott-az.gov

Requests for information must be received by the project representative prior to 5:00 PM

on Tuesday, October 17, 2023, Responses, or addenda as required, will be issued no later

than 12:00pm (noon) on Monday, October 23, 2023. Receipt of addenda must be

acknowledged on the required form in the firm’s submission. It is the submitter’s sole

responsibility to check the City’s website for periodic updates or addenda.

II. SUBMITTAL REQUIREMENTS

Firms shall possess the qualifications and Arizona licenses as required by law. Responses to

this Request must be in the form of a proposal, as outlined in this document. The City

assumes no liability for the cost of preparing a response to this Request.

Any deviations from the provisions of this Request which are desired by the Offeror shall be

specifically noted in the proposal submitted.

A. PROPOSAL REQUIREMENTS

Proposals shall be submitted as one (1) original and must conform to this Request. The

proposal shall include the following:

 Form A – Solicitation Response Cover Sheet

 Form B – Price Sheet

 Form C – Bid Certification

 Form D – Non-Collusion Certificate

 Form E – Certificate of Ownership

 Form F – Bidder Qualifications, Representations and Warranties

B. INSTRUCTIONS FOR SUBMITTAL FORMS

 Form A – Solicitation Response Cover Sheet

Bidder shall complete, sign, and submit Form A as the first page of the bid package.

 Form B – Price sheet

The bidder shall certify that its bid will be valid for 90 days after submission.

Bidders may be asked to extend this certification. Bidder shall complete, sign, and

submit Form B.

 Form C – Bid Certification

Bidder shall complete, sign, and submit Form C.

 Form D – Non-Collusion Certificate

Bidder shall complete, sign, and submit Form D.

 Form E – Certificate of Ownership

Bidder shall complete, sign, and submit Form E completely and accurately stating

the names and addresses of all persons, firms, corporations, partnerships, or other

associations having any direct or indirect financial interest in the Bidder’s business

and the nature and extent of each such interest.

 Form F – Bidder Qualifications, Representations and Warranties

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Purchase of One (1) Water Truck ( #24FL001 )

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