Strategic Academic Flight Education (SAFE) Complex Off-Site Drainage Improvements (#24AP002)

Agency:	City of Prescott
State:	Arizona
Type of Government:	State & Local
Category:	U - Education and Training Services Z - Maintenance, Repair or Alteration of Real Property
Posted:	Apr 12, 2024
Due:	May 2, 2024
Publication URL:	To access bid details, please log in.

Attachment Preview

Project Specifications and Contract Documents

For

Prescott Regional Airport

Strategic Academic Flight Education (SAFE) Complex Off-Site Drainage

Improvements

MAYOR AND COUNCIL:

Phil Goode, Mayor

Connie Cantelme, Council Member

Lois Fruhwirth, Council Member

Ted Gambogi, Council Member

Brandon Montoya, Council Member

Eric Moore, Council Member

Cathey Rusing, Council Member

CITY CLERK:

Sarah M. Siep

INTERIM AIRPORT DIRECTOR:

Kelly Fredericks

Notice Inviting Bids

Prescott Regional Airport

Strategic Academic Flight Education (SAFE) Complex

Off-Site Storm Drainage

DESCRIPTION: The intent of this project is to redirect existing Off-Site storm water drainage

for the development of the Strategic Academic Flight Education (SAFE) Complex. This will

include approximately 1,400 lf of 24-inch to 42-inch reinforced concrete storm pipe with

associated structures.

BID OPENING: Thursday, May 2, 2024, at 2:00pm City Council Chambers 201 N.

Montezuma Street, 3rd Floor, Prescott, Arizona 86301

In accordance with local and State law, sealed bids will be received by the Office of the City

Clerk at 201 N. Montezuma Street, Suite 302, Prescott, Arizona 86301, until 2:00pm on the date

specified above, for the services specified herein. Bids will be opened and read aloud at the

above noted date, time, and location. Any bid received at or after 2:00pm on the referenced date

will be returned unopened.

The City of Prescott reserves the right to accept or reject any or all bids, and/or some or all of the

alternates bid, and waive any informality deemed in the best interest of the City and to reject the

bids of any persons who have been delinquent or unfaithful in any contract with the City.

This solicitation, full submittal information and any addenda are available on the City’s website

at http://www.prescott-az.gov/business-development/purchasing/bid-listings/

PUBLISH: April 14 and 21, 2024

Strategic Academic Flight Education (SAFE) Complex Off-Site Drainage

Improvements

Table of Contents

Special Instructions....................................................................................................4

Bid Submittal .............................................................................................................4

Delivery of Submittals ...............................................................................................4

Requests for Information ..........................................................................................5

Scope of Work ............................................................................................................5

Project Schedule.........................................................................................................5

City Protest Policy .....................................................................................................6

Bidding Schedule ...................................................................................................... 7

Proposal ..................................................................................................................... 8

Subcontractors List..................................................................................................11

Proposed Staging Location ......................................................................................12

Bidder’s Affidavit ....................................................................................................13

Construction Contract.............................................................................................14

Insurance Requirements..........................................................................................23

Final Payment Acknowledgement...........................................................................27

Contractor’s Affidavit Regarding Settlement of Claims and Certification of

Completion of Warranties .......................................................................................28

Attachments:

 Project Special Provisions

 Federal Grant Provisions

Special Instructions

Bids will be returned unopened if not submitted properly sealed and prior to the time set forth in the

Notice Inviting Bids.

Bids shall be enclosed in a sealed envelope, addressed to the Office of the City Clerk, and marked on

the outside, lower right-hand corner indicating:

1. Bidder’s Name

2. Project Title

3. Bid Opening Date and Time

4. Acknowledgement of Addenda Received, if applicable

Bid Submittal

All bids must contain the following completed forms along with an electronic copy on a flash drive,

provided herein:

1. Bidding Schedule (page 7)

2. Proposal (pages 8-10)

3. Subcontractors List (11)

4. Proposed Staging Locations (page 12)

5. Bidder’s Affidavit (page 13)

6. Proposal Guarantee (certified check, cashier’s check, or surety bond)

7. Addendum Acknowledgement (all pages), if applicable

Failure to complete and sign (where required) and return the above documents with your bid may

render it irregular. It is not necessary to return a complete copy of the Notice Inviting Bids, Project

Specifications and Contract Documents, other than the documents noted above.

DELIVERY OF SUBMITTALS

Sealed bids will be received before 2:00 PM on Thursday, May 2, 2024, at the City Clerk’s

Office, 201 N. Montezuma Street, Suite 302, Prescott, Arizona 86301, at which time all

submittals will be publicly opened. The City will not accept delivery of the bid to any other City

location.

Any submittals received at or after 2:00 PM on the above-stated date will be returned unopened.

Firms are solely responsible for the delivery of their submittals to the above location by the time and

date specified. The City is not responsible for lateness of mail, carrier, etc. The City will not accept

delivery of the bid at any other city locations. The time and date stamp in the City Clerk’s Office

shall be the official time of receipt. Electronic or facsimile submittals will not be considered.

Modifications to submittals will not be considered after the 2:00 PM deadline.

The outside of the submittal envelope shall indicate the name and address of the Respondent; shall

be addressed to the City Clerk, City of Prescott, at the above address; and shall be clearly marked:

Notice of Inviting Bids:

Strategic Academic Flight Education (SAFE) Complex Off-Site Drainage Improvements

Due before 2:00 PM on May 2, 2024

Requests for Information

Questions pertaining to this project prior to opening and award of the contract shall be directed to:

John Kuebrich

Capital Projects Manager

john.kuebrich@prescott-az.gov

Requests for information must be received by the Project Manager by 5:00 PM on Tuesday, April

23, 2024. Responses or addenda will be issued no later than 12:00 PM on Monday, April 29,

2024. It is the prospective proposer’s full responsibility to check the City’s website at

https://prescott-az.gov/budget-and-finance/purchasing/ for Addenda related to this procurement. A

signed copy with all pages of the addenda must be submitted with the proposal package.

Scope of Work

The intent of the Plans and Specifications is to prescribe complete work for the described project

which the Contractor shall perform in a manner acceptable to the City Airport Director and in full

compliance with the terms of the Contract.

Unless otherwise specified in the Special Provisions, the Contractor shall furnish all materials, labor,

tools, equipment, water, light, power, transportation, superintendence, temporary construction of

every nature, and incidentals, but not limited to, dust and traffic control measures, and to perform all

work involved in executing the Contract in a satisfactory and workmanlike manner within the

specified time.

All standard specifications and details referenced, unless otherwise noted, shall conform to all the

City of Prescott Standard Specifications and Detail Drawings and most current revisions.

Project Schedule

The Contractor shall fully complete all work under this Contract within sixty (60) calendar days

beginning with the calendar day as noted in the Notice to Proceed. The Contractor shall at all times

during the continuance of the Contract prosecute the work with such work force and equipment as is

sufficient to complete the project within the time specified.

The following milestones are estimates of the earliest dates possible for planning purposes only and

shall not represent any contractual commitment whatsoever on the part of the City. The City reserves

the right to amend the project schedule as necessary.

Award of Contract

May 14, 2024

Pre-Construction Meeting

May 16, 2024

Notice to Proceed

Week of May 20, 2024

Expected Completion Date

Week of July 22, 2024

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Strategic Academic Flight Education (SAFE) Complex Off-Site Drainage Improvements (#24AP002)

Attachment Preview

See also