Supply and/or Delivery of Asphalt Concrete Rock Dirt Sand ( #24PW008 )

Agency:	City of Prescott
State:	Arizona
Type of Government:	State & Local
Category:	56 - Construction and Building Materials
Posted:	Oct 20, 2023
Due:	Nov 30, 2023
Solicitation No:	#24PW008
Publication URL:	To access bid details, please log in.

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Request for Proposal

For

Supply and/or Delivery of Asphalt Concrete Rock Dirt Sand

MAYOR AND COUNCIL:

Phil Goode, Mayor

Connie Cantelme, Council Member

Brandon Montoya, Council Member

Eric Moore, Council Member

Cathey Rusing, Council Member

Steve Sischka, Council Member

Clark Tenney, Council Member

CITY CLERK:

Sarah Siep

PUBLIC WORKS DIRECTOR:

Gwen Rowitsch

Request for Proposals (RFP)

Supply and/or Delivery of Asphalt Concrete Rock Dirt Sand

DESCRIPTION: The City of Prescott is soliciting bids for Supply and/or Delivery of

Asphalt, Concrete, Rock, Dirt and Sand.

BID OPENING: Thursday, November 30, 2023, at 2:00pm City Council Chambers 201 N.

Montezuma Street, 3rd floor, Prescott, Arizona 86301

In accordance with local and State law, sealed bids will be received by the Office of the City

Clerk at 201 N. Montezuma Street, Suite 302, Prescott, Arizona 86301, until 2:00pm on

the date specified above, for the services specified herein. Bids will be opened and read aloud

at the above noted date, time, and location. Any bid received at or after 2:00pm on the

referenced date will be returned unopened.

The City of Prescott reserves the right to accept or reject any or all bids, and/or some or all of

the alternates bid, and waive any informality deemed in the best interest of the City and to

reject the bids of any persons who have been delinquent or unfaithful in any contract with the

City.

This solicitation, full submittal information and any addenda are available free of charge on

the City’s website at http://www.prescott-az.gov/business-development/purchasing/bid-

listings/.

PUBLISH: October 22nd and 30th 2023

Request for Proposals (RFP)

Supply and/or Delivery of Asphalt Concrete Rock Dirt Sand

TABLE OF CONTENTS

GENERAL INFORMATION ............................................................................................................... 4

A. DESCRIPTION OF WORK........................................................................................................... 4

B. SCOPE OF SERVICES/ITEMS FOR PURCHASE .......................................................................... 5

C. PROPOSED PROJECT SCHEDULE ............................................................................................. 6

D. REQUESTS FOR INFORMATION ................................................................................................ 6

II. SUBMITTAL REQUIREMENTS ....................................................................................................... 6

A. PROPOSAL REQUIREMENTS..................................................................................................... 6

B. INSTRUCTIONS FOR SUBMITTAL FORMS ................................................................................ 7

C. DISCLOSURE ............................................................................................................................. 8

D. PROPRIETARY INFORMATION ................................................................................................. 8

E. DELIVERY OF SUBMITTALS ..................................................................................................... 8

III. CONTRACT NEGOTIATION AND AWARD..................................................................................... 9

A. OVERVIEW ................................................................................................................................ 9

B. AWARD OF CONTRACT ............................................................................................................ 9

C. BASIC INSURANCE REQUIREMENTS........................................................................................ 9

IV. TERM OF CONTRACT .................................................................................................................. 12

V. TERMINATION OF CONTRACT ................................................................................................... 12

VII. PROTEST POLICY ........................................................................................................................ 12

VIII. STANDARD INFORMATION.......................................................................................................... 13

General Services Contract ..................................................................................................................... 17

Form A – Solicitation Response Cover Sheet ..................................................................................... 27

FORM B – PRICE SHEET .......................................................................................................................... 28

FORM C – BID CERTIFICATION .............................................................................................................. 30

FORM D – NON-COLLUSION CERTIFICATE .......................................................................................... 31

FORM E – CERTIFICATE OF OWNERSHIP.............................................................................................. 32

FORM F – BIDDER QUALIFICATIONS, REPRESENTATIONS AND WARRANTIES ................................ 33

FORM G – SUBCONTRACTORS LIST ....................................................................................................... 35

I. GENERAL INFORMATION

The City of Prescott is soliciting bids for Supply and/or Delivery of Asphalt, Concrete, Rock,

Dirt and Sand.

A. DESCRIPTION OF WORK

It is the intent of the City of Prescott to request bids for the purchase of Supply and/or

Delivery of Asphalt, Concrete, Rock, Dirt and Sand for various purposes throughout

several City Departments. The City has an ongoing need for the items listed. Material will

be ordered on an “as needed” basis. Quantities listed are a sample for the purpose of

evaluation. The City of Prescott’s annual requirements are estimated to be $343,000.00.

Actual quantities ordered may vary. Refer to Form A, Fee Proposal for specifications and

list of items.

Evaluation to determine which supplier will be used for a particular project will be based

on but not limited to:

• Price of material.

• Proximity between plant and job site.

• Availability of supplier to deliver materials.

• Availability of material and loading service at site.

• Past Performance.

Measurement of Materials

The Material will be measured by ton, unless otherwise noted. The material shall be

weighed on approved scales furnished by the bidder or on certified public scales at the

bidder's expense.

If, at the City’s designee option, water is added to the material prior to weighing, the weight

of material to be paid for will be determined by deducting from the total weight of the

material the difference in weight between the average in-place moisture content of the

material in the stockpile or at the source prior to any pre-wetting and the average moisture

content of the material at the time of wetting.

It is the intent of the City’s designee to compensate the bidder on the basis of the delivered

quantity and the respective unit bid price. Quantities of delivered material will be

determined by the collected weight tickets at the source or the selected delivery location.

Rejection of Materials

Material(s) will be sampled for compliance, as deemed necessary by the City. Any material

not meeting the specifications of this contract will be rejected.

Quality Assurance

The Vendor is responsible for all laboratory tests and certifications to assure that the

material is in conformance with the requirements set forth in this advertisement.

Representative samples of the cover material, taken under the direct supervision of the

City’s designee, laboratory test results and certificates of compliance shall all be submitted

to the City’s designee. The City may reject delivered base material if, in his opinion, the

delivered material differs significantly from the representative sample.

B. SCOPE OF SERVICES/ITEMS FOR PURCHASE

Supply and/or Delivery of the materials listed or items as needed:

Material

Description

Asphalt

Cold Mix

Asphalt Concrete

Asphalt Concrete with Fiber

Reclaimed Asphalt Pavement (RAP)

Start Up Fee (If called upon vendor

will need to start-up if asked, unless

equipment is down)

Concrete

Sack Slurry MAG Spec 728

3000PSI Concrete with Air

3000PSI Concrete without Air

4000PSI Concrete with air

Rock, Dirt & Sand

Bedding Material

Decorative Rock

Driveway Rock

Temp Patch Material

Mag Spec 710 3/4"

Mag Spec 710 1/2"

MAG SPEC 326 3/4"

MAG SPEC 326 1/2"

MAG Spec 710 1/2"

MAG Spec 710 3/4"

Under 100 Tons

1/2 sack

1-sack

2-sack

MAG 725 - Class A Provide mix design

Concrete - Provide Mix design

MAG 725 - Class AA Provide mix design

Concrete - Provide Mix Design

3/8 minus with less

than 2% organic material, less than 1.5% Swell Factor

Your Product - Description of sizes and color to be included with bid

3/4 minus all colors (note size change from 3/8)

MAG 702 Spec

Non-Spec ABC

Select Material 1.5-inch minus

Non-Spec ABC

Select Material 1.25-inch minus

Pea Gravel

Rip-Rap MAG 703

Select Material Type A

Select Material Type B

Aggregate Base

Bidder to supply material characteristics with bid (e.g., gradation, swell

factor, plasticity)

Bidder to supply material characteristics with bid (e.g., gradation, swell

factor, plasticity)

3/8 to 3/16 washed

3inch

4-8inch

Rip-Rap MAG 703

Rock

Sand/Concrete

Sand

8-12inch

Leach Rock, 1 to 3 inches with 30% minimum voids when placed

Washed sand # 4 to 200 sieve. Show various sand and list characteristics

to include masonry, concrete, and plaster sand to be included with bid.

Asphalt Sand

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Supply and/or Delivery of Asphalt Concrete Rock Dirt Sand ( #24PW008 )

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