Annual Pavement Marking Projects ( #24PW013 )

Agency:	City of Prescott
State:	Arizona
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Posted:	Jan 22, 2024
Due:	Feb 29, 2024
Solicitation No:	#24PW013
Publication URL:	To access bid details, please log in.

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Request for Proposal

For

Annual Pavement Marking Projects

MAYOR AND COUNCIL:

Phil Goode, Mayor

Connie Cantelme, Council Member

Lois Fruhwirth, Council Member

Ted Gambogi, Council Member

Brandon Montoya, Council Member

Eric Moore, Council Member

Cathey Rusing, Council Member

CITY CLERK:

Sarah Siep

Request for Proposals (RFP)

Annual Pavement Marking Projects

DESCRIPTION: The City of Prescott, Arizona is looking for a company/contractor for

rehabilitation of pavement markings and stripping for City streets and City owned Parking

lots.

BID OPENING: Thursday, February 29, 2024, at 2:00pm City Council Chambers 201 N.

Montezuma Street, 3rd floor, Prescott, Arizona 86301

In accordance with local and State law, sealed bids will be received by the Office of the City

Clerk at 201 N. Montezuma Street, Suite 302, Prescott, Arizona 86301, until 2:00pm on

the date specified above, for the services specified herein. Bids will be opened and read aloud

at the above noted date, time, and location. Any bid received at or after 2:00pm on the

referenced date will be returned unopened.

The City of Prescott reserves the right to accept or reject any or all bids, and/or some or all of

the alternates bid, and waive any informality deemed in the best interest of the City and to

reject the bids of any persons who have been delinquent or unfaithful in any contract with the

City.

This solicitation, full submittal information and any addenda are available free of charge on

the City’s website at http://www.prescott-az.gov/business-development/purchasing/bid-

listings/.

PUBLISH: January 28, 2024 and February 4, 2024

Request for Proposals (RFP)

Annual Pavement Marking Projects

TABLE OF CONTENTS

GENERAL INFORMATION ............................................................................................................... 4

A. DESCRIPTION OF WORK ........................................................................................................... 4

B. SCOPE OF WORK AND SPECIFICATIONS ................................................................................. 4

C. PROPOSED PROJECT SCHEDULE ........................................................................................... 15

D. REQUESTS FOR INFORMATION .............................................................................................. 15

II. SUBMITTAL REQUIREMENTS ..................................................................................................... 15

A. PROPOSAL REQUIREMENTS................................................................................................... 15

B. INSTRUCTIONS FOR SUBMITTAL FORMS .............................................................................. 16

C. DISCLOSURE ........................................................................................................................... 17

D. PROPRIETARY INFORMATION ............................................................................................... 17

E. DELIVERY OF SUBMITTALS ................................................................................................... 17

III. CONTRACT NEGOTIATION AND AWARD................................................................................... 18

A. OVERVIEW .............................................................................................................................. 18

B. AWARD OF CONTRACT .......................................................................................................... 18

C. BASIC INSURANCE REQUIREMENTS ...................................................................................... 18

IV. TERM OF CONTRACT .................................................................................................................. 21

V. TERMINATION OF CONTRACT ................................................................................................... 21

VII. PROTEST POLICY......................................................................................................................... 21

VIII. STANDARD INFORMATION.......................................................................................................... 22

General Services Contract ..................................................................................................................... 26

Form A – Solicitation Response Cover Sheet ..................................................................................... 36

FORM B – PRICE SHEET .......................................................................................................................... 37

PRICE Sheet PAGE 2 ................................................................................................................................ 38

FORM C – BID CERTIFICATION .............................................................................................................. 39

FORM D – NON-COLLUSION CERTIFICATE .......................................................................................... 40

FORM E – CERTIFICATE OF OWNERSHIP.............................................................................................. 41

FORM F – BIDDER QUALIFICATIONS, REPRESENTATIONS AND WARRANTIES ................................ 42

FORM G – SUBCONTRACTORS LIST ....................................................................................................... 44

I. GENERAL INFORMATION

The City of Prescott, Arizona is looking for a company/contractor for rehabilitation of

pavement markings and stripping for City streets and City owned Parking lots.

A. DESCRIPTION OF WORK

This project involves the application of pavement markings and stripping on City streets

and City-owned parking lots. This project involves a number of different categories of

pavement marking and striping work within the City of Prescott, including application of

waterborne paint markings, thermoplastic markings, and epoxy markings. The work

under all pavement marking installation items shall consist of cleaning and preparing

pavement surfaces and furnishings and applying reflectorized markings to the prepared

pavement in accordance with the manufacturers’ specifications, and the requirements of

these specifications. The City of Prescott’s annual requirements for this type of work are

estimated to be $300,000.

B. SCOPE OF WORK AND SPECIFICATIONS

A wide variety of work is required under this contract. The materials, methods and

equipment used shall conform to the necessary requirements to ensure proper and

successful applications. All work performed on this contract shall be subject to inspection

by the City.

The contractor shall give the City full access and cooperation in the discharge of these

duties. The inspection of work is an integral part of any work item being eligible for

payment. The City of Prescott intends to establish a contract to fulfill the City’s

requirement for pavement markings and striping and may award multiple contracts to

meet this goal.

The Contractor shall provide the Project Manager with a detailed schedule of planned

pavement marking operations to be completed within each striping period.

The Project Manager reserves the right to reject any schedule submittals when in his

opinion the schedule lacks the proper detail.

The work being required shall begin when the Notice to Proceed is issued and according

to the work schedule provided.

Once the Project Manager and Contractor have determined and accepted a schedule, the

Contractor shall not deviate from it until a revised schedule has been submitted and

accepted by the City.

Special projects shall be completed in accordance with the time frame established by the

request or within 30 working days from the date of notification. Deviation from the

scheduled time frame shall require approval by the Project Manager.

The Contractor shall provide weekly schedule updates during the work period which shall

include reporting of work items completed.

The striping and pavement marking work under this contract shall fall into two separate

and distinct timeframes. The contractor shall fully complete all work listed under the

contract during these periods, unless otherwise noted.

 Project Schedule

The Spring Striping Period is to be completed during a forty (40) calendar day

beginning the third Monday in March of that year. Work under this schedule shall

include the following locations and work types.

o Long line striping of all Arterials, Collectors and Downtown Central

Business District Streets within the City. Both High build and Standard

long line paint materials will be applied.

o Application of thermoplastic crosswalks, legends, arrows and symbols on

all arterials, collectors, and downtown central business district streets

within the City.

o Striping of all parking stalls, handicap symbols and hashing within City

owned off-street parking lots.

o Striping of all parking stalls, handicap symbols and hashing of the City’s

on-street parking within the downtown central business district, and at

select other on-street locations.

o Long line striping of all local streets within the City. (These locations can

be striped during either the Spring or Fall Striping Periods at the discretion

of the Contractor).

The Fall Striping Period is to be completed during a forty (40) calendar day

period beginning the third Monday in September of that year. Work under this

schedule shall include the following locations and work types.

o Long line striping of all local streets within the City that have not been

prior completed during the Spring Striping Period.

o Application of thermoplastic crosswalks, legends, arrows, and symbols on

all local streets within the City.

o Long line striping of all arterial and major collector streets within the City.

These roadways are striped using both High build and Standard long line

paint materials. This is the Fall round of painting for these higher volume

roadways.

o Other locations identified by the City for application of paint, epoxy or

thermoplastic long line striping, symbols, and legends.

 Standard Specifications and Drawings

Standard specifications for this project shall be the City of Prescott Department of

Public Works General Engineering Standards and ADOT Standard Specifications,

latest revisions. The Standard Details for this project shall be the City of Prescott

Standard Details, the Maricopa Association of Governments Uniform Standard

Details for Public Works Construction (MAG Std. Dtl.), and Arizona Department

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Annual Pavement Marking Projects ( #24PW013 )

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