Solid Waste Hauling Services ( #24PW010 )

Agency:	City of Prescott
State:	Arizona
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Posted:	Jan 26, 2024
Due:	Feb 1, 2024
Solicitation No:	#24PW010
Publication URL:	To access bid details, please log in.

Attachment Preview

Request for Proposal

For

Solid Waste Hauling Services

MAYOR AND COUNCIL:

Phil Goode, Mayor

Connie Cantelme, Council Member

Lois Fruhwirth, Council Member

Ted Gambogi, Council Member

Brandon Montoya, Council Member

Eric Moore, Council Member

Cathey Rusing, Council Member

CITY CLERK:

Sarah Siep

Request for Proposals (RFP)

Solid Waste Hauling Services

DESCRIPTION: The City of Prescott Solid Waste Division is seeking qualified contractors

to provide hauling services for solid waste and recyclables from the City’s Sundog Transfer

Station to solid waste disposal and recycling facilities. The successful supplier must

demonstrate that they have sufficient capabilities and available resources to meet the service

requirements and specifications of this solicitation. See the City Website for full details and

information.

NON-MANDATORY PRE-BID CONFERENCE: January 12, 2024, at 9:00am, City of

Prescott Solid Waste Admin Building.

BID OPENING: Thursday, February 1, 2024, at 2:00pm City Council Chambers 201 N.

Montezuma Street, 3rd floor, Prescott, Arizona 86301

In accordance with local and State law, sealed bids will be received by the Office of the City

Clerk at 201 N. Montezuma Street, Suite 302, Prescott, Arizona 86301, until 2:00pm on

the date specified above, for the services specified herein. Bids will be opened and read aloud

at the above noted date, time, and location. Any bid received at or after 2:00pm on the

referenced date will be returned unopened.

The City of Prescott reserves the right to accept or reject any or all bids, and/or some or all of

the alternates bid, and waive any informality deemed in the best interest of the City and to

reject the bids of any persons who have been delinquent or unfaithful in any contract with the

City.

This solicitation, full submittal information and any addenda are available free of charge on

the City’s website at http://www.prescott-az.gov/business-development/purchasing/bid-

listings/.

PUBLISH: December 31, 2023, and January 7, 2024

Request for Proposals (RFP)

Solid Waste Hauling Services

TABLE OF CONTENTS

I. GENERAL INFORMATION.................................................................................................... 4

A. DESCRIPTION OF WORK AND SCOPE ............................................................................ 4

B. NON-MANDATORY PRE-BID CONFERENCE ............................................................ 19

C. REQUESTS FOR INFORMATION ................................................................................... 20

II. SUBMITTAL REQUIREMENTS.......................................................................................... 20

A. PROPOSAL REQUIREMENTS ....................................................................................... 20

B. INSTRUCTIONS FOR SUBMITTAL FORMS.................................................................... 20

C. DISCLOSURE ............................................................................................................... 21

D. PROPRIETARY INFORMATION .................................................................................... 22

E. DELIVERY OF SUBMITTALS ........................................................................................ 22

III. CONTRACT NEGOTIATION AND AWARD ....................................................................... 23

A. OVERVIEW .................................................................................................................. 23

B. AWARD OF CONTRACT ............................................................................................... 23

C. BASIC INSURANCE REQUIREMENTS ........................................................................... 23

IV. TERM OF CONTRACT ...................................................................................................... 26

V. TERMINATION OF CONTRACT ........................................................................................ 26

VI. PROTEST POLICY ............................................................................................................ 26

VII. STANDARD INFORMATION .............................................................................................. 26

General Services Contract ....................................................................................................... 31

Form A – Solicitation Response Cover Sheet ....................................................................... 40

FORM B – PRICE SHEET ............................................................................................................. 41

FORM D – NON-COLLUSION CERTIFICATE .............................................................................. 43

FORM E – CERTIFICATE OF OWNERSHIP.................................................................................. 44

FORM F – BIDDER QUALIFICATIONS, REPRESENTATIONS AND WARRANTIES ..................... 45

FORM G – SUBCONTRACTORS LIST........................................................................................... 47

I. GENERAL INFORMATION

The City of Prescott Solid Waste Division is seeking qualified contractors to provide hauling

services for solid waste and recyclables from the City’s Sundog Transfer Station to solid waste

disposal and recycling facilities. The successful supplier must demonstrate that they have

sufficient capabilities and available resources to meet the service requirements and

specifications of this solicitation.

A. DESCRIPTION OF WORK AND SCOPE

The Sundog Transfer Station, located at 2800 Sundog Road, Prescott, AZ 86301, was

designed to receive, transfer, and sort up to 250 tons of solid waste daily. Tractor/transfer

trailers (“Combinations”) are loaded with solid waste or recyclables at the Transfer Station

and hauled to the Destination Facilities as follows:

 Solid Waste-Gray Wolf Landfill, 23355 E. Hwy 169, Milepost 11, Dewey, AZ

86237

 Recyclables-North Gateway Transfer Station, 30205 N. Black Canyon Hwy,

Phoenix, AZ 85085

The City is currently a party in an Intergovernmental Agreement (IGA) with the City of

Phoenix to process recyclables at the North Gateway Transfer Station. If, at any time, this

IGA is terminated with the City of Phoenix or the use of another facility is required, the

City and the Contractor will, at that time, negotiate pricing for hauling to a new destination

facility.

Additionally, over the course of the contract term the City plans to complete multiple

Capital Improvement projects within the footprint of the facility that may or may not affect

tonnage received at the Transfer Station.

The Contractor shall, except as may be otherwise provided herein, furnish all labor,

materials, supplies, equipment, maintenance, and supervision necessary, useful, or required

to perform the services. The contractor’s obligation shall be hauling solid waste or

recyclables from the Transfer Station to designated facilities, where it shall be unloaded as

soon as possible. The City expects solid waste will be hauled within twenty-four (24) hours

of being loaded (excluding Sunday’s).

The City does not guarantee any minimum tonnage available for hauling.

The City anticipates only slight growth-related annual increases in tonnage hauled from

the Transfer Station over the life of the contract. However, an increase or decrease in

tonnage is possible. The City is developing landfill diversion goals and plans for its

facilities and hopes to significantly increase diversion of materials away from the landfill.

The Solid Waste Division is continually working on strategic goals to increase diversion

from the landfill from the current 20%.

A.1 HISTORICAL DATA

Monthly historical hauled tonnages are as follows:

Trash

Jan

Feb

Mar

Apr

May

Jun

July

Aug

Sep

Oct

Nov

Dec

Total

2020

4577.56

3837.98

5077.69

5,776.16

5,472.84

5,608.21

5,551.58

4,906.71

5,286.85

5,044.03

4,666.31

4,477.93

60,283.85

2021

3644.43

4303.58

5054.74

6,030.74

5,461.23

5,670.34

6,235.45

6,440.27

6,367.48

6,391.21

5,769.48

5,202.57

66,571.52

2022

5295.24

4980.20

5439.08

5,687.03

5,889.48

6,030.85

6,161.15

6,619.99

6,645.29

6,250.37

5,641.99

7,402.29

72,042.96

Recycle

Jan

Feb

Mar

Apr

May

Jun

July

Aug

Sep

Oct

Nov

Dec

Total

2020

540.64

404.38

477.47

470.52

436.30

370.96

259.76

17.83

415.62

488.08

458.70

488.24

4,828.50

2021

449.24

483.95

458.79

437.24

393.50

551.35

458.10

510.54

476.73

474.33

387.42

422.44

5,503.63

2022

569.16

413.51

477.81

475.33

424.34

508.22

447.35

534.72

466.86

434.97

464.01

452.65

5,668.93

A.2 CONTRACTOR’S USE AREAS

The Contractor’s personnel shall remain in designated Contractor use areas at all times

and only those personnel engaged in service activities shall be in Contractor use areas.

Further, the Contractor’s personnel shall not interfere with the operations or other

functions being performed or carried out at City Facilities, Source Facilities, or the

Destination Facilities that are not under the direct purview of the Contractor as herein

provided.

The City shall provide the following areas at the Transfer Station for use by the

Contractor:

 Transfer Tunnel. The Contractor shall be provided with access to the Transfer

Tunnel and ramps as required for the Contractor’s use while the City loads the

Contractor’s Transfer Trailers. The City will clean the Transfer Tunnel as

necessary or as requested to prevent excessive amounts of Material from

accumulating. However, the City will not be responsible for any tire damage

caused as a result of materials in the Transfer Tunnel or for any other reason.

 Trailer Storage/ Tarping Station. The Contract shall be provided an area

determined by the City that will store loaded and empty transfer trailers while not

in use. This area will also house the Contractors tarping station.

 Inbound / Outbound Scales. The Contractor will weigh each load leaving the

Transfer Station, and weigh each load upon arriving at, and upon departing,

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Solid Waste Hauling Services ( #24PW010 )

Attachment Preview

See also