SPECIFICATIONS AND CONTRACT DOCUMENTS
FOR
Aquatic Center Door and Window Replacement
City of Show Low Project No. FM-3724
City of Show Low
180 N. 9th Street
Show Low, AZ 85901
CITY MANAGER
Morgan Brown
PUBLIC WORKS DIRECTOR
William Kopp, P.E., CFM
SPECIAL NOTICE
Bidder’s attention is called to the fact that no bid is complete without the return of this
book of Special Provisions and Contract Documents with all the pages intact. Addenda
shall be attached inside the front cover of this book.
Sealed Bids
Bids shall be submitted in a sealed envelope. The outside lower right-hand corner of
the envelope shall be marked:
“Sealed Bid of _________________________________, Contractor
For: Aquatic Center Window Replacement, City of Show Low Project FM-3724
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Aquatic Center Window Replacement,
City of Show Low Project FM-3724
TABLE OF CONTENTS
ARTICLE
PAGE
INVITATION TO BID………………………………………………………………………...IB-3
INFORMATION FOR BIDDERS ………………………………………………….……… IB-5
BID FORM. ………………………………………………………………………………… BF-1
BID SCHEDULE …………………...……………………………………………………… BF-3
BID BOND………………………………………………………………………………..… BF-9
SUBCONTRACTOR LIST…………………………………………………………….… BF-11
BIDDER’S QUALIFICATION STATEMENT…………………………………………… BF-12
NON-COLLUSION AFFIDAVIT………………………………………………………… BF-13
AGREEMENT……………………………………………………………………………….. A-1
CHANGE ORDER (form)…………………………………………………..…………..… A-14
CERTIFICATE OF FINAL COMPLETION………………………………………………. A-17
WARRANTY………………………………………………………………………………... A-18
CONTRACTOR’S AFFIDAVIT REGARDING SETTLEMENT OF CLAIMS…………. A-21
NOTICE OF AWARD………………………………………………………………….... NOA-1
NOTICE TO PROCEED………………………………………………………………… NTP-1
PERFORMANCE BOND…………………………………………………………………. PB-1
PAYMENT BOND……………………………………………………………………….… PB-3
SPECIAL PROVISIONS………… ………………………………………………………. SP-1
TECHNICAL SPECIFICATIONS…………...……………………………………………. TS-1
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INVITATION TO BID
Aquatic Center Door and Window Replacement
City of Show Low Project FM-3724
The City of Show Low is extending an invitation for sealed bids for the Aquatic Center
Door and Window Replacement, City of Show Low Project FM-3724 in the City of
Show Low, for the furnishing of all labor, material, equipment, removal, cleanup,
transportation and services for the replacement of doors and windows. The project is
located at 1100 W. Deuce of Clubs. The work includes, but is not necessarily limited to,
providing and installing 18- 47 inch by 22-3/4 inch windows, 4- 191.25 inch by 96.375
inch glass doors with sliders and 4- 191.25 inch by 95.125 inch glass doors with sliders
(contractor to confirm sizes). Specifications are provided with the Bid Documents. The
City prefers that this work is be completed during the Aquatic Center annual shut down
from November 26, 2023 to December 26, 2023. If this is not possible the work must
take place at night or during operating hours.
Sealed Bids will be received by the Engineering Project Manager, City of Show Low,
180 N. 9th Street, Show Low, AZ 85901 until Wednesday, November 15 at 4:00 PM
local time, with a Public Bid Opening immediately following. The City of Show Low
reserves the right to modify the Scope of Work and to reject any and all bids not
deemed in the best interest of the City. A MANDATORY pre-bid conference will be
held on Wednesday, November 8 at 3:00 pm, at Show Low City Hall 180 N 9th
Street, Show Low, AZ. Written questions only will be received until close of business
on Thursday, November 9. Written questions shall be submitted to Trampas Johnston
via email or hand delivered 180 N 9th Street, Show Low, AZ, tjohnston@showlowaz.gov.
Contract Documents, Bid Instructions, and specifications are available on the City
website showlowaz.gov.
Sealed Bids
Bids shall be submitted in a sealed envelope. The outside lower right-hand corner of
the envelope shall be marked:
“Sealed Bid of ________________________________, Contractor
For: Aquatic Center Door and Window Replacement, City of Show Low Project
FM-3724
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INFORMATION FOR BIDDERS
1. Defined Terms and Standard Documents
Construction and administration of this Project shall be in accordance with the
requirements of the latest edition of the following separate documents except as
modified and supplemented by these Contract Documents:
Attached Technical Specifications, the Uniform Standard Specifications for
Public Works Construction Maricopa Association of Governments (MAG),
current edition, and the current edition of the City of Show Low
Supplement to MAG Specifications and Details.
Terms used in the Instructions to Bidders are defined in the General Provisions,
MAG. The term “Owner” means the City of Show Low. The term “Engineer”
means the City of Show Low City Engineer, unless otherwise stated. The term
“Bidder” means one who submits a Bid directly to Owner, as distinct from a sub-
bidder, who submits a Bid to a Bidder. The term “Successful Bidder” means the
lowest, qualified, responsible, and responsive Bidder to whom the Owner (on the
basis of Owner’s evaluation as hereinafter provided) makes an award. The term
“Bidding Documents” includes the Advertisement or Invitation to Bid, Instructions
to Bidders, the Bid Form, and the proposed Contract Documents (including all
Addenda issued prior to receipt of Bids).
2. Copies of Bidding Documents:
Complete sets of the Bidding Documents stated in the Advertisement or Invitation
to Bid may be obtained from the City of Show Low.
Complete sets of Bidding Documents must be used in preparing Bids; the Owner
does not assume any responsibility for errors or misrepresentations resulting
from the use of incomplete sets of Bidding Documents.
The Owner and Engineer, in making copies of Bidding Documents available on
the above terms, does so only for the purpose of obtaining Bids on the Work and
does not confer a license or grant for any other use.
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