SPECIFICATIONS AND CONTRACT DOCUMENTS
FOR
City Campus Training Building Windows
City of Show Low Project No. FM-3524
City of Show Low
180 N. 9th Street
Show Low, AZ 85901
CITY MANAGER
Morgan Brown
PUBLIC WORKS DIRECTOR
William Kopp, P.E., CFM
CITY ENGINEER
Shane Hemesath, P.E., CFM
SPECIAL NOTICE
Bidder’s attention is called to the fact that no bid is complete without the return of this
book of Special Provisions and Contract Documents with all the pages intact. Addenda
shall be attached inside the front cover of this book.
Sealed Bids
Bids shall be submitted in a sealed envelope. The outside lower right-hand corner of
the envelope shall be marked:
“Sealed Bid of _________________________________, Contractor
For: City Campus Training Building Glazing, City of Show Low Project FM-3524
IB-1
City Campus Training Building Glazing,
City of Show Low Project FM-3524
TABLE OF CONTENTS
ARTICLE
PAGE
INVITATION TO BID………………………………………………………………………...IB-3
INFORMATION FOR BIDDERS ………………………………………………….……… IB-5
BID FORM. ………………………………………………………………………………… BF-1
BID SCHEDULE …………………...……………………………………………………… BF-3
BID BOND………………………………………………………………………………..… BF-9
SUBCONTRACTOR LIST…………………………………………………………….… BF-11
BIDDER’S QUALIFICATION STATEMENT…………………………………………… BF-12
NON-COLLUSION AFFIDAVIT………………………………………………………… BF-13
AGREEMENT……………………………………………………………………………….. A-1
CHANGE ORDER (form)…………………………………………………..…………..… A-14
CERTIFICATE OF FINAL COMPLETION………………………………………………. A-17
WARRANTY………………………………………………………………………………... A-18
CONTRACTOR’S AFFIDAVIT REGARDING SETTLEMENT OF CLAIMS…………. A-21
NOTICE OF AWARD………………………………………………………………….... NOA-1
NOTICE TO PROCEED………………………………………………………………… NTP-1
PERFORMANCE BOND…………………………………………………………………. PB-1
PAYMENT BOND……………………………………………………………………….… PB-3
SPECIAL PROVISIONS………… ………………………………………………………. SP-1
TECHNICAL SPECIFICATIONS…………...……………………………………………. TS-1
IB-2
INVITATION TO BID
City Campus Training Building Windows,
City of Show Low Project FM-3524
The City of Show Low is extending an invitation for sealed quotes to selected
contractors for the City Campus Training Building Windows, City of Show Low
Project FM-3524 in the City of Show Low, for the furnishing of all labor, material,
equipment, transportation and services for the replacement of window glass. Work
includes, but is not necessarily limited to, preparation, window installation and glazing,
and cleanup to deliver a complete project. The project consists of installing 64 - 42 inch
by 72 inch windows (nominal size, contractor to confirm). The existing windows and
frames have already been removed. This work shall take place at 760 E McNeil, Show
Low, Arizona, 85901.
Sealed Bids will be received by the Engineering Project Manager, City of Show Low,
180 N. 9th Street, Show Low, AZ 85901 until Wednesday, January 10, 2024 at 3:00
PM local time, with a Public Bid Opening immediately following. The City of Show Low
reserves the right to modify the Scope of Work and to reject any and all bids not
deemed in the best interest of the City. A MANDATORY pre-bid conference will be
held on Thursday, December 14, 2023 at 3:00 pm, at Show Low City Hall 180 N 9th
Street, Show Low, AZ . Written questions only will be received until close of
business on Thursday, December 21, 2023. Written questions shall be submitted to
Trampas Johnston via email or hand delivered 180 N 9th Street, Show Low, AZ,
tjohnston@showlowaz.gov.
Contract Documents and Bid Instructions are provided to selected local contractors.
Sealed Bids
Bids shall be submitted in a sealed envelope. The outside lower right-hand corner of
the envelope shall be marked:
“Sealed Bid of ________________________________, Contractor
For: City Campus Training Building Windows, City of Show Low Project FM-3524
INFORMATION FOR BIDDERS
Publish: WMI 12/08/23, 12/12/23
IB-3
1. Defined Terms and Standard Documents
Construction and administration of this Project shall be in accordance with the
requirements of the latest edition of the following separate documents except as
modified and supplemented by these Contract Documents:
Attached Technical Specifications, the Uniform Standard Specifications for
Public Works Construction Maricopa Association of Governments (MAG),
current edition, and the current edition of the City of Show Low
Supplement to MAG Specifications and Details.
Terms used in the Instructions to Bidders are defined in the General Provisions,
MAG. The term “Owner” means the City of Show Low. The term “Engineer”
means the City of Show Low City Engineer, unless otherwise stated. The term
“Bidder” means one who submits a Bid directly to Owner, as distinct from a sub-
bidder, who submits a Bid to a Bidder. The term “Successful Bidder” means the
lowest, qualified, responsible, and responsive Bidder to whom the Owner (on the
basis of Owner’s evaluation as hereinafter provided) makes an award. The term
“Bidding Documents” includes the Advertisement or Invitation to Bid, Instructions
to Bidders, the Bid Form, and the proposed Contract Documents (including all
Addenda issued prior to receipt of Bids).
2. Copies of Bidding Documents:
Complete sets of the Bidding Documents stated in the Advertisement or Invitation
to Bid may be obtained from the City of Show Low.
Complete sets of Bidding Documents must be used in preparing Bids; the Owner
does not assume any responsibility for errors or misrepresentations resulting
from the use of incomplete sets of Bidding Documents.
The Owner and Engineer, in making copies of Bidding Documents available on
the above terms, does so only for the purpose of obtaining Bids on the Work and
does not confer a license or grant for any other use.
3. Qualifications of Bidder:
To demonstrate qualifications to perform the Work, each Bidder, must be
prepared to submit within five days of Owner’s request, written evidence, such as
financial data, previous experience, present commitments, and other such data
as may be called for below (or in Supplemental Instructions). Each bid must
contain evidence of Bidder’s qualifications to do business in the State of Arizona
or covenant to obtain such qualifications prior to award of the Contract.
IB-4
