Thirteen Various Models of New Ford Vehicles

Agency:	Gila County
State:	Arizona
Type of Government:	State & Local
Category:	23 - Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles
Posted:	Jan 3, 2024
Due:	Jan 25, 2024
Publication URL:	To access bid details, please log in.

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GILA COUNTY

NOTICE OF INVITATION FOR BID

BID NO. 113023

Thirteen Various Models of New Ford Vehicles

*BOARD OF SUPERVISORS*

Stephen Christensen, Chairman

Woody Cline, Vice Chairman

Tim Humphrey, Member

*COUNTY MANAGER*

James Menlove

GILA COUNTY

PROCUREMENT GROUP

NOTICE OF INVITATION FOR BID

SOLICITATION NUMBER

113023

BID DUE DATE: Thursday, January 25, 2024

DESCRIPTION: Thirteen Various Models of New Ford Vehicles

1400 E. Ash Street

Globe, Arizona

85501

TIME: 11:00 AM

Bid Opening Physical Location:

GILA COUNTY FINANCE DEPARTMENT

ATTN: BETTY HURST

COPPER BUILDING

1350 EAST MONROE GLOBE, ARIZONA 85501

Bid By Mail Submittal Location: GILA COUNTY FINANCE DEPARTMENT, 1400 E. Ash St., Globe, AZ 85501

Invitation for Bid for the materials and services specified will be received by the Gila County Procurement

Group at the above specified location until the time and date cited.

Request for submittals after the specified date and time to the Procurement Group shall not be considered.

To receive bid documents, contact the Procurement Group at (928) 402-4355 or click on the following link to

the County website. http://www.gilacountyaz.gov/government/finance/procurement/current_bids.php

Additional instructions for preparing a bid are provided in the bid documents to Offerors as contained within

the solicitation.

The Board of Supervisors reserves the right to reject any or all proposals, or to accept any proposal, or to waive

any informality in any proposal, or to withhold the award if deemed in the best interest of Gila County.

All procurement activities conducted by Gila County are in conformance with the rules and regulations of the

Gila County Procurement Group Statement of Procedures. A copy of the Gila County Procurement Group

Statement of Procedures is available for review in the Deputy Clerk of the Board’s office, Globe, AZ.

Payson Roundup newspaper advertisement dates: January 9, 2024 and January 16, 2024

BIDDERS ARE STRONGLY ENCOURAGED TO CAREFULLY READ THE ENTIRE SOLICITATION.

Designated Department:

Type of contract:

Term of Contract:

Phone Number:

Gila County General Services Division

Term

Five Months

(928) 472-5305

Signed: _____________________________________________________

Stephen Christensen, Chairman, Board of Supervisors

Signed: _____________________________________________________

The Gila County Attorney’s Office

Date: ________________

TABLE OF CONTENTS

CONTENT

PAGE

Solicitation............................................................................................................................. 1

Scope of Work........................................................................................................................ 3

Exhibit “A” Instructions to Vendors...................................................................................... 4-6

Preparation of Sealed Bid ........................................................................................................... 4

Addendums ............................................................................................................................. 4-5

Inquiries ...................................................................................................................................... 5

Late Bids ..................................................................................................................................... 5

Submittal Bid Format............................................................................................................... 5-6

General Terms and Conditions ............................................................................................. 7-8

Award of Contract ...................................................................................................................... 7

Protests....................................................................................................................................... 7

Laws & Ordinances ..................................................................................................................... 8

Exhibit “B” Contract Award Agreement...............................................................................8-11

Overcharges by Antitrust Violations........................................................................................... 8

Authority to Contract ................................................................................................................. 8

Contract Amendments ............................................................................................................... 8

Contract Default ......................................................................................................................... 9

Right to Assurance...................................................................................................................... 9

Costs & Payments ....................................................................................................................... 9

Co-op Intergovernmental Purchasing Agreement ..................................................................... 9

Cancellation of County Contracts ............................................................................................... 9

Termination of Contract ........................................................................................................ 9-10

Indemnification Clause ............................................................................................................ 11

Exhibit “C” Minimum Product Specifications and Information ...........................................12-13

Section 1.0 General Purpose .................................................................................................... 12

Section 2.0 Bid Pricing .............................................................................................................. 12

Section 3.0 Order and Delivery............................................................................................ 11-13

Exhibit “D” Qualification and Certification Form.....................................................................14

Price Sheet .......................................................................................................................15-20

No Collusion Affidavit............................................................................................................21

Certification Regarding Debarment………………………………………………………………………….......……….22

Legal Arizona Workers Act Compliance ..................................................................................23

Certification of No Forced Labor...............................................................................................24

Israel Boycott Certification……………………………………………………………………………………………………..25

Bidders Checklist and Addenda Acknowledgment ..................................................................26

Offer Page ............................................................................................................................27

Acceptance of Offer Page ......................................................................................................28

BID NO. 113023

Thirteen Various Models of New Ford Vehicles

GENERAL SCOPE

It is the intent of this solicitation to award a contract for Four (4) New Ford Escape AWD; Three (3) New Ford

Explorer 4X4; One (1) New Ford Expedition XLT 4X4; Three (3) New Ford F-150 XLT SuperCrew 4X4; One (1)

New Ford F-250 XL SuperCrew 4X4; One (1) New Ford F-350 SuperCrew SRW Chassis Cab 4X4 for General

Services Division in Gila County.

The County may choose to award this contract, or make multiple awards, depending on what is deemed to be

in the County’s best interest considering price, specifications, and delivery date. The request for price of an

item does not guarantee a purchase but merely provides the County with the option if the need arises.

See attached: Exhibit “C” as specified on the Price Sheets for vendor total price being proposed.

Vendors who agree to provide the Minimum Bid Specifications for this Invitation for Bid shall be considered

for award.

Vendors who cannot provide all of the models of vehicles, but still choose to bid on specific ones, will still be

considered for award if all other criteria are met.

BID NO. 113023

Thirteen (13) Various Models of New Ford Vehicles

INSTRUCTIONS TO VENDORS

IMPORTANT: EXHIBIT “A”, INSTRUCTIONS TO VENDORS AND EXHIBIT “B”, VENDORS AWARD AGREEMENT

ARE BASIC CONTENT TO GILA COUNTY BID PACKAGES. INDIVIDUAL BIDS MAY REQUIRE DIFFERENT

LANGUAGE FOR INSTRUCTIONS AND AWARD AGREEMENTS. WHERE APPLICABLE, SUCH CHANGES WILL

APPEAR IN EXHIBIT “C”, MINIMUM PRODUCT SPECIFICATIONS AND INFORMATION AND TAKE PRECEDENCE

OVER THE LANGUAGE APPEARING IN EXHIBITS “A” & “B”.

EXHIBIT “A” INSTRUCTIONS TO VENDORS

Preparation of Sealed Bid

A. Sealed Bids will be received by the Gila County Finance Department, from vendors, to deliver the

product(s), goods and services contained to establish a contract for specified locations within Gila

County. The County seeks sealed bids only from qualified, experienced vendors able to provide

services which are, in all respects, responsive to the specifications. All bids shall be on the forms

provided in this Invitation for Bid package. It is permissible to copy these forms if required.

B. Before submitting its bid, each vendor shall familiarize itself with the Scope of Work, laws,

regulations and other factors affecting performance of work. It shall carefully correlate its

observations with requirements of the Contract and otherwise satisfy itself of the expense and

difficulties attending the performance of the work. The submission of a bid will constitute a

representation of compliance by the vendor. There will be no subsequent financial adjustment,

other than that provided for by the Contract, for lack of such familiarization.

C. Vendors must complete all forms provided in this Invitation for Bid package in full, original signature

in ink, by the person(s) authorized to sign the Bid and to be submitted at the time of bid and made

a part of this contract. The County will use the Bid, and Qualification and Certification Form, in

evaluating the capacity of vendor(s) to perform the Scope of Services as set forth in the Contract.

Failure of any Vendor to complete and submit the Price Sheet and Signature and Offer Page at time

and place of opening may be grounds for automatic disqualification of the vendor(s) from further

consideration.

D. The names of all persons authorized to sign the Bid must also be legibly printed below the signature.

Evidence of the authority of the person signing shall be furnished.

E. The full name of each person or company interested in the Invitation for Bids shall be listed on the

Bid.

F. No alterations in Bids, or in the printed forms therefore, by erasures, interpolations, or otherwise

will be acceptable unless each such alteration is signed or initialed by the vendor; if initialed, the

County may require the vendor to identify any alteration so initialed.

Addendums

Any addendum issued as a result of any change in this Invitation for Bids must be acknowledged by all Vendors

in the following manner:

1. Completion of the Bidder Checklist & Addenda Acknowledgment form.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Thirteen Various Models of New Ford Vehicles

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