Training for Healthcare and Public Safety Professionals on Screening, Brief...

Agency:	Sedgwick County
State:	Kansas
Type of Government:	State & Local
Category:	U - Education and Training Services
Posted:	Jan 29, 2024
Due:	Feb 27, 2024
Solicitation No:	23-0086
Publication URL:	To access bid details, please log in.

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SEDGWICK COUNTY, KANSAS

DIVISION OF FINANCE DEPARTMENT

Purchasing Department

100 N. Broadway, Suite 610 ~ Wichita, KS 67202

Phone: 316 660-7255 Fax: 316 660-1839

https://www.sedgwickcounty.org/finance/purchasing/

requests-for-bid-and-proposal/

REQUEST FOR PROPOSAL

RFP #23-0086

TRAINING FOR HEALTHCARE AND PUBLIC SAFETY PROFESSIONALS ON

SCREENING, BRIEF INTERVENTION, AND REFERRAL TO TREATMENT (SBIRT) AS PART OF THE

OVERDOSE PREVENTION OD2A: LOCAL GRANT

December 12, 2023

Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking a firm to provide educational training on

Screening, Brief Intervention, and Referral to Treatment (SBIRT) related to substance use, particularly opioids. If your

firm is interested in submitting a response, please do so in accordance with the instructions contained within the attached

Request for Proposal. Responses are due no later than 1:45 pm CST, FEBRUARY 27, 2024.

All contact concerning this solicitation shall be made through the Purchasing Department. Proposers shall not

contact county employees, department heads, using agencies, evaluation committee members or elected officials with

questions or any other concerns about the solicitation. Questions, clarifications and concerns shall be submitted to the

Purchasing Department in writing. Failure to comply with these guidelines may disqualify the Proposer’s response.

Sincerely,

Joseph Thomas

Purchasing Director

JT/ks

RFP #23-0086

Sedgwick County…Working for you

Table of Contents

About this Document

II. Background

III. Project Objectives

IV. Submittals

V. Scope of Work

VI. Outcomes

VII. Project Deliverables as per Scope of Work

VIII. Sedgwick County’s Responsibilities

IX. Proposal Terms

A. Questions and Contact Information

B. Minimum Firm Qualifications

C. Evaluation Criteria

D. Request for Proposal Timeline

E. Contract Period and Payment Terms

F. Insurance Requirements

G. Indemnification

H. Confidential Matters and Data Ownership

I. Proposal Conditions

X. Required Response Content

XI. Response Form

XII. Scope of Work Check List

XIII. Operational Form

XIV. Qualifications and Expertise Form

XV. Budget Narrative

Reference 1. OD2A Healthcare and Public Safety SBIRT Training Quarterly Report

RFP #23-0086

Sedgwick County…Working for you

About this Document

This document is a Request for Proposal. It differs from a Request for Bid or Quotation in that the county is seeking a solution,

as described on the cover page and in the following Background Information section, not a bid or quotation meeting firm

specifications for the lowest price. As such, the lowest price proposed will not guarantee an award recommendation. As

defined in Charter Resolution No. 68, Competitive Sealed Proposals will be evaluated based upon criteria formulated around

the most important features of the product(s) and/or service(s), of which quality, testing, references, service, availability or

capability, may be overriding factors, and price may not be determinative in the issuance of a contract or award. The proposal

evaluation criteria should be viewed as standards that measure how well a proposer’s approach meets the desired requirements

and needs of the county. Criteria that will be used and considered in evaluation for award are set forth in this document. The

county will thoroughly review all proposals received. The county will also utilize its best judgment when determining whether

to schedule a pre-proposal conference, before proposals are accepted, or meetings with proposers, after receipt of all proposals.

A Purchase Order/Contract will be awarded to a qualified proposer submitting the best proposal. Sedgwick County reserves

the right to select, and subsequently recommend for award, the proposed service(s) and/or product(s) which best meets

its required needs, quality levels and budget constraints.

The nature of this work is for a public entity and will require the expenditure of public funds and/or use of public

facilities, therefore the successful proposer will understand that portions (potentially all) of their proposal may become

public record at any time after receipt of proposals. Proposal responses, purchase orders and final contracts are subject to

public disclosure after award. All confidential or proprietary information should be clearly denoted in proposal responses

and responders should understand this information will be considered prior to release, however no guarantee is made that

information will be withheld from public view.

II. Background

Sedgwick County, located in south-central Kansas, is one of the most populous of Kansas’ 105 counties. It is the sixteenth

largest in area, with 1,008 square miles, and reportedly has the second highest per capita wealth among Kansas’ counties.

Organizationally, the county is a Commission/Manager entity, employs about 2,500 persons, and hosts or provides a full

range of municipal services, e.g. – public safety, public works, criminal justice, recreation, entertainment, cultural,

human/social, and education.

Sedgwick County has a total population of 523,828 as of 2021. A majority of this population (395,699) live in Wichita, the

largest city in Kansas. The Sedgwick County Health Department (SCHD) serves all within the county, providing services

related to immunizations, family planning, disease investigation, data analysis, and supporting pregnant women and those

with young children, among other services.

Sedgwick County opioid deaths have increased over time. Local data shows an increase in opioid-associated deaths from

28 in 2018 to 90 in 2020. Drug-associated deaths have increased from 28 deaths in 2000 to 153 deaths in 2020. County

resident-associated deaths are most closely tied to opioids. Opioid-related emergency room visits in Sedgwick County

amounted to almost twice as much as the state of Kansas as a whole in 2021.

Overdose affects individuals, families, and communities, and there is an urgent need to support overdose prevention at the

local level. SCHD has been awarded the Overdose Data to Action: Limiting Overdose through Collaborative Actions in

Localities (OD2A: LOCAL) (OD2A) federal cooperative agreement. This funding supports jurisdictions in collecting high

quality, comprehensive, and timely data on nonfatal and fatal overdoses and in using those data to inform prevention and

response efforts. OD2A focuses on understanding and tracking the complex and changing nature of the drug overdose

epidemic and highlights the need for seamless integration of data into prevention strategies. OD2A funding focuses on

opioids, stimulants, and polysubstance use involving opioids and/or stimulants. OD2A funds collaborative efforts on linkage

to care, training of medical providers and the community, harm reduction, and increased data monitoring.

Some OD2A activities require the SCHD to contract with other organizations for the duration of the grant period which

begins September 1, 2023 and ends August 31, 2028. Funding is provided by the Centers for Disease Control and Prevention

(CDC) yearly as grant deliverables are met and funding is available.

RFP #23-0086

Sedgwick County…Working for you

III. Project Objectives

Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking a firm to provide educational training to healthcare

and public safety professionals on Screening, Brief Intervention, and Referral to Treatment (SBIRT) related to substance

use, particularly opioids. The following objectives have been identified for this contract:

1. Acquire ongoing healthcare and public safety educational trainings on the SBIRT process, including screening

tools, interventions, motivational interviewing, and making appropriate referrals to treatment that meets the

parameters, conditions and mandatory requirements presented in the document.

2. Establish contract pricing with the proposer that has the best proven performance, service and customer

satisfaction.

3. Acquire services with the most advantageous overall cost to the county.

IV. Submittals

Carefully review this Request for Proposal. It provides specific technical information necessary to aid participating firms in

formulating a thorough response. Should you elect to participate with an electronic response, the RFP number must be

entered in the subject line and email the entire document with supplementary materials to:

Purchasing@sedgwick.gov

Should you elect to participate with a physical response, the response must be sealed and marked on the lower left-hand

corner with the firm name and address, bid number, and bid due date. Submit one (1) original AND one (1) electronic

copy (.PDF/Word supplied on a flash drive) of the entire document with any supplementary materials to:

Joseph Thomas

Sedgwick County Purchasing Department

100 N. Broadway, Suite 610

Wichita, KS 67202

SUBMITTALS are due NO LATER THAN 1:45 pm CST, TUESDAY, FEBRUARY 27, 2024. If there is any difficulty

submitting a response electronically, please contact the Purchasing Technicians at purchasing@sedgwick.gov for

assistance. Late or incomplete responses will not be accepted and will not receive consideration for final award. If you

choose to send a hard copy of your proposal, Sedgwick County will not accept submissions that arrive late due to the fault

of the U.S. Postal Service, United Parcel Service, DHL, FedEx, or any other delivery/courier service.

Proposal responses will be acknowledged and read into record at Bid Opening, which will occur at 2:15 pm CST on the

due date. No information other than the respondent’s name will be disclosed at Bid Opening. We will continue to have

Bid Openings for the items listed currently. If you would like to listen in as these proposals are read into the record,

please dial our Meet Me line @ (316) 660-7271 at 2:15 pm.

RFP #23-0086

Sedgwick County…Working for you

V. Scope of Work

The OD2A: LOCAL grant and overdose prevention requires a multifactor, community-wide, data-driven approach. Part of

the grant requires providing education to healthcare and public safety professionals on SBIRT which is a comprehensive,

integrated, public health approach to the delivery of early intervention and treatment services for persons with substance

use disorders (SUD) and those who are at risk of developing these disorders (www.samhsa.gov/sbirt). SBIRT training is

part of the OD2A: LOCAL grant to give healthcare professionals the tools to screen their patients; provide insight and

awareness regarding substance use, peer support and evidence-based treatments and motivation toward behavioral change;

and refer patients to the appropriate level of treatment (linkage to care). Training will also provide information about medical

coding for reimbursement of these services. SBIRT training for public safety will provide screening tools; awareness

regarding substance use, motivation toward behavior change, and evidence-based treatments; and where to find services in

the region. The education will increase treatment entry, reduce drug use frequency and high-risk drug use practices, and

improve the overall health of patients, with a focus on reducing overdose.

Funding for linkage to care in OD2A: LOCAL supports activities related to voluntary linkage to and retention and re-

engagement in evidence-based treatment and support services for OUD (Opioid Use Disorder), StUD (Stimulant Use

Disorder) and polysubstance use, including harm reduction services and recovery-oriented systems of care. Evidence-based

treatment for OUD includes using FDA-approved medications for OUD (MOUD (Medications for Opioid Use Disorder)

such as buprenorphine, methadone, or extended-release naltrexone) alone or in combination with behavioral health

strategies such as counseling, motivational interviewing, and cognitive behavioral therapy.

The Healthcare and Public Safety Professional SBIRT Training Request for Proposal will identify one firm that can

provide ongoing healthcare and public safety training each year of the grant period (see Table A). The training must

include the SBIRT process, SUD information and screening tools, motivational interviewing, referral to treatment/linkage

to care, peer support and evidence-based treatments, suggestions for changes to public safety and clinic workflows, and

coding for reimbursement. The vendor(s) must develop, coordinate, and evaluate the training series and offer Continuing

Medical Education (CME) or equivalent for physicians and other healthcare professionals and Continuing Education Unit

(CEU) or equivalent for public safety to receive credit for attendance. The first year includes more funding for initial

implementation of the training series.

Table A. Training for Healthcare and Public Safety Professionals on SBIRT - Funding per Grant Year

(Subject to Change based on budget variations year to year.)

Service

Year 1

Year 2

Year 3

Year 4

Year 5

(09/01/2023 – (09/01/2024 – (09/01/2025 – (09/01/2026 – (09/01/2027 –

08/31/2024)

08/31/2025)

08/31/2026)

08/31/2027)

08/31/2028)

SBIRT Training

for Healthcare

and Public Safety

$22,500

$16,422

$9,503

$8,1489

$10,000

Professionals

Vendor must communicate with SCHD at least monthly on all activities under this contract. Funding for each year may

vary, will be monitored by SCHD, and will have a do not exceed annual amount. SCHD will perform quarterly site visits

to ensure deliverables are accomplished. The site visit report is found in Reference 1 OD2A Healthcare and Public Safety

SBIRT Training Quarterly Report. Payment for services can be invoiced monthly. Properly submitted invoices and/or

billing statements will be paid within thirty (30) calendar days of receipt by County. Funding can be withheld if

deliverables are not met.

Proposer must meet the parameters, conditions and mandatory requirements for healthcare provider training as outlined

below and in Reference 1.

RFP #23-0086

Sedgwick County…Working for you

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

RFB/RFP	Due Date	Description	Document	Pre-bid Conference
23-0086	2/27/2024 1:45:00 PM	Training for Healthcare and Public Safety Professionals on Screening, Brief Intervention, and Referral to Treatment (SBIRT) as part of the Overdose Prevention OD2A: Local Grant	RFP Addendum #1

Training for Healthcare and Public Safety Professionals on Screening, Brief Intervention, and Referral to Treatment (SBIRT) as part of the Overdose Prevention OD2A: Local Grant

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