3/4 Ton 4WD Single Wheel Rear Axle Extended Cab Standard Short Bed Truck

Agency:	Sedgwick County
State:	Kansas
Type of Government:	State & Local
Category:	23 - Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles 25 - Vehicular Equipment Components
Posted:	Feb 8, 2024
Due:	Feb 27, 2024
Solicitation No:	24-0013
Publication URL:	To access bid details, please log in.

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SEDGWICK COUNTY, KANSAS

DIVISION OF FINANCE

Purchasing Department

100 N Broadway Suite 610 ~ Wichita, KS 67202

Phone: 316 660-7255 Fax: 316 660-1839

https://www.sedgwickcounty.org/finance/purchasing/

requests-for-bid-and-proposal/

REQUEST FOR BID

RFB #24-0013

3/4 TON 4WD SINGLE WHEEL REAR AXLE EXTENDED CAB STANDARD SHORT BED TRUCK

February 8, 2024

Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking bids for a 3/4 Ton 4WD Single Wheel Rear

Axle Extended Cab Standard Short Bed Truck. If your firm is interested in submitting a response, please do so in

accordance with the instructions contained within the attached Request for Bid Responses are due no later than 1:45 pm

CST, Tuesday, February 27, 2024.

All contact concerning this solicitation shall be made through the Purchasing Department. Bidders shall not contact

county employees, department heads, using agencies, evaluation committee members or elected officials with questions or

any other concerns about the solicitation. Questions, clarifications and concerns shall be submitted to the Purchasing

Department in writing. Failure to comply with these guidelines may disqualify the Bidder’s response.

Sincerely,

Britt Rosencutter

Purchasing Agent

BR/ch

RFB #24-0013

Sedgwick County….Working for You

Table of Contents

Purpose

II. Submittals

III. Scope of Work

IV. Sedgwick County’s Responsibilities

V. Bid Terms

A. Questions and Contact Information

B. Minimum Firm Qualifications

C. Evaluation Criteria

D. Request for Bid Timeline

E. Contract Period and Payment Terms

F. Insurance Requirements

G. Indemnification

H. Confidential Matters and Data Ownership

I. Bid Conditions

VI. Required Response Content

VII. Response Form

VIII. Attachment A

RFB #24-0013

Sedgwick County….Working for You

I. Purpose

Sedgwick County, located in south-central Kansas, is one of the most populous of Kansas’ 105 counties with a population

estimated at more than 514,000 persons. It is the sixteenth largest in area, with 1,008 square miles, and reportedly has the

second highest per capita wealth among Kansas’ counties. Organizationally, the county is a Commission/Manager entity,

employs nearly 2,800 persons, and hosts or provides a full range of municipal services, e.g. – public safety, public works,

criminal justice, recreation, entertainment, cultural, human/social, and education.

Sedgwick County is seeking bids for a 3/4 Ton 4WD Single Wheel Rear Axle Extended Cab Standard Short Bed Truck, in

accordance with the specifications outlined, for Sedgwick County Facilities Department.

II. Submittals

Carefully review this Request for Bid. It provides specific technical information necessary to aid participating firms in

formulating a thorough response. Should you elect to participate with an electronic response, the RFB number must be

entered in the subject line and email the entire document with supplementary materials to:

Purchasing@sedgwick.gov

Should you elect to participate with a physical response, the response must be sealed and marked on the lower left-hand

corner with the firm name and address, bid number, and bid due date. Submit one (1) original AND one (1) electronic copy

(PDF/Word supplied on a flash drive) of the entire document with any supplementary materials to:

Britt Rosencutter

Sedgwick County Purchasing Department

100 N. Broadway, Suite 610

Wichita, KS 67202

SUBMITTALS are due NO LATER THAN 1:45 pm CST, TUESDAY, FEBRUARY 27, 2024. If there is any difficulty

submitting a response electronically, please contact the Purchasing Technicians at purchasing@sedgwick.gov for

assistance. Late or incomplete responses will not be accepted and will not receive consideration for final award. If you

choose to send a hard copy of your bid, Sedgwick County will not accept submissions that arrive late due to the fault of the

U.S. Postal Service, United Parcel Service, DHL, FedEx, or any other delivery/courier service.

Bid responses will be acknowledged and read into record at Bid Opening, which will occur at 2:15 pm CST, on the due

date. We will continue to have Bid Openings for the items listed currently. If you would like to listen in as these bids are

read into the record, please dial our Meet Me line @ (316) 660-7271 at 2:15 pm.

III. Scope of Work

This section lists the criteria to be considered in evaluating the ability of firms interested in providing the service(s)

and/or product(s) specified in this Request for Bid. Firms must meet or exceed these qualifications to be considered for

award. Bids submitted must reflect in detail their inclusion as well as the degree to which they can be provided. Any

exceptions to the requirements listed should be clearly detailed in proposer’s response.

Bidders shall:

1. Following specifications are for a 3/4 Ton 4WD Single Wheel Rear Axle Extended Cab Standard Short Bed

Truck.

2. All items bid are to be factory installed unless authorized by Sedgwick County Fleet Management.

3. Manufacturer standard equipment presumed to be included unless otherwise specified.

4. Fleet Management will not accept ownership until equipment has been inspected for compliance with

specifications below and MSO has been delivered.

5. Delivery of vehicle must be FOB to 1021 Stillwell, Wichita, KS, ATTN: Beau Bergeron. Contact phone number

is 316-660-7477.

6. Maintenance manuals to be invoiced separately.

RFB #24-0013

Sedgwick County….Working for You

7. Provide all warranty information.

8. Any additions, deletions, or variations from the following descriptions must be noted by the vendor on the bid

response form. Vendor shall indicate in the “Yes/No” column if their bid complies on each specific item.

9. Pricing MUST be quoted as a delivered price.

10.

11.

12.

13.

14.

15.

SPECIFICATIONS

TYPE

3/4 Ton 4WD Single Wheel Rear Axle Extended Cab Standard Short Bed Truck

ENGINE

V8 Gasoline

CHASSIS

Heavy duty suspension with Trailer package

TRANSMISSION

Automatic with auxiliary transmission oil cooler

Differential

3.73 Rear axle ratio

STEERING

Power Steering

Bed

82” Bed or manufacturers “standard” size with spray on bed liner

Cooling System

Heavy duty cooling system, factory installed, extended life coolant

BUMPERS

Rear – Class V (5) receiver hitch with 7 way plug

EXTERIOR COLOR

White

INTERIOR

Vinyl upholstery, Dark Blue, Gray, or Black

Power front seat: 40/20/40

Rear Seats: FACTORY STANDARD

Flooring – Rubber (NO CARPET)

Floor mats

ELECTRICAL SYSTEM

Heavy duty 12 volt system with 220 amp alternator

WINDOWS

Dark tinted power windows (FACTORY)

HEATING & AIR CONDITIONING

Factory installed

ADDITIONAL REQUIRED EQUIPMENT

Headache rack

24”(or approximate) Amber light mounted

to headache rack

Work Truck convenience package

Nerf bar style running boards

Park assist

Power windows & locks

Cruise control

110 Volt AC power outlet

Rear backup camera

MEETS

SPECIFICATION

YES

RFB #24-0013

Sedgwick County….Working for You

IV. Sedgwick County’s Responsibilities

• Provide information, as legally allowed, in possession of the county, which relates to the county’s requirements or

which is relevant to this project.

• Designate a person to act as the County Contract Manager with respect to the work to be performed under this

contract.

• County reserves the right to make inspections at various points of the project. Contractor agrees to openly

participate in said inspections and provide information to the county on the progress, expected completion date

and any unforeseen or unexpected complications in the project.

V. Bid Terms

A. Questions and Contact Information

Any questions regarding this document must be submitted in writing to Britt Rosencutter at

britt.rosencutter@sedgwick.gov by 5:00 pm CST, Tuesday, February 13, 2024. Any questions of a substantive nature will

be answered in written form as an addendum and posted on the purchasing website at

https://www.sedgwickcounty.org/finance/purchasing/requests-for-bid-and-proposal/ under the Documents column

associated with this bid number by 5:00 pm CST, Friday, February 16, 2024. Firms are responsible for checking the

website and acknowledging any addenda on their bid response form.

B. Minimum Firm Qualifications

This section lists the criteria to be considered in evaluating the ability of firms interested in providing the service(s) and/or

product(s) specified in this Request for Bid. Firms must meet or exceed these qualifications to be considered for award.

Bids submitted must reflect in detail their inclusion as well as the degree to which they can be provided. Any exceptions

to the requirements listed should be clearly detailed in proposer’s response.

Bidders shall:

1. Have proper certification(s) or license(s) for the services/product specified in this document.

2. Ensure that project work meets all local, state and federal laws, regulations and ordinances.

3. Have the capacity to acquire all required permits, bonds, escrows or insurances.

4. Provide appropriate project supervision and quality control procedures.

5. Have appropriate material, equipment and labor to perform job safely and efficiently. All costs associated with

meeting this requirement will be the sole responsibility of the vendor.

C. Evaluation Criteria

An award will be made to the lowest responsible and responsive bidder.

D. Request for Bid Timeline

The following dates are provided for information purposes and are subject to change without notice. Contact the

Purchasing Department at (316) 660-7255 to confirm any and all dates.

Distribution of Request for Bid to interested parties

Clarification, Information and Questions submitted in writing by 5:00 pm CST

Addendum Issued by 5:00 pm CST

Sealed Bid due before 1:45 pm CST

Board of Bids and Contracts Recommendation

Board of County Commission Award

February 8, 2024

February 13, 2024

February 16, 2024

February 27, 2024

March 7, 2024

March 13, 2024

RFB #24-0013

Sedgwick County….Working for You

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

RFB/RFP	Due Date	Description	Document	Pre-bid Conference
24-0013	2/27/2024 1:45:00 PM	3/4 Ton 4WD Single Wheel Rear Axle Extended Cab Standard Short Bed Truck	RFB

3/4 Ton 4WD Single Wheel Rear Axle Extended Cab Standard Short Bed Truck

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