Capital Leasing Options for Fire Apparatus

Agency:	Sedgwick County
State:	Kansas
Type of Government:	State & Local
Category:	42 - Fire Fighting, Rescue, and Safety Equipment J - Maintenance, Repair, and Rebuilding of Equipment W - Lease or Rental of Equipment
Posted:	Feb 2, 2024
Due:	Feb 6, 2024
Solicitation No:	24-2008
Publication URL:	To access bid details, please log in.

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SEDGWICK COUNTY, KANSAS

DIVISION OF FINANCE DEPARTMENT

Purchasing Department

100 N. Broadway, Suite 610 ~ Wichita, KS 67202

Phone: 316 660-7255 Fax: 316 660-1839

https://www.sedgwickcounty.org/finance/purchasing/

requests-for-bid-and-proposal/

REQUEST FOR BID

RFB #24-2008

CAPITAL LEASING OPTIONS FOR FIRE APPARATUS

January 29, 2024

Sedgwick County, Kansas (hereinafter referred to as “County”) will accept bids for Capital Leasing Options for the

acquisition of Fire Apparatus. This request for bid provides a description of submittal requirements, terms and conditions.

Should you elect to participate, e-mail your responses to Britt Rosencutter at britt.rosencutter@sedgwick.gov no later than

2:00 pm CST, Tuesday, February 6, 2024. Late bids will not be accepted.

Please contact both Britt Rosencutter at britt.rosencutter@sedgwick.gov and Brent Shelton at brent.shelton@sedgwick.gov

with any questions regarding this bid request.

Sincerely,

Britt Rosencutter

Purchasing Agent

BR/ks

RFB #24-2008

Sedgwick County…Working for you

Table of Contents

I. Purpose

II. Bid Content

III. Questions and Clarifications

IV. Request for Bid Conditions

V. Response Form

RFB #24-2008

Sedgwick County…Working for you

Purpose

Sedgwick County, located in south-central Kansas, is one of the most populous of Kansas’ 105 counties with a population

estimated at more than 514,000 persons. It is the sixteenth largest in area, with 1,008 square miles, and reportedly has the

second highest per capita wealth among Kansas counties. Organizationally, the county is a Commission/Manager entity,

and hosts or provides a full range of municipal services, e.g. – public safety, public works, criminal justice, recreation,

entertainment, cultural, human/social, and education.

Sedgwick County is seeking a financial services firm to provide capital leasing options for the acquisition of one (1)

Pierce Velocity Pumper truck ordered from Conrad Fire Equipment, Inc.

The total amount requested is $527,507.04 and would need to be provided by or before February 7, 2024.

The county is seeking payment options for 84 and 96 month periods based on semi-annual principal and interest

payments, with the first payment due in March 2024.

The Sedgwick County Board of County Commissioners, acting as the Governing Body of Sedgwick County Fire District

1 authorized the purchase of a Tender/Tanker from Conrad Fire Equipment, Inc. in an open public meeting on November

3, 2021. Authorization for the funding of the purchase was made in the Fire District’s adopted 2022 annual budget.

Sedgwick County’s sound financial management has been recognized by the three (3) major municipal bond rating

services. Fitch’s rating of AA+, Standard and Poor’s rating of AAA, and Moody’s rating of AAA.

If your firm is interested in submitting a response, please do so in accordance with the following instructions.

II. Bid Content

Bid response must include the following:

• Bid Response Form completed and signed.

• Acknowledge any addenda issued on the Bid Response Form.

• Provide a brief overview and history of your company.

• Detailed information outlining offer(s) to our bid request and the services you will provide.

• Provide three (3) references for which your organization has conducted similar services during the last three (3)

years.

• Include name of business, address, phone number, contact person and title.

• Contact information of designated person who would handle this transaction.

• Any additional information necessary to assist the county in evaluating your offer.

III. Questions and Clarifications

Any questions regarding this document must be submitted in writing to both Britt Rosencutter at

britt.rosencutter@sedgwick.gov and Brent Shelton at brent.shelton@sedgwick.gov by 5:00 pm CST, February 1, 2024.

Any questions of substantive nature will be answered in written form as an addendum and posted on the purchasing

website at www.sedgwickcounty.org/finance/purchasing.asp under Current RFPs/RFQs by or before 10:00 a.m. CST,

February 2, 2024. Vendors are responsible for checking the website and acknowledging any addenda on their Bid

Response Form.

RFB #24-2008

Sedgwick County…Working for you

IV. Request for Bid Conditions

In submitting a response to this Request for Bid, vendors hereby understand the following:

Pricing offered in the bid document will be provided to other local governments and governments whom Sedgwick

County regularly enters into cooperative agreements.

Sedgwick County reserves the right to reject any and/or all bids and responses to these and/or related documents, to accept

any item(s) in the bids, to waive any irregularity in the bids, and further if determined to be non-responsive in any form, or

if determined to be in the best interest of Sedgwick County.

Alternate bids (two or more bids submitted) will be considered for an award. Sedgwick County reserves the right to make

the final determination of actual equivalency or suitability of such bids with respect to requirements outlined herein. The

bids submitted, and any further information acquired through interviews, will become and is to be considered a part of the

final completed contract. If there is any variance or conflict, the bid specifications will control.

Bids submitted may not be withdrawn for a period of 60 days immediately following the opening of this Request for Bid.

Prices MUST be free of federal, state, and local taxes unless otherwise imposed by a governmental body, and applicable

to the material on the bid.

Sedgwick County interprets the term "Lowest Responsible and Best Bidder" as requiring Sedgwick County to: (a) choose

between the kinds of materials, goods, wares, or services subject to the bid, and (b) determine which bid is most suitable

for its intended use or purpose. Sedgwick County can consider, among other factors, such things as the availability of

service(s), part(s) material(s) and/or supply(s), warranty, maintenance, freight costs, performance of product and labor

cost of items upon which bids are received.

All requested information must be supplied. If bidders cannot respond to any part of this request, bidders should state the

reason they cannot respond and note an exception. Bidders may provide supplemental information to assist Sedgwick

County in analyzing its bid.

If the bidder refuses or fails to make deliveries of the materials within the times specified on the face of the Request for

Bid or purchase order, Sedgwick County may, by written notice, terminate the contract or purchase order.

The bidder will certify and warrant that goods, personal property, chattels, and equipment sold and delivered are free and

clear of any and all liens, or claims of liens, for materials or services arising under, and by virtue of the provisions of

K.S.A. Sections 58-201, et seq., and any other lien, right, or claim of any nature or kind whatsoever.

The successful bidder will hold and save Sedgwick County, and its officers, agents, servants/employees harmless from

liability of any patented, or unpatented invention, process, article, or appliance manufactured, or used in the performance

of the contract, including its use by Sedgwick County. Vendors working on county property or on behalf of county will be

required to carry minimum insurance listed in bid document.

All items furnished, if applicable, must be the best of their respective kinds, and will be free from defects in material and

workmanship. Items will be subject to county inspection and approval at any time within 30 days after delivery. If a

substitution is made, it will be the decision of a Sedgwick County representative to determine if it is of equal quality.

Items furnished must be manufactured in compliance with all existing legal or governmental directives.

Unless specified otherwise, all items bid are to be as a minimum but not necessarily limited to: new, current model year,

and untitled prior to shipping and/or installation.

RFB #24-2008

Sedgwick County…Working for you

Sedgwick County is desirous of allowing as many Kansas vendors as possible the opportunity to participate including

minority men and women-owned businesses, and small businesses in the roles of providing goods and services to

Sedgwick County. If your company does not fall into any of these categories, your efforts to contract with vendors who do

fall into these categories are appreciated. Construction projects utilizing subcontractors requires a subcontracting

worksheet. Contact Purchasing for details.

Contracts entered into on the basis of submitted bids are revocable if contrary to law.

County reserves the right to enter into agreements subject to the provisions of the Cash Basis Law (K.S.A. 10-1112 and

10-1113), the Budget Law (K.S.A. 79-2935). Agreements shall be construed and interpreted so as to ensure that the

county shall at all times stay in conformity with such laws, and as a condition of agreements the county reserves the right

to unilaterally sever, modify, or terminate agreements at any time if, in the opinion of its legal counsel, the Agreement

may be deemed to violate the terms of such law.

The Bidder agrees to comply with K.S.A. 44-1030. The contractor shall observe the provisions of the Kansas act against

discrimination and shall not discriminate against any person in the performance of work under the present contract

because of race, religion, color, sex, disability, national origin, or ancestry;

In all solicitations or advertisements for employees, the contractor shall include the phrase, "equal opportunity employer,"

or a similar phrase to be approved by the commission;

If the contractor fails to comply with the manner in which the contractor reports to the commission in accordance with the

provisions of K.S.A. 44-1031 and amendments thereto, the contractor shall be deemed to have breached the present

contract and it may be canceled, terminated or suspended, in whole or in part, by the contracting agency;

If the contractor is found guilty of a violation of the Kansas act against discrimination under a decision or order of the

commission which has become final, the contractor shall be deemed to have breached the present contract and it may be

canceled, terminated or suspended, in whole or in part, by the contracting agency; and the contractor shall include the

provisions of subsections (a) through (d) in every subcontract or purchase order so that such provisions will be binding

upon such subcontractor or vendor.

All project participants, consultants, engineers, contractors and subcontractors, must comply with all applicable federal,

state and county laws pertaining to contracts entered into by governmental agencies. All participants must comply with

the Americans with Disabilities Act (ADA), including the 2008 ADA Amendments Act, and 2010 ADA Standards for

Accessible Design.

Contractors/subcontractors performing new construction, maintenance, alterations, or additions to Sedgwick County

buildings or facilities must comply with building guidelines/codes, and the 2010 ADA Standards for Accessible Design.

Any violation of the provisions of the ADA or 504, or specification deficiencies, should be reported to the county’s ADA

coordinator. Failure to notify the county’s ADA coordinator for remedy may be considered a breach of contract and may

be grounds for cancellation, termination for suspension, in whole or in any part of the contract. All construction plans will

have the county’s ADA coordinator approval prior to beginning any work.

Contractors/vendors providing services to the public on behalf of Sedgwick County will agree that all personnel in their

employment that have direct contact with the public will attend ADA Awareness and Sensitivity training provided by

Sedgwick County or the Independent Living Resource Center. Training should be coordinated through the county’s ADA

coordinator, (316) 660-7052 and evidence of training shall be provided to the county’s ADA coordinator. Any violations

of the provisions of ADA or section 504, will be deemed a breach of contract and be subject to termination of contract.

RFB #24-2008

Sedgwick County…Working for you

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

RFB/RFP	Due Date	Description	Document	Pre-bid Conference
24-2008	2/6/2024 2:00:00 PM	Capital Leasing Options for Fire Apparatus	RFB Addendum #1

Capital Leasing Options for Fire Apparatus

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