King Air Aircraft Model 350 Maintenance

Agency:	Sedgwick County
State:	Kansas
Type of Government:	State & Local
Category:	28 - Engines, Turbines, and Components
Posted:	Feb 2, 2024
Due:	Mar 5, 2024
Solicitation No:	24-0009
Publication URL:	To access bid details, please log in.

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SEDGWICK COUNTY, KANSAS

DIVISION OF FINANCE DEPARTMENT

Purchasing Department

100 N. Broadway, Suite 610 ~ Wichita, KS 67202

Phone: 316 660-7255 Fax: 316 660-1839

https://www.sedgwickcounty.org/finance/purchasing/

requests-for-bid-and-proposal/

REQUEST FOR PROPOSAL

RFP #24-0009

KING AIR AIRCRAFT MODEL 350 MAINTENANCE

February 2, 2024

Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking a firm or firms to provide FAA approved repair

and maintenance on a King Air aircraft Model 350. If your firm is interested in submitting a response, please do so in

accordance with the instructions contained within the attached Request for Proposal. Responses are due no later than 1:45

pm CST, March 5, 2024.

All contact concerning this solicitation shall be made through the Purchasing Department. Proposers shall not

contact county employees, department heads, using agencies, evaluation committee members or elected officials with

questions or any other concerns about the solicitation. Questions, clarifications and concerns shall be submitted to the

Purchasing Department in writing. Failure to comply with these guidelines may disqualify the Proposer’s response.

Sincerely,

Tammy Culley

Purchasing Agent

TC/ch

RFP #24-0009

Sedgwick County…Working for you

Table of Contents

About this Document

II. Background

III. Project Objectives

IV. Submittals

V. Scope of Work

VI. Sedgwick County’s Responsibilities

VII. Proposal Terms

A. Questions and Contact Information

B. Minimum Firm Qualifications

C. Evaluation Criteria

D. Request for Proposal Timeline

E. Contract Period and Payment Terms

F. Insurance Requirements

G. Indemnification

H. Confidential Matters and Data Ownership

I. Proposal Conditions

VIII. Required Response Content

IX. Response Form

RFP #24-0009

Sedgwick County…Working for you

About this Document

This document is a Request for Proposal. It differs from a Request for Bid or Quotation in that the county is seeking a solution,

as described on the cover page and in the following Background Information section, not a bid or quotation meeting firm

specifications for the lowest price. As such, the lowest price proposed will not guarantee an award recommendation. As

defined in Charter Resolution No. 68, Competitive Sealed Proposals will be evaluated based upon criteria formulated around

the most important features of the product(s) and/or service(s), of which quality, testing, references, service, availability or

capability, may be overriding factors, and price may not be determinative in the issuance of a contract or award. The proposal

evaluation criteria should be viewed as standards that measure how well a vendor’s approach meets the desired requirements

and needs of the county. Criteria that will be used and considered in evaluation for award are set forth in this document. The

county will thoroughly review all proposals received. The county will also utilize its best judgment when determining whether

to schedule a pre-proposal conference, before proposals are accepted, or meetings with vendors, after receipt of all proposals.

A Purchase Order/Contract will be awarded to a qualified vendor submitting the best proposal. Sedgwick County reserves the

right to select, and subsequently recommend for award, the proposed service(s) and/or product(s) which best meets its

required needs, quality levels and budget constraints.

The nature of this work is for a public entity and will require the expenditure of public funds and/or use of public

facilities, therefore the successful proposer will understand that portions (potentially all) of their proposal may become

public record at any time after receipt of proposals. Proposal responses, purchase orders and final contracts are subject to

public disclosure after award. All confidential or proprietary information should be clearly denoted in proposal responses

and responders should understand this information will be considered prior to release, however no guarantee is made that

information will be withheld from public view.

II. Background

Sedgwick County, located in south-central Kansas, is one of the most populous of Kansas’ 105 counties with a population

estimated at more than 514,000 persons. It is the sixteenth largest in area, with 1,008 square miles, and reportedly has the

second highest per capita wealth among Kansas’ counties. Organizationally, the county is a Commission/Manager entity,

employs nearly 2,500 persons, and hosts or provides a full range of municipal services, e.g. – public safety, public works,

criminal justice, recreation, entertainment, cultural, human/social, and education.

III. Project Objectives

In accordance with the specifications outlined here, it is the intent to receive proposals to provide pricing on the

following:

1. Establish contract pricing on 200 hour phase maintenance inspections.

2. Availability of aircraft for the county to use/rent while work is being performed, which current pilots are qualified to

fly.

3. Maintenance on engines, airframe and Garmin avionics.

IV. Submittals

Carefully review this Request for Proposal. It provides specific technical information necessary to aid participating firms in

formulating a thorough response. Should you elect to participate with an electronic response, the RFP number must be

entered in the subject line and email the entire document with supplementary materials to:

Purchasing@sedgwick.gov

RFP #24-0009

Sedgwick County…Working for you

Should you elect to participate with a physical response, the response must be sealed and marked on the lower left-hand

corner with the firm name and address, bid number, and bid due date. Submit one (1) original AND one (1) electronic

copy (.PDF/Word supplied on a flash drive) of the entire document with any supplementary materials to:

Tammy Culley

Sedgwick County Purchasing Department

100 N. Broadway, Suite 610

Wichita, KS 67202

SUBMITTALS are due NO LATER THAN 1:45 pm CST, TUESDAY, March 5, 2024. If there is any difficulty

submitting a response electronically, please contact the Purchasing Technicians at purchasing@sedgwick.gov for

assistance. Late or incomplete responses will not be accepted and will not receive consideration for final award. If you

choose to send a hard copy of your proposal, Sedgwick County will not accept submissions that arrive late due to the fault

of the U.S. Postal Service, United Parcel Service, DHL, FedEx, or any other delivery/courier service.

Proposal responses will be acknowledged and read into record at Bid Opening, which will occur at 2:15 pm CST on the

due date. No information other than the respondent’s name will be disclosed at Bid Opening. We will continue to have

Bid Openings for the items listed currently. If you would like to listen in as these proposals are read into the record, please

dial our Meet Me line @ (316) 660-7271 at 2:15 pm.

V. Scope of Work

Fleet Management and the Sheriff ‘s Office has provided a list of known maintenance required on the aircraft, but not

limited to, due to unforeseen requirements, which will result in the repairs of the highest quality possible to meet the

requirements, and needs of field personnel and the citizens they serve. Please note any additional repairs that are needed

but are not listed.

Aircraft Hourly Inspection and Maintenance

1) Schedule and perform all minimum manufacturer required and specified inspections, maintenance, and repairs in

a timely manner per FAA (Federal Aviation Administration) Regulations.

2) Provide all labor, material, equipment, supplies, and parts needed to provide manufacturer required routine

maintenance, inspection, overhaul, replacement, or upgrading of existing equipment and avionics.

3) If the aircraft is in need of repair and is not able to fly, vendor should have the ability to provide a

mechanic/technician to travel to the location of the aircraft and repair the aircraft. Or recommend a local vendor

for emergency repairs.

4) Provide information (certifications, licenses, etc.) on those individuals who may be assigned to work on aircraft.

5) Provide a copy of the firm’s FAA License and any certificates issued by the aircraft’s manufacturer that the firm

possesses.

6) Describe the hourly rates that will be charged. Include emergency and overtime rates, airframe labor, avionics

labor and engine labor if different.

7) Provide a copy of the manufacturer’s published price list and percentage of discount the firm will offer the

County for parts. Please include example with Proposal.

8) Describe how the county will be charged for work completed.

9) Provide single point of contact for duration of the contract.

RFP #24-0009

Sedgwick County…Working for you

10) Provide any other information that the county should consider in evaluating the proposal.

VI. Sedgwick County’s Responsibilities

• Provide information, as legally allowed, in possession of the county, which relates to the county’s requirements or

which is relevant to this project.

• Designate a person to act as the County Contract Manager with respect to the work to be performed under this

contract.

• County reserves the right to make inspections at various points of the project. Contractor agrees to openly

participate in said inspections and provide information to the county on the progress, expected completion date

and any unforeseen or unexpected complications in the project.

VII. Proposal Terms

Questions and Contact Information

Any questions regarding this document must be submitted via email to Tammy Culley at Tamara.Culley@sedgwick.gov

by 5:00 pm CST, February 16, 2024. Any questions of a substantive nature will be answered in written form as an

addendum and posted on the purchasing website at https://www.sedgwickcounty.org/finance/purchasing/requests-for-bid-

and-proposal/ under the Documents column associated with this RFP number by 5:00 pm CST, February 26, 2024. Firms

are responsible for checking the website and acknowledging any addenda on their proposal response form.

Minimum Firm Qualifications

This section lists the criteria to be considered in evaluating the ability of firms interested in providing the service(s) and/or

product(s) specified in this Request for Proposal. Firms must meet or exceed these qualifications to be considered for

award. Any exceptions to the requirements listed should be clearly detailed in proposer’s response. Proposers shall:

1) Have experience with the equipment, technical ability, personnel and facilities to properly complete, coordinate

and administer the contract, if awarded.

2) Have proven ability to provide high quality service(s) and/or product(s) within the specifications, mandatory

requirements, miscellaneous instructions and conditions as outlined in this and future related documents.

3) Provide product/services following all applicable federal, state, and local laws, regulations, and ordinances.

4) Vendor must be a FAA approved repair station, fully equipped, and qualified to do maintenance on Beechcraft

King Air Aircraft, Pratt and Whitney engines and Garmin 1000 Avionics.

5) Must have full access to all pertinent FAA regulations, service manuals, airworthiness directives, and service

bulletins, applicable to this aircraft and engines.

6) All work must be performed by licensed A&P mechanics who have a combination of: (a) Attendance at a factory

approved maintenance course on the King Air and (b) within the preceding five (5) years, had a minimum of three

(3) years active experience working on King Air Series aircraft, Pratt and Whitney engines and Garmin 1000

Avionics.

7) The vendor must be able to provide sufficient manpower so as to complete necessary work in a timely manner.

8) Vendor shall have access to parts and supplies to perform all proposed work with minimum down time. Parts shall

be PMA certified and conform to the requirements specified in the King Air and Pratt and Whitney maintenance

manuals.

9) Must provide airframe parts warranty.

RFP #24-0009

Sedgwick County…Working for you

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

RFB/RFP	Due Date	Description	Document	Pre-bid Conference
24-0009	3/5/2024 1:45:00 PM	King Air Aircraft Model 350 Maintenance	RFP

King Air Aircraft Model 350 Maintenance

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