Parrot Island Leak RFP

Agency:	City of Fort Smith
State:	Arkansas
Type of Government:	State & Local
Category:	99 - Miscellaneous
Posted:	Dec 7, 2023
Due:	Dec 20, 2023
Publication URL:	To access bid details, please log in.

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Parrot Island Water Park

Request For Proposal

River/Active Leak

Quote:

Issue Date:

Bid Due Date:

To: Parrot Island

Drew Peterson

Budget:

Primary Contact:

Monday, December 6, 2023

Monday, December 20, 2023

PHONE: (479) 788-6505

EMAIL: drew.peterson@fortsmithar.gov

Taxes must be included in bid.

Drew Peterson

General Manager

P: (479) 677-6505

E: drew.peterson@parrotislandwaterpark.com

PROJECT OVERVIEW

Scope of Work:

- Disassembly – (as needed) shade structures, entry tubs (2) slides, post and rope barrier,

perimeter metal fencing and other items that might impede access to piping and / or job site.

- Concrete Removal – removal of existing concrete decking in areas as needed to replace

filtered water return piping.

- Excavation – removal of soils and gravel to reach filtered water return piping.

- Piping Removal - Removal of current C900 piping and MJ fittings – filtered water return

piping. 2”/1.5” schedule 80 piping from pool wall to MJ-tee to be removed as necessary. Piping

inside pool wall to left in place.

- Schedule 80 PVC (glue joint) pipe and fittings - construct new filtered water return

piping.

o Piping - Installation to follow piping size (6”, 4”, 3”, etc.) as removed and/or

shown on original park drawings.

o Pressure testing - Once piping “loop” (piping from 8” trunk to loop around pool)

is complete a static pressure test using water and air will be performed. Test

parameters; 24 hours @ 30 PSI

o Support Blocking – Installation of support blocking (concrete under main trunk

loop) to prevent possible movement/settlement of piping. Blocking to be placed at

strategic locations along main trunk loop.

o Inspections – replacement piping to be inspected by Arkansas Department of

Health in accordance with State Regulations to verify proper piping size and

installation.

o Deck Drains – installation, as needed, of deck drains and associated piping that

will be removed during project.

o Backfill – installation of existing (excavated) #57 gravel to bottom of piping,

installation of ¼”x1/8” small fines around piping and to 6” over piping, installation

of existing #57 rock to finish grade for concrete. Each fill/lift to be compacted

(plate compactor).

- Anchors – installation of new hard rail anchors, existing shade anchors, etc. Anchors will

have to be removed during removal of decking.

- Bonding – installation of #8 solid bonding wiring, as needed, to pool rebar grid, rail anchors,

shade anchors, etc. as required my NEC60 electrical code. City to inspect as required.

- Decking – installation of 3.5” to 4” of concrete decking (as removed).

o Dowel pins – Installation of smooth dowel pins into pool wall to prevent possible deck

settling. Installation of ribbed dowel pins into existing (remaining) deck to prevent

horizontal movement and possible deck settling.

o Concrete – 3500 PSI mix o Finish – Light broom. Sample finish to be approved by

Owner. o Saw Cuts – re-establish along existing cuts, the concrete “soft” cuts, as

needed, in decking.

- Fencing and Barriers – installation of any metal fencing and /or post and rope barriers that

would have been removed for project

- Caulking – installation of 3/8” to ½” wide polyurethan caulking between decking and pool

wall. Construction joint between existing deck and new deck will not be caulked.

- Cleanup –

o Decking – Power wash existing deck within area of construction to remove any dirt,

equipment tracks, etc.

o Landscaping – return dirt / landscaping to original conditional. Areas of dirt to be

seeded and covered with straw.

Exclusions and Notes:

- Permits – any additional permits required for project other than Arkansas Department of

Health (plumbing replacement must be approved and inspected by Arkansas Department of

Health)

SUBMISSION REQUIREMENTS

Proposals shall at a minimum include the following elements in order to be considered:

• Company background, experience and credentials

• Demonstration of understanding the Scope of Work

• Inclusion of thoughts on the balance of traditional and digital media usage

• Overview of assigned team including planning and client servicing

• Proposed agency fees and payment terms

SELECTION CRITERIA

Parrot Island will evaluate each proposal based on the enclosed scorecard. Final selection will be

based on an assessment of ten key factors:

1. Availability – immediate & long term

2. Quality & creativity of proposal

3. Overall WOW-factor

4. Timelines & flexibility

5. Competitiveness of commercial terms

6. Experience & credentials

7. Synergy with the Parrot Island Team

8. Experience in similar types of industries

9. Knowledge and understanding of Parrot Island Waterpark

PARROT ISLAND BACKGROUND

Parrot Island Waterpark

In May of 2015, the City of Fort Smith opened Parrot Island Waterpark, a 21,000 square-foot,

family entertainment destination. Parrot Island is a headline destination located in Ben Garen

Park, off S. Zero street in Sebastian Count and the surrounding area.

Parrot Island is operated by American Resort Management, LLC, an award-winning hospitality

management company headquartered in Erie, PA and Grand Prairie, TX. Since opening in May of

2016, the park has attracted 100,000 guests. Parrot Island has been featured in numerous news

articles and news segments and has garnered considerable exposure.

Noteworthy Park features Parrot Island Waterpark in Fort Smith, Arkansas features the areas only

two lane Flow Rider® and wave pool. Plus, you’ll love our four twisting and turning water slides,

relaxing lazy river, activity pool and themed children’s aquatic play area. Our outdoor waterpark has

over 400,000 gallons of aquatic fun and has a variety of amenities, including party pavilions, cabana

rentals, food and beverage, Shopping at the Tiki Hut Gift Shop, complimentary deck and lounge

chairs, complimentary inner tubes and expansive grass lawns for relaxing.

Parrot Island’s goal is to become the leading entertainment destination for the river valley.

However, we face several challenges, including competing with well-known theme parks and

waterpark resorts in the area. Other challenges include growing brand awareness and customer

retention rates.

SUBMISSION GUIDELINES & DEADLINES

Initial Expression of Interest

Each recipient of this RFP is requested to officially advise Parrot Island of its intent to submit a

proposal along with its agreement to the terms, requirements and instructions as outlined in this

document. Your advisement must be submitted via email to

drew.peterson@parrotislandwaterpark.com no later than 5:00 p.m. (CST) on Monday, December

17, 2023.

Upon receipt of your Expression of Interest we will, upon request, schedule a question and answer

call to provide further details and guidance for the preparing your proposal.

Proposal Due Date and Invitation to Present

All proposals are due on or before Monday, December 18, 2023 at 5:00pm (CST). Parrot Island

will research each firm and review all proposals and pricing. All reviews will be completed by

Tuesday, December 19, 2023. From there, we will determine which agencies to present to our

Team in person. Presentations will be scheduled for Tuesday 19, 2023.

The team responsible for handling the potential account must be present for the in-person

presentation unless otherwise noted in advance and approved by Parrot Island.

Final Selection

Parrot Island will make a final determination and selection of the winning candidate on or before

5:00 p.m. (CST) on Wednesday, December 20, 2023. All remaining candidates will then be

notified via email.

ADDITIONAL TERMS & REQUIREMENTS

This RFP and replies to any written or verbal communication are transmitted to the recipient

solely for the purpose of the recipient preparing and submitting a proposal in accordance herewith.

The recipient shall keep confidential and shall not release to any third party the RFP or any

accompanying files other than to enable a subcontractor to prepare and submit to the recipient a

quotation for part of the services and on terms that such subcontractor shall also keep confidential

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Parrot Island Leak RFP

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