CITYOFALHAMBRA
CONTRACT DOCUMENTS
PLANS AND SPECIFICATIONS
FOR
ALMANSOR GYMNASIUM WINDOW REPLACEMENT PROJECT
NOTICE INVITING BID NO. N2M23-147
IN THE CITY OF ALHAMBRA
CITY OF ALHAMBRA
111 SOUTH FIRST STREET
ALHAMBRA, CALIFORNIA 91801
December 19, 2023
TO PROSPECTIVE BIDDERS:
The City of Alhambra wishes to take this opportunity to welcome you as a prospective
bidder on one of its public projects. It is the City’s intention to provide you with thorough
and complete information regarding this project and to present an accurate description of
the necessary work so that you may successfully bid and construct the project.
Submittal of your bid assumes that you have made a thorough and complete investigation
of the project site and that you have discovered no apparent discrepancies between the
scope of work set forth in the plans and specifications and the actual field conditions.
COMPLIANCE WITH SB 854 DEPARTMENT OF INDUSTRIAL RELATIONS
REGISTRATION
No prime contractor or subcontractor may be listed on a bid proposal for a public works
project unless registered with the Department of Industrial Relations pursuant to Labor
Code section 1725.5.
No prime contractor or subcontractor may be awarded a contract for public work on a
public works project (awarded on or after April 1, 2015) unless registered with the
Department of Industrial Relations pursuant to Labor Code section 1725.5.
This project is subject to compliance monitoring and enforcement by the Department of
Industrial Relations.
The bid proposal must include a print out from the DIR registration website showing that
the prime contractor and each subcontractor is currently registered.
No bid proposals will be excepted nor any contract entered into with a prime contractor
without proof of registration as required above.
The prime contractor will be required to post job site notices regarding Labor Code
compliance as described in 8 California Code of Regulation section 16451(d).
If there are any questions regarding this project, please contact:
Katie Martel, Grants Specialist
City of Alhambra
(626) 570-3251
Katie Martel
TABLE OF CONTENTS
DESCRIPTION
NOTICE INVITING SEALED BIDS
INSTRUCTIONS TO BIDDERS
BIDDER’S PROPOSAL (Entire section C shall be submitted with the bid)
SAMPLE CONTRACT
SPECIAL PROVISIONS
TECHNICAL SPECIFICATIONS
SECTION
A
B
C
D
E
NOTICE INVITING SEALED BIDS
BID NO N2M23-147
ALMANSOR GYMNASIUM WINDOW REPLACEMENT PROJECT
IN THE CITY OF ALHAMBRA
PUBLIC NOTICE IS HEREBY GIVEN that the City of Alhambra invites sealed bids for the
above stated project and will receive such bids in the office of the City Clerk, 111 South First
Street, Alhambra, California 91801, up to the hour of 10:30 a.m. on Thursday, January 25,
2024. They will be publicly opened at 11:00 a.m. in the City Council Chambers.
Copies of the Specifications and contract documents are available from the City of Alhambra
City Clerks’ Office, 111 South First Street, Alhambra, California 91801.
Any contract entered into pursuant to this notice will incorporate the provisions of the State
Labor Code. Compliance with the prevailing rates of wages and apprenticeships employment
standards established by the State Director of Industrial Relations and the Federal
government will be required.
The City hereby notifies all qualified bidders that it will affirmatively ensure that minority
business enterprises will be afforded full opportunity to submit bids in response to this
invitation and will not be discriminated against on the basis of race, color, national origin,
ancestry, sex, religion or handicap in any consideration for an award. Attention is directed to
the provisions of Section 1777.5 (Chapter 1411, Statutes of 1968) and 1777.5 of the Labor
Code concerning the employment of apprentices by the contractor shall not allow
discrimination in employment practices on the basis of race, color, national origin, ancestry,
sex, religion or handicap.
The City will deduct a 5 percent retention from all progress payments.
In entering into a public works contract, or a subcontract, to supply goods, services, or
materials pursuant to a public works contract, the Contractor, or subcontractors, offers and
agrees to assign to the awarding body all rights, title and interest in, and to, all causes of
action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the
Cartwright Act (Chapter 2 [commencing with Section 16700] of Part 2 of Division 7 of the
Business and Professions Code), arising from purchases of goods, services, or materials
pursuant to the public work’s contract or subcontract. This assignment shall be made and
become effective at the time the awarding body tenders final payment to the Contractor,
without further acknowledgment by the parties.
COMPLIANCE WITH SB 854 DEPARTMENT OF INDUSTRIAL RELATIONS
REGISTRATION
No prime contractor or subcontractor may be listed on a bid proposal for a public works
project unless registered with the Department of Industrial Relations pursuant to Labor
Code section 1725.5.
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No prime contractor or subcontractor may be awarded a contract for public work on a
public works project (awarded on or after April 1, 2015) unless registered with the
Department of Industrial Relations pursuant to Labor Code section 1725.5.
This project is subject to compliance monitoring and enforcement by the Department of
Industrial Relations.
The bid proposal must include a print out from the DIR registration website showing that
the prime contractor and each subcontractor is currently registered.
No bid proposals will be excepted nor any contract entered into with a prime contractor
without proof of registration as required above.
The prime contractor will be required to post job site notices regarding Labor Code
compliance as described in 8 California Code of Regulation section 16451(d).
Bids must be prepared on the approved Proposal forms in conformance with the Instructions
to Bidders and submitted in a sealed envelope plainly marked on the outside. Bids must be
accompanied by a bid bond, made payable to the City of Alhambra for an amount no less than
10 percent of the amount bid.
No bid will be accepted from a Contractor who has not been licensed in accordance with the
provisions of the Business and Professions Code. The successful Contractor and his
subcontractors will be required to possess business licenses from the City. The City reserves
the right to reject any or all bids, to waive any irregularity, and to take all bids under
advisement for a period of sixty days.
For the purpose of determining the lowest responsible bidder the City will reduce the total
amount of any bid submitted by an amount equal to one percent of that portion of the bid
which is subject to sales or use tax if it is determined that the City would receive a refund of
sales or use tax on that portion of the bid. Payment, however, will conform to the provisions of
Section 9-3 of these Specifications and will not be reduced by the aforementioned one
percent.
Any contract entered into pursuant to this notice shall become effective or enforceable against
the City of Alhambra only when the formal written contract has been duly executed by the
appropriate officers of the City.
Total construction duration is 120 calendar days.
THE CONTRACTOR SHALL COMPLETE THE WORK WITH IN 120 CALENDAR DAYS OF
THE EFFECTIVE DATE OF CITY’S NOTICE TO PROCEED WITH CONSTRUCTION.
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