Janitorial Services

Agency:	City of Antioch
State:	California
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Posted:	Mar 29, 2024
Due:	May 1, 2024
Solicitation No:	910-0501-24
Publication URL:	To access bid details, please log in.

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DEPARTMENT OF PUBLIC WORKS

REQUEST FOR PROPOSAL

JANITORIAL SERVICES

PROPOSAL NO. 910-0501-24

City of Antioch

Maintenance Service Center

1201 W. 4th St.

Antioch CA, 94509

Release Date: March 28, 2024

Mandatory Pre-Proposal Meeting: April 10, 2024 at 10:00am

Proposals Due: May 1, 2024, by 2:00 P.M.

RFP CONTRACT & SPECIFICATIONS

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CITY OF ANTIOCH

NOTICE INVITING PROPOSALS, RFP NO. 910-0501-24

JANITORIAL SERVICES

PUBLIC NOTICE IS HEREBY GIVEN that proposals will be received until 2:00 pm, May 1, 2024 at 1201 W. 4th

St. Antioch, CA 94509, for the furnishing to the City of Antioch (“City”) of Janitorial Services.

Interested parties may obtain copies of the above captioned Request for Proposals (“RFP”) at the City’s website

accessible at the following web address: www.antiochca.gov/rfps/ and the following boards: Construction

Bidboard (Ebidboard) www.ebidboard.com, Dodge Data & Analytics www.construction.com, Marin Builders

Association www.marinbuilders.com, Placer County Contractors Association & Builders Exchange Website:

www.pccamembers.com, Bay Area Builders Exchange www.bayareabx.com, Peninsula Builders Exchange

www.safetystar.org/safetystar, Builders’ Exchange of San Joaquin http://www.bxsj.org.

The City will conduct a mandatory Pre-proposal Conference on Wednesday, April 10th at 10:00am at Antioch

Maintenance Service Center, 1201 W. 4th St., Antioch, CA 94509. We will begin with a tour of the Maintenance

Service Center and move to the other City facilities associated with the scope of this proposal.

The successful Proposer will be required to furnish the City with a Performance Bond equal to 100% of contract

price, and a Payment Bond equal to 100% of the contract price, prior to execution of the Agreement. Sample

bonds incorporated into this RFP as Attachment “E”.

All bonds are to be secured from a surety that meets all of the State of California bonding requirements, as

defined in Code of Civil Procedure Section 995.120, and is admitted by the State of California.

The Director of Industrial Relations has determined the general prevailing rate of per diem wages in San

Bernardino County for each craft or type of worker needed to execute the Agreement, copies of which are on

file and will be made available to any interested party online at http://www.dir.ca.gov/dlsr. A copy of these rates

shall be posted by the successful Proposer at the job site. The successful Proposer, and all its subcontractor(s),

shall comply with all applicable Labor Code provisions, which include, but are not limited to the payment of not

less than the required prevailing rates to all workers employed by them in the execution of the Agreement, the

employment of apprentices, the hours of labor and the debarment of contractors and subcontractors.

Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be

listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department

of Industrial Relations. No proposal will be accepted nor will any contract be entered into without proof of the

contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public

work. If awarded a contract, the proposer, and its subcontractors, of any tier, shall maintain active registration

with the Department of Industrial Relations for the duration of the Project. Notwithstanding the foregoing, the

contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to

work performed on a public works project that is exempt pursuant to the small project exemption specified in

Labor Code Sections 1725.5 and 1771.1.

This Project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. In

bidding on this Project, it shall be the Proposer’s sole responsibility to evaluate and include the cost of complying

with all labor compliance requirements under the Agreement and applicable law in its proposal.

RFP CONTRACT & SPECIFICATIONS

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The California Air Resources Board (“CARB”) implemented amendments to the In-Use Off-Road Diesel-Fueled

Fleets Regulations (“Regulation”) which are effective on January 1, 2024 and apply broadly to all self-propelled

off road diesel vehicles 25 horsepower or greater and other forms of equipment used in California. A copy of the

Regulation is available at https://ww2.arb.ca.gov/sites/default/files/barcu/regact/2022/off-roaddiesel/appa-1.pdf.

Proposers are required to comply with all CARB and Regulation requirements, including, without limitation, all

applicable sections of the Regulation, as codified in Title 13 of the California Code of Regulations section 2449

et seq. throughout the duration of the Project. Proposers must provide, with their proposal, copies of Proposer’s

and all listed subcontractors’ most recent, valid Certificate of Reported Compliance (“CRC”) issued by CARB.

Failure to provide valid CRCs as required herein may render the Proposal non-responsive.

The award of this contract is subject to available budget adequate to carry out the provisions of the proposed

agreement including the identified scope of services. The City reserves the right to reject any or all proposals

determined not to be in the best interest of the City.

RFP CONTRACT & SPECIFICATIONS

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CITY OF ANTIOCH

REQUEST FOR PROPOSALS

RFP NO. 910-0501-24

JANITORIAL SERVICES

I. BACKGROUND AND INTRODUCTION

The City of Antioch (“City”) is requesting proposals from qualified firms for Janitorial Services (“Services”),

which shall be provided under the general direction of the Operations Supervisor or his or her designee.

II. REQUEST FOR PROPOSALS

A. Scope of Services; Maintenance Services Agreement

The Services sought under this RFP are set forth in more detail in Attachment “A,” attached

hereto and incorporated herein by this reference.

The City intends to enter into an agreement with the successful Proposer for the Services using the

Maintenance Services Agreement (“Agreement”) form attached to this RFP as Attachment “C” and

incorporated herein by this reference. Proposers should review the Agreement and be familiar with its

terms. As part of the proposal, Proposers must agree to enter into the Agreement in the form attached as

Attachment “C”.

B. Content and Format of Proposal

Proposals shall be concise, well organized and demonstrate qualifications and applicable

experience. Proposals shall be in the following order and shall include the following. Where specified,

Proposers must use the forms provided by the City.

1. Executive Summary: (limit: 1 page) Summarize the content of your

firm’s proposal in a clear and concise manner.

2. Table of Contents: (limit: 1 page)

3. Identification of Proposer: (limit: 1 page)

a. Legal name and address of the company.

b. Legal form of company (i.e. partnership, corporation).

c. If company is a wholly owned subsidiary of a “parent company,” identify the “parent

company.”

d. Name, title, address, and telephone number of the proposed representative to

contact concerning the Proposal Submittal.

e. California Business Entity Number

DIR Number

g. Contractor’s License Number

4. Staffing Resources: (limit: 1 page)

a. Firm Staffing and Key Personnel

(i) Provide the number of staff to be assigned to perform the Services and the

discipline/job title of each on: (1) a regular work week (Mon—Fri), (2)

weekends, and (3) holidays, as well as your firm’s capacity to provide

additional personnel as needed.

RFP CONTRACT & SPECIFICATIONS

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(ii) Identify three (3) persons that will be principally responsible for working with

the City. Indicate the role and responsibility of each individual. If the

Proposer is chosen as a finalist, these principal individuals must attend the

interview and in-person presentation.

(iii) Describe proposed team organization, including identification and

responsibilities of key personnel. Please include one-page resumes.

b. Subcontractors/Subconsultants

(i) The Proposer shall identify functions that are likely to be subcontracted and

identify the subcontractor / sub-consultant that is anticipated to perform each

function, if known at this time.

5. Fiscal Stability: (limit: 1 page - not including supporting documentation)

a. The Proposer should provide evidence of corporate stability including:

(i) A current report from any commercial credit rating service such as Dunn and

Bradstreet or Experian; or

(ii) A letter from a financial institution stating a current line of credit; and

6. Experience and Technical Competence: (limit: 5 pages)

a. Experience

(i) The Proposer shall provide a description of how the Proposer’s experience,

technical and professional skills will meet the goals and fulfill the general

functions identified in this RFP.

(ii) Describe the past experience of the staff to be assigned to perform the

Services in performing similar services.

(iii) The Proposer shall state the number of years the firm has conducted

business. Proposer must have at least four (4) years’ experience in providing

the required scope of Services for public clients.

(iv) Provide three (3) references regarding the Proposer’s experience and

performance performing similar services. Include the following information:

(1) organization name, contact name, phone number, e-mail address; and

(2) project size and description of services.

(v) Describe the firm’s local experience and knowledge of City’s operations.

(vi) Describe your existing customer service program: (1) how you would monitor

customer satisfaction; and (2) how will complaints be resolved. Describe your

plan for quality control.

(vii) Describe your plan to ensure proper communication between your

representative and the City’s representative.

(viii) Describe in detail your Safety Program.

b. Project Specific Experience

RFP CONTRACT & SPECIFICATIONS

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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Bid Number	Open Date	Close Date	Close Time	Description	RFP/Bid Doc	Addendum
910-0501-24	3/28/24	5/1/24	2 PM	Janitorial Services Mandatory Pre-proposal Meeting 4/10 10 AM

Janitorial Services

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