Community Agency Request for Proposal

Agency:	City of Berkeley
State:	California
Type of Government:	State & Local
Category:	Q - Medical Services
Posted:	Nov 4, 2023
Due:	Dec 22, 2023
Publication URL:	To access bid details, please log in.

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City of Berkeley

JOINT REQUEST FOR PROPOSALS (RFP) UNDER THE FOLLOWING PROGRAMS:

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) • GENERAL FUND (GF)

COMMUNITY SERVICES BLOCK GRANT (CSBG) • EMERGENCY SOLUTIONS GRANT (ESG)

CITY OF BERKELEY MEASURE E (MEASURE E) • HOME INVESTMENT PARTNERSHIP PROGRAM

(HOME) – AMERICAN RESCUE PLAN PROGRAM (HOME-ARP) • HOMELESS HOUSING, ASSISTANCE and

PREVENTION (HHAP)

This RFP covers the four-year period from July 1, 2024 through June 30, 2028

for all proposals.

TENTATIVE SCHEDULE FOR ALLOCATION PROCESS

11/06/23

Request for Proposals issued 4/23/24

City Council holds public hearing on

Annual Action Plan and proposed funding

allocations to agencies

CDBG/ESG Annual Action Plan

11/15/23

Webinar for all agencies submitting 5/07/24

City Council Presentation of Proposed FY

proposals

2025 & FY 2026 Budget

1-3 p.m.

Zoom Meeting

12/22/23

Proposals Due - 5:00 p.m.

5/14/24

Deadline for City Council to adopt

funding allocations for CDBG and ESG

only and approve submittal of Annual Action

Plan to HUD

January

Public Hearing on community 5/14/24

City Council Public Hearing #1

Date TBD

needs with participation by

Presentation of City Manager’s Proposed

representatives of Review

FY 2025 & FY 2026 Budget

Commissions

Location - TBD

January and

Review Commissions discuss

5/21/24

City Council Public Hearings #2

February 2023

applications.

FY 2025 & FY 2026 Budget Proposals

3/15/24

Deadline for All Review

6/04/24

Council Discussion on Budget

Commissions to finalize

Recommendation

recommendations

3/22/24

Draft Annual Action Plan available 6/25/24

City Council Budget Adoption, including

for 30-day public review period

General Fund allocation amounts

MEETING DATES/TIMES – Commissions may have to hold additional meetings or revise the above schedule.

Check the City’s website https://berkeleyca.gov/your-government for more details on Commission schedules

and Council meeting dates/times. All dates are subject to change.

Request for Proposal FY25-28

Page 1 of 18

Contents

RFP BACKGROUND & AVAILABLE AMOUNTS ............................................................ 3

PUBLIC PARTICIPATION ............................................................................................... 4

COMMISSION MEETINGS ............................................................................................. 4

ELIGIBLE ACTIVITES ..................................................................................................... 4

CONTEXT & PRIORITY SERVICE CATEGORIES ......................................................... 5

FEDERAL, STATE and LOCAL REQUIREMENTS ....................................................... 12

EVALUATION CRITERIA .............................................................................................. 12

APPLYING FOR FUNDS............................................................................................... 13

ATTACHMENT 1: FEDERAL, STATE and LOCAL REQUIREMENTS.......................... 15

Request for Proposal FY25-28

Page 2 of 18

RFP BACKGROUND & AVAILABLE AMOUNTS

The City of Berkeley streamlined its funding sources into a coordinated allocation process and

is soliciting proposals for funding from the programs outlined below. Estimated funding

amounts for the coming fiscal year for each source are as follows:

Federal Funds:

• Community Development Block Grant Program (CDBG) $2,166,000

• Emergency Solutions Grant (ESG) $208,342

• HOME Investment Partnerships American Rescue Plan Program (HOME-ARP)

$547,139

State of California Funds:

• Community Services Block Grant (CSBG) $160,000

• Homeless Housing, Assistance and Prevention Grant (HHAP) $498,457

Local Funds:

• City of Berkeley Measure E Funds for Emergency Services for People with Severe

Physical Disabilities $1,653,260

• Measure U1 $250,000

• Childcare Mitigation Fee $13,275

• General Funds (GF) $5,433,464

The total amount of local funds available for FY 2025 to FY 2028 will be finalized during the City’s

biennial FY 2025-2026 budget process. Additionally, the City does not yet know its CDBG, ESG,

and CSBG allocations, which are dependent on the Federal budget and annual allocation to the

City of Berkeley. The CSBG and HHAP State of California awards amounts are also estimates at

the time of this RFP release. This is a competitive solicitation; therefore, continued funding is not

guaranteed.

For FY 2025, the City will establish four-year contracts for all proposals funded by the Council

regardless of whether the funding source is CDBG, CSBG, ESG, Measure E, HOME-ARP,

HHAP, Measure U1, or General Fund. However, funding for subsequent years (FY 2026 – 2028)

is not guaranteed and will be subject to reevaluation based on funding availability and other

factors such as contract performance.

The City’s allocation of funds for proposals submitted through the joint RFP process will take into

consideration the eligibility requirements of each funding source alongside local plans and

priorities. Federal legislation mandates that each city applying for their entitlement funds submit a

Consolidated Plan to HUD, a process the City of Berkeley does every five years. The

Consolidated Plan is supplemented by annual updates in the form of Annual Action Plans

outlining program priorities, proposed activities to be funded with, and the coordination of federal

funds with local funds and programs to achieve the objectives outlined in the Consolidated Plan.

Request for Proposal FY25-28

Page 3 of 18

PUBLIC PARTICIPATION

Public meetings and hearings are a crucial component of the allocation process and provide

citizens with a direct mechanism to participate and to express their views. The Commissions

reviewing the proposals are citizen bodies authorized by the City Council to hold public hearings,

review proposals, and make funding recommendations to Council. (See schedule on front page

for dates of important meetings). City Council makes final funding decisions of eligible proposals

after it has considered public input as well as funding recommendations from the City Manager

and the reviewing commissions.

COMMISSION MEETINGS

Three City of Berkeley Commissions and a Youth Review Panel will review proposals solicited

under this RFP Process. These commissions and Youth Review Panel may schedule

additional meetings to conduct in-depth reviews of the proposals, although specific dates have

not yet been established. For further details regarding commissions’ schedules, please consult

the City’s website: https://berkeleyca.gov/your-government/boards-commissions. To the best

of our ability and timelines, updated meeting dates will also be posted on the City of Berkeley’s

Website on the Bids and Proposals Opportunities Page under the link to this RFP opportunity.

The Housing Advisory Commission (HAC) reviews proposals related to housing

services, housing rehabilitation, and workforce development services. Its meetings are

held on first Thursday of each month at 7:00 p.m. at the South Berkeley Senior Center

(2939 Ellis Street).

The Human Welfare and Community Action Commission (HWCAC) reviews anti-

poverty program services, except for those in the homeless services, youth, and

recreation categories. Meetings are held on the third Wednesday of each month at

7:00 p.m. at the South Berkeley Senior Center (2939 Ellis Street).

The Homeless Services Panel of Experts reviews all homeless assistance

proposals. Meetings are held the second Wednesday of each month at 7:00 p.m. at

2180 Milvia Street, Cypress Room.

The Berkeley Youth Equity Partnership (YEP) Youth Review Panel reviews

proposals that are related to African American/Black and Latinx young people who live

and/or go to school in Berkeley. Meeting times and locations will be determined based

on the schedules of the participating young people, and posted in advance to allow for

public participation.

Check the City’s Commission webpage for more information about any of the review

Commissions: https://berkeleyca.gov/your-government/boards-commissions

ELIGIBLE ACTIVITES

Table 1 below outlines the activities that are eligible under this RFP and the corresponding

commission/panel that will be reviewing the applications and making funding recommendations

to Council. Attachment 1 (Eligible Activities by Funding Source) provides more regulatory

Request for Proposal FY25-28

Page 4 of 18

details on the eligible activities for each federal, state and local funding source available

through this RFP.

Table 1: Eligible Categories of Services by Review Commission/Panel

Commission / Review Panel

Types of Services Considered by

Commission/Community Experts

FY25 Estimate

Housing Advisory Commission

(HAC)

Fair Housing Services

Single Family Housing Rehabilitation

Workforce Development

Community Facility Improvement

City of Berkeley Program Delivery

Human Welfare and

Community Action (HWCAC)

Disability Services (Measure E)

Health Care Services

Legal/Mediation Service

Senior Services

Other Services

Homeless Services Panel of

Experts (HSPOE)

Homeless Services

Prevention and Housing Retention

Emergency Shelter and Navigation Center

Transitional Housing

Housing Navigation Services

Tenancy Sustaining Services

Alcohol and Other Drug Treatment

Representative Payee Services

Benefits Advocacy Services

Encampment Services (mobile

shower/laundry and RV waste removal)

Basic Services (Daytime Drop In Centers,

shower/laundry, locker services)

Rapid Rehousing and Flexible Subsidies

Coordinated Entry

Street Outreach

Workforce Development

YEP – Youth Review Panel

(formerly reviewed by CYRC)

Youth Equity Partnership

Childcare and Kindergarten Ready

College and Career Ready

Successful in School

Healthy, Connected, and Resilient

Supported at School and at Home

$2,135,719

$2,276,526

$4,833,223

$1,684,469

CONTEXT & PRIORITY SERVICE CATEGORIES

The programs and funding contained in this RFP are all housed in the City of Berkeley’s

Health, Housing, and Community Services Department (HHCS). HHCS’s mission centers on

addressing the social determinants of health – “the conditions in which people are born, live,

learn, work, play, worship and age that affect a wide range of health, functioning, and quality-

Request for Proposal FY25-28

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Community Agency Request for Proposal

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