Central Children’s Storytime Room Remodel

Agency:	City of Berkeley
State:	California
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Posted:	Apr 17, 2024
Due:	Apr 30, 2024
Solicitation No:	24-11639-C (Reissue)
Publication URL:	To access bid details, please log in.

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Finance Department

General Services Division

INVITATION FOR BID (IFB)

Specification No. 24-11639-C (Reissue)

For

Central Children’s Storytime Room Remodel

Dear Bidder:

The City of Berkeley is soliciting invitations for bid for labor and materials as required to execute the construction

design documents and remodel of the Central Children’s Storytime Room located on the 4th floor of the Berkeley

Public Library’s Central Library at 2090 Kittredge Street, Berkeley, CA 94704. Bids must be received no later than

2:00 PM on Tuesday, April 30, 2024. Bids are to be labeled “Specification No. 24-11639-C (Reissued) and

“Central Children’s Storytime Room Remodel” and delivered to:

2180 Milvia St., Berkeley CA, 94704

Finance Department/General Services Division

No bids will be accepted after the date and time stated above. Submittal of Response by fax is NOT acceptable.

Incomplete bids and bids which do not conform to the requirements specified herein, will not be considered. Issuance

of the IFB does not obligate the City to award a contract, nor is the City liable for any costs incurred by the bidder in

the preparation and submittal of bids for the subject work. The City retains the right to award all or parts of this

contract to several bidders, to not select any bidders, and/or to re-solicit proposals. The act of submitting a bid is a

declaration that the bidder has read the IFB and understands all the requirements and conditions.

For questions concerning the listing of items, the anticipated work, or scope of the project, please Henry Bankhead,

Deputy Director of Library Services, via email at hbankhead@berkeleyca.gov no later than Tuesday, April 23.

Answers to questions will not be provided by telephone or email. Rather, answers to all questions or any addenda

will be posted on the City of Berkeley’s site at Bid & Proposal Opportunities | City of Berkeley (berkeleyca.gov).

It is the vendor’s responsibility to check this site. For general questions concerning the submittal process, contact

purchasing at 510-981-7320.

Sincerely,

Darryl Sweet

General Services Manager

City of Berkeley

Central Children’s Storytime Room Remodel

Specification No. 24-11639-C (Reissue)

Page 2 of 21

Release Date 4/16/2024

General Provisions

To the City of Berkeley, California:

1. In submitting this Bid as herein described, the bidder agrees that:

a. He/she has, or they have, carefully examined the specifications, and all provisions relating to the items

to be furnished or the work to be done attached herewith and made a part of this bid, and understand the

meaning, intent and requirements of and agree to the same.

b. He/she, or they, will enter into a written contract and furnish the item(s) or complete the work in the time

specified, and in strict conformity with the City of Berkeley specifications therefore, for the prices

quoted.

c. Transmittal of bid: The "Offer/Bid Form” must be signed, sealed, marked with the specification

number and delivered to the City of Berkeley as described herein prior to the time set for the opening of

bids.

d. Opening of bids: Bids will be opened publicly at the place, on the date and at or after the time set forth

herein. The time for opening bids, as set forth, is strictly observed and you are INVITED TO BE

PRESENT if you so desire.

2. Action by the Council:

a. Award of contract may be made by the Library Board as soon as possible from the date of opening of

bids.

b. The City of Berkeley, by action of the Library Board reserves the right to accept or reject any bid or any

part thereof or any combination of bids.

3. Additions and Alterations:

a. No additions, alterations or conditions other than requested herein will be permitted. This bid form, the

general provisions and the specifications have been approved by the City of Berkeley, and the making of

additions, alterations, or conditions on this bid form may void the bid. Additional copies are available in

Finance/Purchasing or on our website at: Bid & Proposal Opportunities

b. Bids must be made on this form and letters of transmittal cannot be considered a part of the bid.

c. In order to be considered, bids must conform to the specifications. Deviations from specifications must

be stated and may result in rejection of the bid. Attach additional sheets as necessary.

4. Governmental Regulations:

a. Bid prices shall not be in excess of maximum prices permitted by the Federal or State Government.

b. All orders are subject to ability to obtain and use materials and deliver finished products under Federal

and State regulations and orders. If shipping dates are subject to delays resulting from preference ratings

or priority shipments ordered or requested by the United States Government or by any department,

commissions, or agency thereof, then the Contractor shall not be held liable for such delays.

RFP Revised Jul2023

City of Berkeley

Central Children’s Storytime Room Remodel

Specification No. 24-11639-C (Reissue)

Page 3 of 21

Release Date 4/16/2024

5. Taxes:

A. When offer/bid is for materials and equipment.

The following provisions relating to taxes are applicable when furnishing materials or equipment only:

a. The City of Berkeley is liable for the State Sales Tax and where the County of purchase has adopted the

Uniform Sales Tax Law and a City and/or County Tax is collected by the State, the City of Berkeley will

be liable for this tax also. Do not include this tax in the amount bid. If applicable, it is to be added to the

net amount invoiced by the successful bidder.

b. The City of Berkeley is exempt from the Federal Excise Tax and exemption certificates will be furnished.

In certain instances, the bidder and subcontractor may be liable for Federal Excise Taxes. Bidder must

determine whether Federal Excise Tax is chargeable to him/her and if so the amount of tax should be

included in the amount bid.

c. Any new or additional taxes levied after the adoption of these specifications that are payable by the City

of Berkeley are not to be included in the price bid, but added thereto when invoiced.

B. When offer/bid requires labor to be furnished in addition to materials and equipment.

The following provisions relating to taxes are applicable when Offer/Bid Form and Specifications require

that labor be furnished in addition to materials and equipment, and in such cases, the following provisions

supersede and make void those provisions under paragraph 5a relating to taxes.

a. The City of Berkeley is liable for the State Sales Tax and where the County of purchase has adopted the

Uniform Sales Tax law and a City and/or County Tax is collected by the State, the City of Berkeley will

be liable for this tax also. Include this tax in the amount bid.

b. The City of Berkeley is exempt from the Federal Excise Tax and exemption certificates will be furnished.

In certain instances, the bidder and subcontractor may be liable for Federal Excise Tax. Bidder must

determine whether Federal Excise is chargeable to him/her and if so, the amount of the tax should be

included in the amount bid.

6. Price Protection:

In the event of a decline in market price(s) below the price(s) bid, the City of Berkeley shall automatically receive

the benefit of such decline.

7. Royalties and Patents:

The Contractor shall pay all royalties and patent fees. He/she shall defend all suits and claims for infringements

of any patent rights and shall save the City of Berkeley harmless from loss on account thereof, except that the

City of Berkeley shall be responsible for all such loss when a particular process or the product of a particular

manufacturer or manufacturers is specified. If, however, the Contractor has information that the procedures or

articles specified is an infringement of a patent he/she shall be responsible for any loss unless he/she promptly

gives said information to the City of Berkeley.

RFP Revised Jul2023

City of Berkeley

Central Children’s Storytime Room Remodel

Specification No. 24-11639-C (Reissue)

Page 4 of 21

Release Date 4/16/2024

8. Delivery:

a. Delivery shall be made within the time set forth on the "Offer/Bid Form.”

b. Contractor will not be held liable for failure to make delivery because of strikes, conscription of property,

governmental regulations, acts of God, or any other causes beyond his/her control; provided a written

extension of time is obtained from the City Manager.

9. Payment:

Invoices: Invoices must be fully itemized, and provide sufficient information for approving payment and audit.

Invoices must be accompanied by receipt for services in order for payment to be processed. Email invoices to

Accounts Payable and cc’ Project Manager email @berkeleyca.gov; (List on invoice, Attn: Project Manager

Name/Department) and reference the contract number.

City of Berkeley

Accounts Payable

P.O. Box 700

Berkeley, CA 94710-700

Email: AccountsPayable@berkeleyca.gov

Phone: 510-981-7310

Payments: The City will make payment to the vendor within 30 days of receipt of a correct, approved and

complete invoice.

10. Penalties and Termination of Contract:

a. In the event the Contractor fails or refuses to deliver or provide the supplies, materials, equipment or

services within the time(s) specified herein, fails or refuses to comply with any requirement of the

General Provisions or of the Specifications, the City of Berkeley may serve notice in writing upon

him/her of its intention to purchase said supplies/equipment or obtain said services from another source.

Such notice shall contain the reasons for the City's intention to purchase from another source, and unless

within 10 days after the serving of such notice, Contractor shall make complete delivery and/or comply

with all requirements of the Specifications and General Provisions, said purchase will be made.

b. In the event said purchase is made at a price higher than the contract price, the Contractor shall be liable

to the City for an amount not to exceed the difference between the purchase price and the contract price.

Payment shall be made to the City upon demand, and if any payments are owing to the Contractor by the

City, such payments will be withheld and set off in an amount not to exceed the claim of the City against

the Contractor.

d. In the event any provision of the contract, including the General Provisions and Specifications, is violated,

and the Contractor fails or refuses to comply after 10 days written notice is given by the City, the City shall

have the additional right, without further notice to cancel the contract and/or declare such Contractor to be

an irresponsible bidder, in which case no contract shall be awarded him by the City for a period of at least

three (3) years from the date of violation, and then only after satisfactory evidence that he/she will comply

with City Specification and contract provisions.

RFP Revised Jul2023

City of Berkeley

Central Children’s Storytime Room Remodel

Specification No. 24-11639-C (Reissue)

Page 5 of 21

Release Date 4/16/2024

11. Assignment of Contract:

Neither the City nor the Contractor shall assign the contract without the written consent of the other party; nor

shall the Contractor assign any monies due or to become due to him/her hereunder without the written consent of

the City Council of the City of Berkeley.

12. Conflict in Specifications:

The detailed requirements of the specifications shall supersede any requirement of these General Provisions that

are in conflict therewith.

13. Local Vendor Preference

City of Berkeley applies a local Vendor preference for comparing bid prices (City Council Resolution No.

69,890-N.S.)

A local business is defined as “a business firm with fixed offices or distribution points located within the City of

Berkeley boundaries and listed in the Permits and License Tax paid file, with a Berkeley business street address.”

RFP Revised Jul2023

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Central Children’s Storytime Room Remodel

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