State and Federal Legislative Advocacy Services
| Agency: | City of Del Mar |
|---|---|
| State: | California |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Jan 17, 2024 |
| Due: | Feb 16, 2024 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
2024-01
|
| Bid Title: |
State and Federal Legislative Advocacy Services
|
| Category: | Professional Services |
| Status: | Open |
|
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Attachment Preview
CITY OF DEL MAR, CALIFORNIA
REQUEST FOR QUALIFICATIONS
No. 2024-01
STATE AND FEDERAL LEGISLATIVE ADVOCACY SERVICES
January 17, 2024
I. NOTICE OF REQUEST FOR QUALIFICATIONS (RFQ):
The City of Del Mar (City) is seeking Statements of Qualifications (SOQs) from qualified
consultants to provide state and federal legislative advocacy services. The focus of this
solicitation is to engage the services of an outside consultant to assist the City of Del Mar
in securing state and federal funding that aligns with the City’s strategic goals through
general legislative advocacy.
Responses to this RFQ must be submitted via email by 4:30 PM (PST) on Friday,
February 16, 2024.
Your SOQ should be submitted via email to Emily Torres, Management Analyst, at
etorres@delmar.ca.us.
Questions regarding this RFQ must be submitted by 12:00 PM (PST) on Wednesday,
January 24, 2024, and should be directed via email to Emily Torres, Management Analyst,
at etorres@delmar.ca.us. City responses to questions will be posted on the City’s website
(https://www.delmar.ca.us/Bids.aspx) by 12:00 PM (PST) Wednesday, January 31,
2024.
II. KEY DATES:
Anticipated timeline for RFQ Process:
Action
Issue Notice of RFQ
Questions Due from Respondents
City Responses to Questions Posted
Deadline to Submit Proposals
Interviews with Qualified Consultants
City Council Award of Service Agreement
Anticipated Start Date of Service Agreement
Tentative Timeline/Deadline
Wednesday, January 17, 2024
Wednesday, January 24, 2024 (12:00
PM)
Wednesday, January 31, 2024 (12:00
PM)
Friday, February 16, 2024 (4:30 PM)
Thursday, February 29, 2024
Monday, March 18, 2024 (4:30 PM)
March 19, 2024
City of Del Mar - RFQ 2024-01
State and Federal Legislative Advocacy Services
Page 2
III. INTRODUCTION
Purpose of the Request for Qualifications (RFQ)
The City of Del Mar (City) is located 20 minutes north of downtown San Diego on the
Southern California coast. Approximately 3,922 residents call the 2.2 square mile city
home and many visitors take advantage of the City’s main attractions throughout the year.
The City’s welcoming tourist destinations and comforting hometown feel have benefited
from several grant awards for projects ranging from critical road, water, sewer, and storm
drain repairs, to a beach sand nourishment project and the Riverpath Del Mar Trail. Del
Mar is often competitively disadvantaged for grant funding due to its small size and limited
staff capacity; therefore, it is increasingly important for the City to remain involved and
proactive in potential funding from state, federal, private, and corporate sources through
the assistance of an outside legislative advocacy consultant.
The City has historically contracted and obtained legislative advocacy services through
outside consultants to identify and obtain state and federal funding and to implement the
City’s Council-adopted Legislative Policy Guidelines (Attachment A). Through this RFQ,
the City is soliciting SOQs for consultants who can assess the City’s current funding needs
and priorities and provide general legislative advocacy services while proactively
researching potential funding sources to support current and future projects.
IV. SCOPE OF WORK
Scope of Services Requested
State and Federal Legislative Advocacy Services requested include, but further described
in Exhibit “A” to Attachment B, the following:
• Develop and implement the City’s Legislative Policy Guidelines;
• Build and strengthen relevant relationships with Del Mar’s elected representatives
to advance the City’s goals and priorities;
• Coordinate legislative advocacy trips to meet with legislative delegation in California
and Washington, DC;
• Identify, analyze, and monitor all bill introductions and amendments relevant to the
City’s Legislative Policy Guidelines and asses their potential impact on the City;
• Prepare and submit testimony, position letters and bill language regarding
legislation relevant to the City;
• Identify projects and other funding priorities that may be suitable for the City through
state budget opportunities and federal appropriations;
• Provide as-needed grant writing services;
• Prepare and file all applicable state and federal lobbying disclosure reports; and
• Provide timely progress reports on the status of all legislative activities, such as bill
language, amendments, and legislative committee analyses.
See Exhibit “A” to Attachment B – Scope of Services for a full description of
services and responsibilities required under this solicitation.
City of Del Mar - RFQ 2024-01
State and Federal Legislative Advocacy Services
Page 3
V. STATEMENT OF QUALIFICATIONS/SCOPE OF WORK REQUIREMENTS
To be considered, SOQs and Scopes of Work submitted in response to this RFQ need to
include the following, as listed below. Include subconsultants if proposed.
The preferred method of submittal is electronic delivery in PDF format via email. If you
are unable to submit your proposal electronically, please contact the City staff person
listed above to make alternative arrangements to submit your proposal. Facsimile
submittals will not be accepted.
1. Overview of the Consultant:
Provide an understanding of the work to be performed and why the consultant
believes itself to be the best qualified to perform the services requested. Indicate
the Management Contact (representative authorized to sign an agreement for your
firm) and any other company representative responsible for day‐to-day
management of the Service Agreement. Please provide the name, title, address,
email and phone number for each person listed, and the qualifications and resumes
of the professionals that are anticipated to manage the requested services directly
to the City. Provide the location of principal office that will be responsible for the
implementation of the Service Agreement, and distance from the Del Mar City Hall
located at 1050 Camino del Mar, Del Mar, CA 92014.
2. Qualifications and Experience:
Description of the extent of the consultant’s qualification and experience
providing the services listed in Exhibit “A” to Attachment B – Scope of Services.
Include the number of years the consultant has been in business. Description
of the firm’s experience providing the following services to public sector
municipalities must be included:
• Identification of potential grant opportunities aligned with client’s goals
and priorities;
• Federal/state/local legislative advocacy; and
• As-needed grant writing services.
3. Client References:
Include the following information:
• Full list of all current active clients;
• A minimum of three (3) references from public agencies or similar
government entities for which services like those required by this RFQ
were performed; and
• Recent examples of your success securing grant funding on behalf of
clients.
An emphasis should be placed on projects undertaken within the past three
years and for public agencies located in similar communities in Southern
California.
For each reference listed provide the name of the organization, dates for which
City of Del Mar - RFQ 2024-01
State and Federal Legislative Advocacy Services
Page 4
the service(s) are being provided, type of service(s) being provided and the
name, email, and telephone number of the responsible person within the
reference’s organization. The City reserves the right to contact any or all the
listed references regarding the services performed.
4. Compensation:
Include the consultant’s proposed compensation (e.g., fee schedule or proposed
monthly retainer) and costs for providing the services described in Exhibit “A” to
Attachment B, and compensation for any subconsultants proposed for the services.
Please identify separately the fees for both services included in Exhibit “A”
to Attachment B (Legislative Advocacy Services and As-needed Grant-
writing Services) – not one combined fee for both services.
5. Acceptance of or Requested Changes to the City’s Standard Service Agreement:
Respondents must acknowledge review of the City’s standard Professional
Services Agreement included as Attachment B, and either expressly state their
acceptance of the terms of the agreement or include requested changes to the
agreement as part of their submittal. Requested changes submitted after the close
of the RFQ solicitation period will not be considered.
VI. EVALUATION AND AWARD
City staff will evaluate all SOQs submitted and will develop a short list of consultants to be
considered based on their ability to best meet the City’s needs. Each proposal will be
evaluated based on submitted SOQs that include, Overview of the Consultant,
Qualifications and Experience, Client References, and Compensation. During the
evaluation period, the City may or may not interview some or all of the short-listed
consultants. The interview may consist of a short presentation by the consultant, after
which the committee may ask questions related to the consultant’s SOQ and qualifications.
The selected consultant will be moved forward to be recommended for a Service
Agreement to the City of Del Mar City Council. Following City Council recommendation,
the City of Del Mar will enter into a Service Agreement with chosen consultant or exercise
the right to reject all SOQs.
VII. MISCELLANEOUS
Reserved Rights by the City
The rights reserved by the City include, but are not limited to, the following:
• The City reserves the right to select, and subsequently recommend for award the
consultant that best meets the needs of the City.
• The City reserves the right to require further documentation or information prior to
entering into an agreement for services.
• The City reserves the right to require the selected consultant(s) including
subconsultants to register for a City of Del Mar Business License and always
City of Del Mar - RFQ 2024-01
State and Federal Legislative Advocacy Services
Page 5
maintain an active status during the duration of the Service Agreement.
(www.delmar.ca.us/542/Business-License-Application-Form)
• The City reserves the right to reject any or all submittals. The City further reserves
the right to waive technicality and formalities in submittals, as well as to accept in
whole or part such submittals where it is deemed in the best interest of the City.
Incurred Costs
The City of Del Mar is not liable for any costs incurred by the respondent in the
preparation and/or presentation of their submittal.
Public Record
All correspondence with the City, including responses to this RFQ, will become the
property of the City and will become public records under the California Public Records
Act.
VIII. ATTACHMENTS
1. Attachment A – City of Del Mar Legislative Policy Guidelines
2. Attachment B – City of Del Mar Professional Services Agreement
3. Exhibit “A” to Attachment B – Scope of Services
4. Exhibit “B” to Attachment B – Fee Schedule
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For more information, please visit the Publication URL Web page.
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