City of Elk Grove Library Public Art Project

Agency:	City of Elk Grove
State:	California
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Posted:	Apr 9, 2024
Due:	Apr 18, 2024
Publication URL:	To access bid details, please log in.

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Request for Qualifications (RFQ)

Budget: $140,000

Public Art RFQ Response

City Clerk’s Office

City of Elk Grove

8401 Laguna Palms Way

Elk Grove, CA 95758

Statement of Qualifications Deadline:

Thursday, April 18, 2024, 4:00 p.m.

RFQ City of Elk Grove

City of Elk Grove

CALL TO ARTISTS

Request for Qualifications (RFQ)

Deadline: Thursday, April 18, 2024, 4:00 p.m.

Request for Qualifications (RFQ)

The City of Elk Grove invites artists and artist teams residing in the United States to submit

statement of qualifications for the Library Public Art Project in the City of Elk Grove. The

artwork opportunity is for a pedestrian-scale sculpture or sculpture installation integrated

into a plaza at the front of the building. The artwork will serve as a beacon and identifying

marker for the Library.

The total budget of $140,000 includes all costs to design, fabricate, and install the artwork

What is included in the RFQ

The RFQ includes the following:

• Plans and descriptions of the project site

• Artist eligibility and evaluation criteria

• Artist selection timeline

• Application

Project Description

The community has outgrown the current location of one of two city libraries. Plans are

underway to relocate the Elk Grove Library from its current location near Old Town Elk

Grove to a new site in late 2025. The new site at 9260 Elk Grove Boulevard is in the

former Rite Aid pharmacy. It will provide thousands of feet of extra space and flexibility

to better meet the changing needs of the community.

There have been many chapters in the story of the Elk Grove Library. The history of the

library reaches back to the early 1900s when Elk Grove residents, led by Harriet Eddy,

worked with the State Librarian to establish the very first county branch library in

California. The original facility, located at 9125 Elk Grove Boulevard, was crucial in

allowing Elk Grove High School to attain the accreditation needed for graduates to

directly enter college.

RFQ City of Elk Grove

For more information about the Library, please visit the project website at:

https://www.elkgrovecity.org/strategic-planning-and-innovation/elk-grove-library-

relocation

Project Goals

• Engage library visitors

• Mark the entrance to the library and reflect the intended use of the site

• Be accessible to people of all ages

• Consider the Library goal which is, “to inspire our communities to discover, learn

and grow.”

Artwork Opportunity

The artwork opportunity is for a sculpture, multiple sculptures, or sculptural installation

at the northeast corner of the building. The site is a focal point for the new library that is

easily seen by vehicular traffic on Elk Grove Blvd. and Waterman Road.

The artwork must be created for the existing circular area which is 17 feet in diameter

and will be surrounded by a plaza with seating, creating a place to meet, wait for a ride,

or read a book.

Artwork

Location

RFQ City of Elk Grove

Above: Artwork Location Detail

APPLICATION INFORMATION

Artist Eligibility: The selected artist/artist team must live in the United States, be 18

years of age or older, and be available to begin work immediately and complete the

project by September 2025.

Evaluation Criteria: Criteria for selection of artist/artist teams include but are not limited

to the following:

• Artistic Merit: Demonstrated successful creative, innovative, and effective

approach in comparable projects and proven mastery or skill in at least one artistic

medium.

• Relevant skills and experience that reflect the applicant’s ability to carry out the

commission, keep the project within budget, and to complete and install the work

on schedule. Knowledge of and ability to work with durable materials that are

appropriate for long‐term exposure in a public environment and that require

minimal care and long‐term maintenance. An ability to work collaboratively with

other design professionals, stakeholders, and staff.

• Project Goals: Ability to create an artwork that meets the goals of the project.

• Artwork is appropriate to the site: Ability to create an artwork that is appropriate

in scale, media, and design for the site.

SELECTION PROCESS: Qualifications will be evaluated by a Review Committee

comprised of two (2) members of the City’s Arts Commission, the project Architect (or

representative), representative from the Sacramento Public Library, and up to (3) arts

professionals. Based on artist/artist team qualifications, the Review Committee will select

finalists for the project to prepare proposals. These recommendations will be reviewed

by the Elk Grove Arts Commission for feedback prior to issuing Service Purchase Orders

RFQ City of Elk Grove

to the selected finalists.

Selected finalists will be invited to visit the project site and meet with the Design Team so

that they can better understand the scope of the projects. The Service Purchase Orders

will pay the artists/artist teams to prepare a project proposal for the artwork.

The Review Committee will review proposals and make recommendations to the Elk

Grove Arts Commission. The Elk Grove Arts Commission will review the Review

Committee’s recommendations and make recommendations to City Council. The

recommended proposal will then be approved by the Elk Grove City Council.

Step one: Request for Qualifications (RFQ) noticed.

Step two: The Review Committee will select finalists based on the quality of the

artist/artist teams past work and statement of qualifications.

Step three: The Review Committee’s recommendations will be sent to the Elk Grove

Arts Commission for review and approval.

Step four: Selected finalists will be invited to tour the site, meet with the project design

team to understand the scope of the projects, and issue a Service Purchase

Order to prepare a formal project proposal.

Step five: The Review Committee will review the proposals and make

recommendations to the Art Commission.

Step six:

The Arts Commission will review the Committee’s artist proposal

recommendations and make recommendations to the Elk Grove City

Council.

Step seven: Elk Grove City Council approves or disapproves contract for construction of

the artwork.

TIMELINE

Statement of Qualifications due:

Review Committee Selects Artists:

Proposals Due:

Proposal Review by Committee:

Elk Grove Art Commission Review:

City Council Review:

April 18, 2024, 4:00 p.m.

May 2024

July 2024

July/August 2024

August 2024

APPLICATION: The application is on page 8. Please complete the application and mail,

submit electronically, or hand deliver to the address listed on the application by the

deadline of Thursday, April 18, 2024, by 4:00 pm.

LATE SUBMISSIONS: Submissions arriving after the specified date and time shall not

RFQ City of Elk Grove

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

City of Elk Grove Library Public Art Project

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