Bicycle and Pedestrian Geographic Information Systems Consultant Services
| Agency: | City of Gilroy |
|---|---|
| State: | California |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Dec 13, 2023 |
| Due: | Jan 19, 2024 |
| Solicitation No: | 23-RFP-AD-489 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
23-RFP-AD-489
|
| Bid Title: |
Bicycle and Pedestrian Geographic Information Systems Consultant Services
|
| Category: | Request for Proposals |
| Status: | Open |
|
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Attachment Preview
City of Gilroy
Administration Department
Request for Proposals
Bicycle and Pedestrian Geographic
Information Systems Consultant
Services
No. 23-RFP-AD-489
ATTN:
BRYCE ATKINS
CITY OF GILROY
7351 ROSANNA STREET
GILROY, C A 95020-6197
Proposals Due by: 4:00 pm Pacific Time,
Friday, January 19, 2024
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Request for Proposal
No. 23-RFP-AD-489
Notice is hereby given that the Purchasing Coordinator of the City of Gilroy at 7351 Rosanna Street,
Gilroy, CA 95020-6197 will receive proposal submittals via e-mail. The City of Gilroy is soliciting
proposals from firms to map the City’s bicycle and pedestrian networks, prepare GIS layers of the same,
and integrate the data with GPS navigation services, as described in the attached Request for Proposals
(RFP). Submittals will be accepted up until 4:00 PM, PST, Friday, January 19, 2024, via e-mail to the
addresses specified in this RFP. Proposals received after that time and date will not be considered. The
City of Gilroy accepts no responsibility if delivery is made to another e-mail address other than the one
specified within this RFP. An evaluation team will review submitted proposals and select the best
qualified firm based on the evaluation criteria and selection process outlined in the RFP. The selected
Consultant will then be recommended to the City Council for awarding of an agreement to conduct the
work.
A free electronic copy of the RFP can be obtained by going to the City of Gilroy website, and selecting
bid opportunities located under the Business and Development Services Tab, or directly by going to the
following link: http://www.cityofgilroy.org/Bids.aspx).
Respectfully Requested,
Carina Baksa
Purchasing Coordinator
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RFP No. 23-RFP-AD-489
Request for Proposals for Bicycle and Pedestrian Geographic Information Systems
Consultants
Table of Contents
Request for Proposal..........................................................................................................................2
Introduction and Project Description ..................................................................................................4
Issuing Office .....................................................................................................................................4
Anticipated RFP Schedule...................................................................................................................5
Submission Date and Location............................................................................................................5
Protests .............................................................................................................................................6
Rejection of Proposals........................................................................................................................6
Partial Funding or Award....................................................................................................................6
Modification / Withdrawal.................................................................................................................6
Cancellation ....................................................................................................................................... 6
Duration of Proposals ........................................................................................................................6
Public Record.....................................................................................................................................6
Incurring Costs ...................................................................................................................................6
Selection Process ...............................................................................................................................6
Eligible Consultants............................................................................................................................7
Scope of Work and Deliverable Requirements ....................................................................................7
Proposal Contents............................................................................................................................12
Proposal Evaluation Criteria and Scoring...........................................................................................14
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Introduction and Project Description
The City of Gilroy (City) is seeking proposals from qualified firms (Consultants) to map with detailed and
precise global positioning systems (GPS) and electronically record key information about the City’s
bicycle and pedestrian networks into one or more geographic information system (GIS) layers within the
GIS system and shapefiles maintained by the City of Gilroy.
The City of Gilroy is a charter city located in southern Santa Clara County with a population of
approximately 60,000. The City is a council-administrator form of government with the mayor elected at
large for a four-year term and six City Councilmembers who are elected at large for four-year terms.
Development activity in the original Gilroy town site dates back to the early 1800s, with the City formally
incorporating in 1870. Since then, the City experienced several annexations and growth periods
throughout the 20th and 21st centuries.
Information regarding the City and its organization, such as governmental structure, services provided,
the Current Operating and Capital Budgets, Annual Financial Reports, and the most recent
Comprehensive Fee Schedule, is available on the City website at www.cityofgilroy.org
The Administration Department oversees the work conducted in other City departments and
coordinates projects and programs that span across departments. In the case of this project, the work
and results are benefits to the public that cross multiple City departments and divisions, including Public
Works, Recreation, the Parks and Recreation Commission, and Information Technology, as well as
potentially outside partner organizations including the Gilroy Unified School District, the South Santa
Clara County Active Transportation planning team, and Santa Clara Valley Transportation Authority
(VTA), among others.
The project deliverables generally include GIS layers for bicycle and pedestrian networks (including their
facilities); establishing website-based maps for each network; and creating interfaces to allow mapping
software and GPS navigation applications – such as Apple Maps, Google Maps, and other GPS-based and
other navigation programs – to include the bicycle network and the pedestrian network in determining
directions and paths available for navigation, with a special inclusion of identified safe routes to school
paths of travel.
The City is currently seeking proposals from qualified firms with experience in conducting the work as
described above, and more fully detailed in the proposed scope of work as provided later in this request
for proposals.
Issuing Office
The City Administrator’s Office is the Issuing Office for this Request for Proposal (RFP) and the point of
contact for all process and contract questions as well as protests.
Issuing Office
City Administrator’s Office
Bryce Atkins, Assistant to the City Administrator
7351 Rosanna Street
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Gilroy, CA 95020
bryce.atkins@cityofgilroy.org
Anticipated RFP Schedule
The Administration Department anticipates the following general timeline for this RFP
and the schedule may change as necessary.
Issuance of RFP documents
December 13, 2023
Deadline for RFP questions and comments
5:00 p.m., PST, January 3, 2024
Response to questions available on website
5:00 p.m., PST, January 8, 2024
Deadline for proposal submission
4:00 p.m., PST, January 19, 2024
Review of submissions (estimated completion)
Friday, January 26, 2024
Finalist interviews/presentations (if needed)
Thursday, February 1, 2024
Issue the Notice of Intent to Award
Monday, February 5, 2024
Date Consultant is to sign contract and provide all required
attachments
Tuesday, February 12, 2024
Council award of contract at regular City Council meeting
Monday, February 26, 2024
Submission Date and Location
Each responding Consultant must provide one electronic copy of their proposal in PDF format to
bryce.atkins@cityofgilroy.org, with a copy to carina.baksa@cityofgilroy.org. The e-mail shall be entitled
“Bike Ped GIS Proposal”. The proposals must be received by the City issuing office via e-mail by the
Deadline for Proposal Submission, as defined above.
Solicitation Documents and Changes (Addenda)
All solicitation documents may be viewed or printed online from the City’s website at
https://www.cityofgilroy.org/Bids.aspx or may be viewed onsite at the Issuing Office at the address
listed above.
Proposals received from other sources will not be considered valid documents. Please contact the
Issuing Office listed above with any problems viewing solicitation documents.
All questions regarding this solicitation shall be submitted in writing via e-mail. The questions will be
researched and the answers will be communicated to all known interested Consultants and posted on
the City’s website after the deadline for receipt of questions.
Prospective Consultants shall not contact City officers or employees with questions or suggestions
regarding this solicitation except through the primary contact person listed above. Any unauthorized
contact may be considered undue pressure and cause for disqualification of the Consultant.
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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
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