RFP- Civil Engineering and Traffic Engineering Services for Wilson Ave Multi-Modal Improvements Project

Agency:	City of Glendale
State:	California
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction R - Professional, Administrative and Management Support Services Y - Construction of Structures and Facilities
Posted:	Dec 11, 2023
Due:	Jan 19, 2024
Solicitation No:	2023-011
Publication URL:	To access bid details, please log in.

Department: Public Works
Category: RFP
RFP Number: 2023-011
Start Date: 12/11/2023
Close Date: 01/19/2024 4:00 PM

Please click here to view the RFP

Please click here to access the Wastewater Master Plan (Updated August 26, 2020).

Please click here to access the Safe Routes to School Maps (Updated September 12, 2018).

Please click here to access the Green Street Manual (Updated April 2015).

Please click here to access the Bicycle Transportation Plan (Updated September 2012).

Please click here to access the Glendale Citywide Pedestrian Plan (Updated February 2021).

Please click here to access the Pavement Management Program (Updated January 2021).

Deadline to Submit Proposals:
January 19, 2024 by 4:00 P.M.

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CITY OF GLENDALE

DEPARTMENT OF PUBLIC WORKS

RFP #PWA 2023 - 011

REQUEST FOR PROPOSALS for

CITY OF GLENDALE

DEPARTMENT OF PUBLIC WORKS

CIVIL ENGINEERING AND TRAFFIC

ENGINEERING DESIGN SERVICES FOR

WILSON AVENUE MULTI-MODAL

IMPROVEMENTS PROJECT

Issued: December 11, 2023

Deadline to Submit Proposals:

January 19, 2024 by 4:00 P.M.

Department of Public Works

Administration Division

633 E. Broadway, Room 209

Glendale, CA 91206-4388

Telephone: (818) 548-3900

Facsimile: (818) 546-2207

RFP No. PWA 2023-011

Page Intentionally Left Blank

RFP No. PWA 2023-011

Table of Contents

TABLE OF CONTENTS.................................................................................................. 3

I. INTRODUCTION....................................................................................................... 5

A. SERVICES REQUESTED .......................................................................................... 5

B. DEFINITIONS.......................................................................................................... 5

C. TERM OF SERVICES AND CONTRACT........................................................................ 6

D. INSURANCE REQUIREMENTS ................................................................................... 6

E. PROPOSER’S INDEMNIFICATION OF THE CITY ............................................................ 7

F. ABOUT THE CITY OF GLENDALE............................................................................... 7

II. RFP PROCESS......................................................................................................... 9

A. SCHEDULE OF EVENTS ........................................................................................... 9

B. RFP DISTRIBUTION ................................................................................................ 9

C. PROPOSAL DEADLINE AND PROPOSAL SUBMISSION .................................................. 9

D. INTERIM INQUIRIES AND RESPONSES; INTERPRETATION OR CORRECTION OF RFP..... 10

E. ADDENDA ............................................................................................................ 10

III. GENERAL REQUIREMENTS AND INSTRUCTIONS ......................................... 12

A. EXAMINATION OF DOCUMENTS .............................................................................. 12

B. PROPOSER’S REPRESENTATIONS IN THE RESPONSE............................................... 12

C. WITHDRAWALS, CANCELLATION, OR MODIFICATION OF A PROPOSAL ........................ 12

D. PROPOSAL PREPARATION EXPENSES .................................................................... 13

IV. PROPOSAL CONTENT AND FORMAT .............................................................. 14

A. USING THE ATTACHED PROPOSAL FORMS ............................................................. 14

B. MANDATORY QUALIFICATIONS............................................................................... 14

C. EXPERIENCE ....................................................................................................... 14

D. TOOLS FOR MEASUREMENT AND TRACKABLE RESULTS ........................................... 15

E. BEST VALUE........................................................................................................ 15

F. IDENTIFYING PROPRIETARY INFORMATION; PUBLIC RECORDS ACT ........................... 15

G. PROPOSAL RETENTION ........................................................................................ 15

H. PROPOSAL SIGNATURE(S) .................................................................................... 15

I. REFERENCE MATERIALS TO BE REVIEWED BY PROPOSERS...................................... 16

V. METHOD OF SELECTION ..................................................................................... 17

A. BASIS FOR AWARD AND EVALUATION CRITERIA ...................................................... 17

B. SELECTING A PROPOSER...................................................................................... 18

C. CITY’S RESERVATION OF RIGHTS .......................................................................... 18

VI. AWARD OF CONTRACT .................................................................................... 20

VII. LETTER OF OBJECTION; PROCEDURES ........................................................ 22

VIII. EXHIBIT LIST ...................................................................................................... 23

EXHIBIT 1 – GENERAL SCOPE OF SERVICES ........................................................ 24

EXHIBIT 2 – PROJECT SPECIFIC SCOPE OF WORK (PS-SOW)........................... 34

EXHIBIT 3 – PROJECT LOCATION MAP.................................................................. 38

EXHIBIT 4 – CONSULTANT’S PROJECT SCHEDULE SAMPLE ............................. 40

RFP No. PWA 2023-011

EXHIBIT 5 – FEE SCHEDULE SAMPLE ................................................................... 42

EXHIBIT 6 – FEE MATRIX SAMPLE ......................................................................... 43

EXHIBIT 7 – PROJECT MANAGEMENT GUIDELINE CHECKLIST.......................... 44

EXHIBIT 8 – INSURANCE REQUIREMENTS ........................................................... 51

EXHIBIT 9 – SAMPLE CONTRACT ........................................................................... 59

EXHIBIT 10 – PROPOSAL FORMS........................................................................... 80

RFP No. PWA 2023-011

I. Introduction

A. Services Requested

The City contains 365 miles of streets and alleys. Approximately 338 miles are asphalt

concrete and the remaining are Portland cement concrete. At an average replacement

cost of $1.25M per mile, the City of Glendale has approximately $457M invested in its

paved roadway network.

The City is soliciting written proposals from experienced Professional Engineering firms

to prepare project plans specifications and estimate for Various Major Capital

Improvement Projects Citywide.

The Consultant shall comply with the General and Detailed scope of services which are

noted in EXHIBIT 1 thru 3.

The award of contract by the City will be dependent upon the qualifications, experience,

understanding of requested scope of work, and cost submitted by the consultants and

may be contingent upon the approval of the City Council.

The Consultant will perform the Services according to:

 The Scope of Services, project location maps, and Project Management

Guideline Checklist, attached as EXHIBITS 1-3, and 7 of this RFP;

 The instructions and requirements in this RFP; and

 The proposed Contract.

The City requires a well-managed and financially sound individual or firm with

demonstrated skills and technical ability— and high levels of customer service and

satisfaction— to perform the Services and fulfill the requirements outlined in this RFP.

A potential Proposer should read this document in its entirety before preparing and

submitting a Proposal.

B. Definitions

In this RFP, the following words and phrases have the meaning ascribed to them below:

 Agreement / Contract The entire and integrated written agreement between the

City and the Consultant that takes the place of prior

negotiations, representations, or agreements, either

written or oral.

 City

The City of Glendale. Depending on the context in which

it is used, the term City also may refer to:

 The geographic area known as the City of

Glendale; or

 A person whom the City of Glendale employs or

uses and who is authorized to represent the City

of Glendale in matters concerning the Project.

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RFP- Civil Engineering and Traffic Engineering Services for Wilson Ave Multi-Modal Improvements Project

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