RFP- Consultant Services to Provide Glendale Recycling Center Storm Water Management Services

Agency:	City of Glendale
State:	California
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Posted:	Dec 11, 2023
Due:	Jan 18, 2024
Solicitation No:	2023-016
Publication URL:	To access bid details, please log in.

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CITY OF GLENDALE

DEPARTMENT OF PUBLIC WORKS

RFP#2023-016 PWA 2023

REQUEST FOR PROPOSALS for

CONSULTANT SERVICES TO PROVIDE

GLENDALE RECYCLING CENTER

STORM WATER MANAGEMENT

SERVICES

Issued: December 6, 2023

Deadline to Submit Proposals:

January 18, 2024, by 4:00 P.M.

Department of Public Works

633 E. Broadway, Room 209

Glendale, CA 91206-4388

Telephone: (818) 548-3900

TABLE OF CONTENTS

I. Introduction...................................................................................................................... Page 1-4

A. Services Requested ................................................................................................... Page 1

B. Definitions ................................................................................................................... Page 1-2

C. Term of Services and Contract .................................................................................. Page 2

D. Mandatory Qualifications .......................................................................................... Page 2-3

E. Insurance ................................................................................................................... Page 2-3

F. Proposer’s Indemnification of the City ....................................................................... Page 3

G. About the City of Glendale ......................................................................................... Page 3-4

II. RFP Process .................................................................................................................... Page 5-7

A. Schedule of Events..................................................................................................... Page 5

B. RFP Distribution.......................................................................................................... Page 5

C. Non-Mandatory Pre-Proposal Meeting...................................................................... Page 5

D. Proposal Deadline and Proposal Submission ........................................................... Page 6

E. Interim Inquiries and Responses; Interpretation or Correction of RFP .................... Page 6

F. Addenda...................................................................................................................... Page 7

III. General Requirements and Instructions...................................................................... Page 8-9

A. Examination of Documents ........................................................................................ Page 8

B. Proposer’s Representations in the Response........................................................... Page 8

C. Withdrawal, Cancellation, or Modification of a Proposal .......................................... Page 8-9

D. Proposal Preparation Expenses ................................................................................ Page 9

IV. Proposal Content and Format ....................................................................................... Page 10-13

A. Using the Attached Proposal Forms.......................................................................... Page 10

B. Identifying Proprietary Information; Public Records Act ........................................... Page 10

C. Signature(s) ................................................................................................................ Page 10-11

D. Proposal Retention..................................................................................................... Page 11

E. Proposal Format

Page 11-13

V. Method of Selection ........................................................................................................ Page 14-16

A. Basis for Award and Evaluation Criteria.................................................................... Page 14

B. Selecting a Proposer .................................................................................................. Page 15

C. City’s Reservation of Rights....................................................................................... Page 15-16

VI. Award of Contract ........................................................................................................... Page 17

VII. Letter of Objection; Procedures.................................................................................... Page 18

EXHIBIT 1 ― General Scope of Services ................................................................. Page 19-20

EXHIBIT 2 ― Insurance Requirements..................................................................... Page 21-25

EXHIBIT 3 ― Proposed Agreement .......................................................................... Page 26-45

VIII. Proposal Forms

PF: I- Proposer’s General Information Form

PF: II-Reference Form

PF: III-Public Records Exempt Information Form

PF: IV- Disclosure – Campaign Finance Ordinance

PF: V-Insurance Requirements Declaration

PF: VI-Table of Exceptions

PF: VII-Schedule of Fees/Cost Proposal

Page 46-56

Page 46-47

Page 48

Page 49

Page 50-51

Page 52-53

Page 54

Page 55-56

I. Introduction

A. Services Requested

Under this Request for Proposals (“RFP”), the City of Glendale (“City”) on behalf of its Public

Works Department is soliciting Proposals from a suitably qualified consultant (“Consultant”) to

provide storm water services for the Glendale Recycling Center’s General Permit for Discharges

of Storm Water Associated with Industrial Activities (IGP), including preparing Storm Water

Pollution Prevention Plans (SWPPPs), evaluating facility sampling results versus Numeric Action

Levels (NALs) and Numeric Effluent Limits (NELs), and having a Qualified Industrial Storm

Water Practitioner (QISP) to improve compliance with the Industrial general permit by completing

Level 1 and Level 2 stormwater evaluations and developing Best Management Practices (BMPs)

to eliminate or reduce the impact of exceeding NALs as required by the California Stormwater

Industrial General Permit (IGP).

The Consultant will perform the Services according to:

 The General Scope of Services, which are attached as Exhibit 1 to this RFP;

 The instructions and requirements in this RFP; and

 The proposed Contract.

The City requires a well-managed and financially sound individual or firm with demonstrated

skills and technical ability — and high levels of customer service and satisfaction — to perform

the Services and fulfill the requirements outlined in this RFP.

A potential Proposer should read this document in its entirety before preparing and

submitting a Proposal.

B. Definitions

In this RFP, the following words and phrases have the meaning ascribed to them below:

 Agreement / Contract

 City

 City Project Manager

 Consultant

The entire and integrated written agreement between the

City and the Consultant that takes the place of prior

negotiations, representations, or agreements, either

written or oral.

The City of Glendale. Depending on the context in which

it is used, the term City also may refer to:

 The geographic area known as the City of Glendale; or

 A person whom the City of Glendale employs or uses

and who is authorized to represent the City of Glendale

in matters concerning the Project.

The City’s designated representative for all issues

related to the Project.

The selected Proposer(s) to whom the City has awarded

a Contract for the Project.

 Project

 Proposal

 Proposer

 RFP

 Services

 SubConsultant

The entire Services described in this RFP. Services may

constitute the whole or a part of the Project.

The documents and other items that a Proposer submits

in response to this RFP.

The person, entity, or organization that submits a

Proposal in response to this RFP.

This Request for Proposals and all of its attachments,

including documents and other items from the City and

relevant third parties.

The work, labor, tasks, operations, activities, materials,

supplies, equipment, deliverables, duties, and obligations:

 Described in this RFP; and

 Required by, and reasonably inferable from, the

Contract— whether completed or partially completed.

A consultant, supplier, vendor, person, entity, or

organization whom Consultant hires, employs, or uses

on Consultant’s behalf to provide, perform, or fulfill a

portion of the Services.

C. Term of Services and Contract

The Services described in this RFP and in the proposed Contract are to be completed by April

30, 2026. The City has the option to renew the Consultant’s Contract one time, for a period of

one year (“renewal term”). Exercise of the renewal option is at the sole discretion of the Director

of Public Works and requires the Director’s written approval. Exercise of the renewal option

may also be subject to written approval by the City Manager and/or City Council.

D. Mandatory Qualifications

To be eligible to perform the Services, the Proposal must provide satisfactory evidence that:

a. The Proposer satisfactorily completed at least three (3) public contracts in California;

each comparable in scope and scale to this Project, within five (5) years before the Proposal

Deadline and with a dollar value equal to or in excess of the Proposal submitted for this Project.

b. The Proposer has no conflicts of interest, including any direct or indirect financial

interest with City officers, agents, employees, representatives, or elected officials.

E. Insurance

At its expense, the successful Proposer must obtain and maintain insurance, while the Contract

is in effect, that fully meets the requirements of — and contains provisions entirely consistent

with — all of the City’s “Insurance Requirements,” which are noted in Exhibit 2 (“Insurance

Requirements”). Evidence of the insurance coverages will need to be in place before a

Consultant starts performing the Services. A Proposer must be prepared to meet all City

insurance requirements (at no cost to the City) if the Proposer is awarded a Contract. The City

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

RFP- Consultant Services to Provide Glendale Recycling Center Storm Water Management Services

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