RFP- Storm Drain Master Plan

Agency:	City of Glendale
State:	California
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction R - Professional, Administrative and Management Support Services Z - Maintenance, Repair or Alteration of Real Property
Posted:	Dec 16, 2023
Due:	Jan 26, 2024
Solicitation No:	2023-013
Publication URL:	To access bid details, please log in.

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RFP No. 2023-013

CITY OF GLENDALE

PUBLIC WORKS DEPARTMENT

RFP # 2023-013

REQUEST FOR PROPOSALS for

STORM DRAIN MASTER PLAN

Issued: December 11, 2023

Deadline to Submit Proposals:

January 26, 2024, by 4:00 P.M.

Department of Public Works

Administration Division

633 E. Broadway, Room 209

Glendale, CA 91206-4388

Telephone: (818) 548-3900 Facsimile: (818) 546-2207

RFP No. 2023-013

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RFP No. 2023-013

Table of Contents

I. Introduction ........................................................................................ Pages 5-8

A. Services Requested ........................................................................ Page 5

B. Definitions ....................................................................................... Page 5

C. Term of Services and Contract ....................................................... Page 6

D. Insurance Requirements ................................................................ Page 6

E. Proposer’s Indemnification of the City............................................. Page 7

F. About the City of Glendale .............................................................. Page 7

II. RFP Process ....................................................................................... Pages 8-9

A. Schedule of Events ......................................................................... Page 8

B. RFP Distribution .............................................................................. Page 8

C. Proposal Deadline and Proposal Submission ................................. Page 8

D. Interim Inquiries and Responses; Interpretation or Corrections ...... Page 9

E. Addenda ......................................................................................... Page 9

III. General Requirements and Instructions .......................................... Pages 10-11

A. Examination of Documents ............................................................. Page 10

B. Proposer’s Representations in Response ....................................... Page 10

C. Withdrawals, Cancellation, or Modification of a Proposal ............... Page 10

D. Proposal Preparation Expenses...................................................... Page 11

IV. Proposal Content and Format ........................................................... Pages 12-14

A. Using the Attached Proposal Forms .............................................. Page 12

B. Mandatory Qualifications……………………………………………….. Page 12

C. Proposed Implementation and Workflow……………………………... Page 13

D. Experience……………………………………………………………….. Page 13

E. Tools for Measurement and Trackable Results……………………… Page 13

F. Cost and Budget Control……………………………………………….. Page 13

G. Identifying Proprietary Information; Public Records Act…………….. Page 13

H. Proposal Retention……………………………………………………… Page 14

I. Proposal Signature(s)…………………………………………………... Page 14

V. Method of Selection ........................................................................... Pages 15-16

A. Basis for Award and Evaluation Criteria……………………………… Page 15

B. Selecting a Proposer……………………………………………………. Page 15

C. City’s Reservation of Rights……………………………………………. Page 16

VI. Award of Contract ............................................................................. Pages 17-18

VII. Letter of Objection; Procedures........................................................ Page 19

VIII. References …………………………………………………………………. Page 20

ARC GIS Compatible Shape Files

IX. Exhibit List …………………………………………………………………. Page 21-81

Exhibit 1 - Scope of Services…………………………………………….... Page 22

Exhibit 2 - Insurance Requirements ……………………………………… Page 25

Exhibit 3 - Project Schedule Sample ……………………………………… Page 31

Exhibit 4 - Sample Contract………………………………………………… Page 32

Exhibit 5 - Proposal Forms Package………………………………………. Page 52-79

A. Proposal Form……………………………………………….. Page 52

B. Experience Form - Minimum Qualification………………... Page 57

RFP No. 2023-013

C. Proposer’s Qualification Statement……………………….. Page 58

D. Insurance Requirements Declaration……………………... Page 72

E. Campaign Finance Ordinance Disclosure Form…………. Page 73

F. Public Records Exempt Information………………………. Page 75

G. Additional Information………………………………………. Page 76

H. Attachments………………………………………………….. Page 77

I. Proposal Forms Checklist

Page 78

Exhibit 6 - Fee Schedule Sample…………………………………………... Page 80

Exhibit 7 - Fee Matrix Sample………………………………………………. Page 81

RFP No. 2023-013

I. Introduction

A. Services Requested

The City of Glendale Public Works Department (PWD) currently maintains storm water

system information, which is primarily composed of approximately 5,500 pipes and

4,350 catch basins, in an Enterprise Geodatabase using Geographic Information

System (GIS) and Microsoft SQL Server.

The City is soliciting written proposals from experienced Professional Engineering firms

to develop a Storm Water Master Plan, update the GIS databases, develop a cleaning

and inspection plan, and develop a stormwater infrastructure capital improvement and

financial plan.

The award of contract by the City will be dependent upon the qualifications, experience,

understanding of requested scope of work, and cost submitted by the consultants and

may be contingent upon the approval of the City Council.

The Consultant will perform the Services according to:

• The Scope of Services, attached as EXHIBIT 1 to this RFP.

• The instructions and requirements in this RFP; and

• The proposed Contract.

The City requires a well-managed and financially sound individual or firm with

demonstrated skills and technical ability— and high levels of customer service and

satisfaction— to perform the Services and fulfill the requirements outlined in this RFP.

A potential Proposer should read this document in its entirety before preparing and

submitting a Proposal.

B. Definitions

In this RFP, the following words and phrases have the meaning ascribed to them below:

• Agreement / Contract The entire and integrated written agreement between the

City and the Consultant that takes the place of prior

negotiations, representations, or agreements, either

written or oral.

• City

The City of Glendale. Depending on the context in which

it is used, the term City also may refer to:

▪ The geographic area known as the City of

Glendale; or

▪ A person whom the City of Glendale employs or

uses and who is authorized to represent the City

of Glendale in matters concerning the Project.

• City Project Manager The City’s designated representative for all issues related

to the Project.

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RFP- Storm Drain Master Plan

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