Verdugo Wash Master Plan Addendum 1

Agency:	City of Glendale
State:	California
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction R - Professional, Administrative and Management Support Services
Posted:	Jan 12, 2024
Due:	Apr 15, 2024
Publication URL:	To access bid details, please log in.

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January 11, 2024

ADDENDUM NO. 1

Request for Proposals

Verdugo Wash Master Plan

NOTICE TO ALL PROPOSERS

Notice is hereby given to all potential Proposers that this is an addendum to the Request for

Proposal for Verdugo Wash Master Plan, issued on November 14, 2023, and in response to

the questions and requests for clarifications received by December 15, 2023, as identified in

the RFP. This Addendum is attached to and made part of the above-entitled RFP from the City

of Glendale.

Instructions:

• Each Proposer shall acknowledge receipt of this addendum on Form J (Addenda

Acknowledgement) in their submitted Proposal.

CHANGES TO RFP SPECIFICATIONS

No substantive changes to the RFP specifications.

General clarifications, amplifications and corrections to the RFP include the following:

Updates of page numbering.

Correction of title and address information for the City’s Project Manager.

Elimination of page references in the body of the RFP when an Exhibit or Form has been

called out.

Revision of “Contract” title to “Professional Services Agreement”.

Uniformity of capitalization of Exhibits, Forms, Pages, City, Wash, Consultant, etc.

Specific clarifications and corrections include:

1. RFP Title Page

Update of the submission deadline from January 25, 2024 to April 15, 2024.

2. RFP, Page 1, Table of Contents

The outline of Table of Contents for Section III. General Requirements and Instructions

has been updated for Item C (from Withdrawal, Cancellation, or Modification of a Proposal

Verdugo Wash Master Plan RFP

Addenda 1

to Restrictions on Lobbying and Contacts) and Item D (from Proposal Preparation

Expenses to Withdrawal, Cancellation, or Modification of a Proposal), and Items E

(Proposal Preparation Expenses) has been added.

Exhibit 3 under Section VII. Letter of Objection, entitled “ Letter of Objection; Procedures”

has been updated from Sample Contract to Sample Professional Services Agreement.

The titles of Forms B, E, G, H and I under Section VIII, entitled “Proposal Forms” have

been clarified. Forms J, entitled “Addenda Acknowledgement” and K, entitled “Table of

Exceptions” under Section VIII have been added.

The page numbers have been updated to reflect correct pages.

3. RFP, Page 5, Section I.E Insurance

Exhibit 3 reference in paragraph 1 and Form E reference in bullet 2 have been updated.

4. RFP, Page 6, Section I.G. City’s Project Representatives

Updates to the contact information.

5. RFP, Page 7, Section II.A Schedule of Events

Update of the dates:

EVENT

RFP Distribution

Last Day to Submit Interim Questions

RFP Proposals Due

City Opens Proposals for

Completeness

Panel Reviews Proposals

Candidate Interviews

Final Candidate Announced

Last Day to Object to RFP or Evaluation

Process

Contract Award (City Council approval)

RESPONSIBILITY

City

Proposer

City

Proposer

City

DATE

November 13, 2023

December 15 2023,

February 16, 2024 for

Addenda 1

April 15, 2024

May 1, 2024

May 2024

June 2024

Early Summer 2024

TBD

Summer 2024

6. RFP, Page 7, Section II.C Proposal Deadline and Proposal Submission

Update of the submission deadline date from January 25 to April 15, 2024.

Updates to the contact information. Update regarding submission filing.

7. RFP, Page 8, Section II.D Interim Inquiries and Responses; Interpretation of Correction of

RFP

Submission of interim questions deadline for Addenda 1 on February 16, 2024.

Updates to the contact information. Relettering of section.

8. RFP, Page 8, Section II.E Addenda

Relettering of section. Addition of language - Each Proposer will be required to

acknowledge receipt of an Addendum on FORM J attached hereto.

Verdugo Wash Master Plan RFP

Addenda 1

9. RFP, Page 9, Section III.A Examination of Documents

Update of bullet 3 in reference to Exhibit 2 for the terms and conditions of the Professional

Services Agreement.

10. RFP, Pages 9-10, Section III.B Proposer’s Representations in the Response

New bullet with the following language:

• Proposer must identify in Form K whether its proposal does or does not fully comply

with the requirements as defined in this RFP and will provide a detailed list of

exceptions to the Scope of Services, Proposed Professional Services Agreement, or

any other requirements of the RFP, including all exhibits, forms, and appendices. List

of exceptions will be inserted in the table form below and identify the page, section

number, provision and exception, non-conformance and/or substitute language

proposed. Failure to identify any items of non-compliance will result in the City

assuming compliance. Changes to the Proposed Professional Services Agreement

may not be considered or negotiated if not submitted as part of the proposal. The City,

at its sole discretion, may modify or reject any exception or proposed change. The

exceptions listed will be taken into consideration when evaluating the section that is

most applicable to the exception listed.

11. RFP, Page 10, Section III.C, Restrictions on Lobbying and Contacts

New Section with the following language:

Proposer’s sole contact during the RFP, proposal and awards process is Vilia

Zemaitaitis, AICP, Deputy Director, Community Development Department, City of

Glendale.

During the period beginning on the date of the issuance of the RFP and ending on the

date of contract award to a Proposer, no person (or entity) submitting a proposal in

response to this RFP, nor any officer, employee, representative, agent, or Contractor

representing such a person (or entity) shall contact through any means or engage in

any discussion concerning the award of the Contract with any member of the City

Council of the City of Glendale or his or her personal staff, or with any candidate for

election to the City Council of the City of Glendale. Any such contact shall be grounds

for the disqualification of the proposal.

During the period beginning on the date of the issuance of this RFP and ending on the

day after a contract is awarded to a Proposer, each person or entity described in the

previous paragraph shall limit his or her communication with City staff to the written

clarification and addendum process described in Section II.E, and interviews or

discussions pursuant to evaluation and selection process described in Section V. At no

time may any Proposer have any communication with a member of the City’s

Evaluation Committee, other than communication initiated by such member during

interviews.

Nothing herein shall be construed to limit or restrict any person or entity from

communicating with the City Council in writing or at a meeting of the Council noticed

under the Ralph M. Brown Act, Government Code section 54950 et seq., provided

such communication is after the public release of the staff report to the Council

recommending a proposer.

Verdugo Wash Master Plan RFP

Addenda 1

12. RFP, Page 11, Section III.D Withdrawal, Cancellation, or Modification of a Proposal

Relettering of section. Updated title and address of City’s Project Manager. Update of

proporal timeline from 90 to 120 days to be consistent with other references.

13. RFP, Page 12, Section III.E Proposal Preparation Expenses

Relettering section.

14. RFP, Page 12-13, Section IV.A Proposal Forms

Clarification of the submission details in paragraph 4 and revisions to paragraphs 8 and 9

to read as follows:

If the Proposer makes any interlineations, alterations, and erasures to the responses

Proposer provides the Proposal Forms (the “Changes”), the Proposer must place

initials next to all such Changes so that the City can verify that such Changes were

made by the Proposer.

For avoidance of doubt, Proposers must use Form K - Table of Exceptions (see

Section III.B, hereinabove), to identify any Proposer exceptions to the RFP, Exhibits,

Proposal Forms or Appendices. Other than providing responses, The Proposers

must not modify or qualify the Proposal Forms in any manner. Unauthorized

conditions, exemptions, limitations, or provisions attached to a Proposal will render it

non-responsive and may cause its rejection.

15. RFP, Pages 13-15, Section IV.A Proposal Forms, subsections 1-12

Deletion of Form references and Information Regarding Debarments, Defaults, Claims,

and Related Events. List of forms is updated and summaries added:

1. Proposal Form – Form A

2. Previous Experience Form – Form B

3. Proposer’s Qualifications Statement – Form C

4. Price Proposal Amount – Form D

5. Insurance Requirements Affidavit – Form E

6. Disclosure - Campaign Finance Ordinance – Form F

7. Public Records Exempt Information – Form G

8. Proposer’s Non-collusion Affidavit – Form H

9. Proposal Attachment(s) – Form I

10. Addenda Acknowledgement – Form J

11. Table of Exceptions – Form K

Deletion of previous Statements and Agreements section with previous list of forms, and

previous subsection 4. Information Regarding Debarments, Defaults, Claims, and Related

Events.

16. RFP, Page 16, Section IV.B Identifying Proprietary Information; Public Records Act

Deletion of Pg. number reference and insertion of Form G reference in paragraph 1

17. Page 20, Section VI, Award of Professional Services Agreement

“Contract” reference is replaced with “Professional Services Agreement” or “Sample

Professional Services Agreement” throughout and the exhibit number is corrected. Minor

corrections and clarifications to the text as follows:

Verdugo Wash Master Plan RFP

Addenda 1

Within ninety (90) calendar days after the City opens all Proposals, if the City

Council selects a Proposal, the City will give the selected Proposer a “Notice of

Intent to Award Contract” that will specify the “start date” for performing the

Services following the execution of the Professional Services Agreement (“PSA”).

Once selected, the successful Proposer must enter into a written PSA with the City

within fourteen (14) calendar days following the Proposer’s receiving the City’s

“Notice of Intent to Award Contract” or within any extension that the City may allow.

The RFP, or any part of it, and the Proposer’s responses, will be incorporated into

and made a part of the PSA. A copy of the PSA is provided as EXHIBIT 3.

Before any services can commence, the selected Proposer must execute the PSA,

which is the City’s standard form of agreement for the requested services. To

facilitate the Project’s smooth and timely implementation, a Proposer responding to

this RFP must review all terms and conditions of the PSA, including, but not limited

to, provisions relating to insurance, indemnity, and termination.

The City’s policy is that the Proposers accept the PSA “as is”. By submitting a

Proposal to the City in response to this RFP, a Proposer is deemed to have provided

its approval to the form and content of the Professional Services Agreement, without

qualification. Provided, however, if a Proposer seeks any modification to the PSA,

then in the Proposer must identify the proposed changes on Form K to be submitted

concurrently with the Proposal.

Proposer requested changes or modifications to the PSA will be weighed in

the evaluation of the Proposal and may cause rejection of the Proposal as

non-responsive, in the City’s determination.

The City reserves the right to negotiate the terms and conditions of the PSA.

The selected Proposer must cooperate with the City in good faith to negotiate,

sign, and deliver the final PSA prior to commencement of work. The City may

require the selected Proposer to attend one or more PSA negotiation

conferences to discuss:

• Requested revisions to the PSA service-related terms, conditions,

requirements (other than the insurance and the indemnity provisions),

specifications, or minimum performance standards; and

• Requested additions to the PSA, by the parties’ mutual written

agreement, or pursuant to City Ordinance, Resolution, Charter or

Municipal Code, or any other law may require.

At any time and for any reason, if PSA negotiations with the selected Proposer fail

to progress to the City’s reasonable satisfaction, the City reserves the right to

terminate negotiations with the selected Proposer, cancel the award and reject the

Proposal. The City may then, in its sole and absolute discretion, (i) reopen the

proposal process; (ii) choose from among the remaining, if any, qualified

proposers; (iii) reissue the RFP; (iv) negotiate directly with any firm for the

Services; or (v) choose not to contract for the Services.

The selected Proposer must submit to the City all of the following items:

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Verdugo Wash Master Plan Addendum 1

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