RFP-Parking Management Services

Agency:	City of Glendale
State:	California
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction
Posted:	Dec 29, 2023
Due:	Feb 8, 2024
Solicitation No:	2023-017
Publication URL:	To access bid details, please log in.

Attachment Preview

City of Glendale

PARKING MANAGEMENT SERVICES RFP

CITY OF GLENDALE

DEPARTMENT OF PUBLIC WORKS

RFP# PWA 2023-017

REQUEST FOR PROPOSALS for

PARKING MANAGEMENT SERVICES

Issued: December 28, 2023

Deadline to Submit Proposals:

February 8, 2024, by 4:00 P.M.

City of Glendale

PARKING MANAGEMENT SERVICES RFP

TABLE OF CONTENTS

I. Introduction ................................................................................................................ Page 4

A. Services Requested............................................................................................... Page 4

B. Definitions.............................................................................................................. Page 4

C. Term of Services and Contract .............................................................................. Page 5

D. Prevailing Wages................................................................................................... Page 5

E. Performance Bond ................................................................................................ Page 5

F. Insurance............................................................................................................... Page 6

G. Proposer’s Indemnification of the City ................................................................... Page 6

H. City’s Project Representatives............................................................................... Page 6

I. About the City of Glendale …………………………………………………………….. Page 7

II. RFP Process ............................................................................................................... Page 8

A. Schedule of Events................................................................................................ Page 8

B. RFP Distribution..................................................................................................... Page 8

C. Mandatory Proposer Conference........................................................................... Page 8

D. Proposal Deadline and Proposal Submission........................................................ Page 8

E. Interim Inquiries and Responses; Interpretation or Correction of RFP................... Page 9

F. Addenda ................................................................................................................ Page 9

III. General Requirements and Instructions .................................................................. Page 10

A. Examination of Documents.................................................................................... Page 10

B. Proposer’s Representations in the Response........................................................ Page 10

C. Withdrawal, Cancellation, or Modification of a Proposal ........................................ Page 10

D. Proposal Preparation Expenses ............................................................................ Page 11

IV. Proposal Content and Format................................................................................... Page 12

A. Using the Attached Proposal Forms ...................................................................... Page 12

B. Identifying Proprietary Information; Public Records Act......................................... Page 12

C. Proposal Signature(s)............................................................................................ Page 12

D. Proposal Retention ................................................................................................ Page 13

E. Proposal Format

Page 13

V. Method of Selection ................................................................................................... Page 14

A. Basis for Award and Evaluation Criteria ................................................................ Page 14

B. Selecting a Proposer ............................................................................................. Page 15

C. City’s Reservation of Rights................................................................................... Page 15

VI. Award of Contract ...................................................................................................... Page 16

VII. Letter of Objection; Procedures................................................................................ Page 16

City of Glendale

PARKING MANAGEMENT SERVICES RFP

EXHIBIT 1 ― Scope of Services ........................................................................... Page 18

EXHIBIT 2 ― Prevailing Wage, Payroll Records, and Apprentice Requirements ...... Page 38

EXHIBIT 3 ― Performance Bond, Payment Bond Requirements and Form[s].. Page 40

EXHIBIT 4 ― Insurance Requirements ................................................................. Page 44

EXHIBIT 5 ― Proposed Agreement....................................................................... Page 56

EXHIBIT 6 ― Existing PARCS Warranty and Maintenance/Repair Contract .... Page 81

EXHIBIT 7-10 ― Exchange, Civic Center, Marketplace, Orange Street Parking

Facility Staffing Levels .......................................................... . Page 87

EXHIBIT 11 ― Janitorial and Maintenance Services Frequency….…………….... Page 89

EXHIBIT 12-15 ― Exchange, Civic Center, Marketplace, Orange Street Parking

Structure Inspection Forms……………….……………………… Page 92

PROPOSAL FORMS ...................................................................................................

PF:1- Proposer’s General Information Form

PF-1

PF:2- Reference Form

PF-2

PF:3- Public Records/Redaction Letter

PF-3

PF:4- Disclosure-Campaign Finance Ordinance

PF-4

PF:5- Insurance Requirements Declaration

PF-5

PF:6- Table of Exceptions

PF-6

PF:7-Cost Proposal Worksheets-Year 1 to 5, and Option Year 6 and 7

PF-7

FP:8-Proposal Forms Checklist

PF-8

City of Glendale

PARKING MANAGEMENT SERVICES RFP

I. Introduction

A. Services Requested

Under this Request for Proposals (“RFP”), the City of Glendale (“City”)— on behalf of its Public Works Department

— is soliciting Proposals from suitably qualified firm (“Contractor”) to provide parking operation and property

management services (“Services”) for four (4) City owned parking facilities (“Structure”).

1. Exchange Parking Structure, 115 North Artsakh Avenue

2. Civic Center Parking Structure, 650 East Wilson Avenue

3. Marketplace Parking Structure, 120 South Artsakh Avenue

4. Orange Street Parking Structure, 222 North Orange Street.

The Contractor will perform the Services according to:

• The Scope of Services, which are attached as Exhibit 1 to this RFP; The instructions and requirements in

this RFP; and

• The proposed Contract.

The City requires a well-managed and financially sound individual or firm with demonstrated skills and technical

ability— and high levels of customer service and satisfaction— to perform the Services and fulfill the requirements

outlined in this RFP while providing cost effectiveness and/or best value.

A potential Proposer should read this document in its entirety before preparing and submitting a Proposal.

B. Definitions

In this RFP, the following words and phrases have the meaning ascribed to them below:

• Agreement / Contract

• City

The entire and integrated written agreement between the City and

the Contractor that takes the place of prior negotiations,

representations, or agreements, either written or oral.

The City of Glendale. Depending on the context in which it is used,

the term City also may refer to:

 The geographic area known as the City of Glendale; or

 A person whom the City of Glendale employs or uses and who is

authorized to represent the City of Glendale in matters concerning

the Project.

• City Project Manager

• Contractor

• Project

The City’s designated representative for all issues related to the

Project.

The selected Proposer(s) to whom the City has awarded a Contract

for the Project.

The entire Services described in this RFP. Services may constitute

the whole or a part of the Project.

City of Glendale

PARKING MANAGEMENT SERVICES RFP

• Proposal

• Proposer

• RFP

• Services

• Subcontractor

The documents and other items that a Proposer submits in response

to this RFP.

The person, entity, or organization that submits a Proposal in

response to this RFP.

This Request for Proposals and all of its attachments, including

documents and other items from the City and relevant third parties.

The work, labor, tasks, operations, activities, materials, supplies,

equipment, deliverables, duties, and obligations:

 Described in this RFP; and

 Required by, and reasonably inferable from, the Contract—

whether completed or partially completed.

A contractor, supplier, vendor, person, entity, or organization whom

Contractor hires, employs, or uses on Contractor’s behalf to provide,

perform, or fulfill a portion of the Services.

C. Term of Services and Contract

The Services described in this RFP and in the proposed Contract are for a period of five (5) years (“initial term”),

beginning on the Effective Date and ending five (5) years from the Effective Date. The City will have the sole option to

renew the Contractor’s Contract one (1) time for a period of two (2) year[s] (“Renewal Term”). Exercise of the renewal

option is at the sole discretion of the Director of Public Works and requires the City Manager’s written approval.

The Services described in this RFP and in the proposed Contract continue in effect until the Contractor completes them

to the City’s satisfaction.

D. Prevailing Wages

The following requirement applies if the box is checked:

The Services in this RFP are subject to the provisions of California Labor Code Section 1720 and 1720.2. The

successful Proposer awarded a Contract and all subcontractors of any tier must not pay less than the minimum

prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Services. See

Exhibit 2 (“Prevailing Wage, Payroll Records, and Apprentice Requirements”) for additional requirements.

E. Performance Bond and Payment Bond

The following requirement applies if the box is checked:

Within ten (10) calendar days after notice of selection, the successful Proposer will be required to furnish, at Proposers own

expense (not as a cost incurred in the contract), a Performance Bond, in an amount equal to twenty-five percent (25%) of the

annual dollar value of the maximum cost of the contract, in the form provided by CITY. The bonds shall be unconditional and

either remain in force or be renewed annually during the entire term of the Agreement and shall be null and void only if

CONTRACTOR promptly and faithfully performs all terms and conditions of the Agreement. See Exhibit 3 (“Performance

Bond Requirements and Form[s]”) for additional requirements and the Bond form[s].

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

RFP-Parking Management Services

Attachment Preview

See also