Pump Maintenance and Repair Services Citywide

Agency:	City of Glendale
State:	California
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Posted:	Dec 14, 2023
Due:	Jan 10, 2024
Solicitation No:	Specification No. 3963R
Publication URL:	To access bid details, please log in.

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City of Glendale

PUBLIC WORKS DEPARTMENT

INVITATION FOR BIDS

FOR

Pump Maintenance and Repair Services Citywide

Specification No. 3963R

Issue Date:

December 13, 2023

CONTENTS

I. Introduction ................................................................................................................ Page 3

A. Services Requested............................................................................................... Page 3

B. Definitions.............................................................................................................. Page 3

C. Term of Services and Contract .............................................................................. Page 4

D. Mandatory Qualifications ....................................................................................... Page 4

E. California Contractor License ................................................................................ Page 4

F. California DIR ― Public Works Contractor Registration ........................................ Page 5

G. Prevailing Wages................................................................................................... Page 6

H. Bid Security ........................................................................................................... Page 6

I. Performance Bond and Payment Bond ................................................................. Page 6

J. Insurance Requirements........................................................................................ Page 6

K. Bidder’s Indemnification of the City........................................................................ Page 7

L. City’s Project Representatives ............................................................................... Page 7

M. About the City of Glendale..................................................................................... Page 8

II. IFB Process ................................................................................................................ Page 9

A. Schedule of Events................................................................................................ Page 9

B. IFB Distribution ...................................................................................................... Page 9

C. Mandatory Pre-Bid Job Walk ................................................................................. Page 9

D. Bid Deadline and Bid Submission.......................................................................... Page 10

E. Interim Inquiries and Responses; Interpretation or Correction of IFB .................... Page 10

F. Addenda ................................................................................................................ Page 10

G. Opening and Evaluation of Bids ............................................................................ Page 10

H. Bid Protest Procedures.......................................................................................... Page 13

III. General Requirements and Instructions .................................................................. Page 14

A. Examination of Documents.................................................................................... Page 14

B. Bidder’s Representations in the Response............................................................ Page 14

C. Withdrawal of a Bid................................................................................................ Page 14

D. Bid Preparation Expenses ..................................................................................... Page 15

E. Using the Attached Bid Forms ............................................................................... Page 15

F. Identifying Proprietary Information; Public Records Act......................................... Page 15

G. Declaration of Noncollusion ................................................................................... Page 16

H. Signature(s) ........................................................................................................... Page 16

EXHIBIT 1 ― Specifications ................................................................................... Page 17

EXHIBIT 2 ― Services Time Schedule ..................................................................... Page 30

EXHIBIT 3 ― Prevailing Wage, Payroll Records, and Apprentice Requirements ...... Page 31

Pump Maintenance and Repair Services Citywide

Specifications No. 3963R

pg. 1

EXHIBIT 4 ― Bid Bond Requirements and Form

EXHIBIT 5 ― Performance Bond and Payment Bond Requirements and Forms

EXHIBIT 6 ― Insurance Requirements

EXHIBIT 7 ― Sample Contract

EXHIBIT 8 ― Declaration of Non-collusion

EXHIBIT 9 ― Safety Questionnaire

Page 33

Page 37

Page 44

Page 50

Page 76

Page 77

Pump Maintenance and Repair Services Citywide

Specifications No. 3963R

pg. 2

I. Introduction

A. Services Requested

Under this Invitation for Bids (“IFB”), the City of Glendale (“City”) on behalf of its Public

Works Department / Facilities Management Division is soliciting Bids from suitably

qualified Pump Maintenance and Repair Contractors (“Contractor”) to perform

Maintenance and Repairs of the City’s Pumps (“Services”) at all City facilities.

The Contractor will perform the Services according to:

• The Specifications, which are attached as Exhibit 1 to this IFB;

• The Services Time Schedule, which is attached as Exhibit 2 to this IFB;

• The instructions and requirements in this IFB; and

• The proposed Contract.

The City requires a well-managed and financially sound firm with demonstrated skills and

technical ability— and high levels of customer service and satisfaction— to perform the

Services and fulfill the requirements outlined in this IFB.

A potential Bidder should read this document in its entirety before preparing and

submitting a Bid.

B. Definitions

In this IFB, the following words and phrases have the meaning ascribed to them below:

• Agreement / Contract

• Bid

• Bidder

The entire and integrated written agreement between the

City and the Contractor that takes the place of prior

negotiations, representations, or agreements, either

written or oral.

The documents and other items that a Bidder submits in

response to this IFB.

The person, entity, or organization that submits a Bid in

response to this IFB.

• City Project Manager

• Contractor

• IFB

The City’s designated representative for all issues

related to the Project.

The selected Bidder(s) to whom the City has awarded a

Contract for the Project.

This Invitation for Bids and all of its attachments,

including documents and other items from the City and

relevant third parties.

Pump Maintenance and Repair Services Citywide

Specifications No. 3963R

pg. 3

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Pump Maintenance and Repair Services Citywide

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