REQUEST FOR PROPOSAL FOR
CONSTRUCTION INSPECTION SERVICES FOR SEWER AND STORM
DRAIN CAPITAL IMPROVEMENT PROJECTS
RFP NO. E1250-20S
CITY OF MANHATTAN BEACH
Department of Public Works
3621 Bell Avenue
Manhattan Beach, CA 90266
Inspection Services RFP
Construction Inspection Services for Sewer and Storm Drain Capital
1. Instructions to Proposers
Proposers are to read and understand all of the information contained in this Request for Proposal
(RFP). The proposal shall address all the items outlined in this RFP. The provisions of this RFP
along with the proposal submitted will be part of the contract documents for this project. The City’s
Project Manager for this project is Tim Birthisel.
2. Anticipated Schedule of Events
Availability of Request for Proposal
Last Day to Submit Questions
Proposal Submission Deadline
Staff Review of Proposals
Interview(s) with Top Ranked Consultant(s) – (If Needed)
City Council Award
Notice To Proceed
3. Project Information
9/28/20 at 12:00 PM
10/5/20 at 5:00 PM
2 weeks (minimum)
November 17, 2020
November 18, 2020
November 19, 2020
The City of Manhattan Beach is located within the southwestern coastal portion of Los
Angeles County in what is commonly referred to locally as the “South Bay” area. The City
is bounded on the north by El Segundo, on the east by Hawthorne, on the east and south
by Redondo Beach, on the south by Hermosa Beach, and on the west by the Pacific
Ocean. The City is a beach community with approximately 2.1 miles of beachfront. The
City has a total land area of 1,788 acres (3.88 square miles). The City is bound by
Rosecrans Avenue on the north, Aviation Boulevard on the east, Artesia Boulevard on the
south and the Pacific Ocean on the west. Sepulveda Boulevard (State Highway 1) runs
north-south through the middle of the City.
The City of Manhattan Beach plans to retain a consultant to assist with the inspection of Sewer
and Storm Drain Capital Improvement Projects. The project includes rehabilitation of Storm
Drain and Sanitary Sewer gravity piping at various locations through the City by spot repair and
cured-in-place methods. Work also includes replacement of manholes, reinstatement of lateral
connections, ADA Curb Ramp installation, and associated street rehabilitation.
The City anticipates moving forward with the construction phase of the projects within the next 3
months based on an estimated number of weeks (wks.) construction duration:
Cycle 2 Storm Drain Infrastructure Improvement Project (20 wks.)
Cycle 2 Sewer Infrastructure Improvement Project (10 wks.)
4. Scope of Services and Deliverables
The firm selected for the projects will provide construction inspection services from start to
completion for the Cycle 2 Storm Drain Infrastructure Improvement Project and Cycle 2
Sewer Infrastructure Improvement Project taking place in the City of Manhattan Beach from
November 2020 through May 2020. These projects are expected be active at the same time
and the expectations are that the inspector will be able to inspect both active projects
concurrently at any given time.
In general, the Consultant Inspector shall have the necessary experience and know-how of
construction equipment, materials, methods, and workmanship for the specific work to be
performed on the projects. The Consultant Inspector shall be able to understand and interpret
Plans and Specifications and shall be familiar with the Greenbook (Standard Specifications
for Public Works Construction), Caltrans Standard Specifications, City Standards, and OSHA
Construction Safety Orders. The Consultant Inspector shall be able to interact professionally
with contractors, engineers, property owners, business owners, and the public at large;
coordinate with other City personnel; promote quality customer service; and respond
promptly and courteously to requests. The Consultant Inspector shall be able to follow verbal
and written instructions, communicate clearly and concisely, both orally and in writing.
Typical Consultant Inspection services shall include, but not be limited to:
1. Review the Plans and Specifications thoroughly prior to the pre-construction meeting.
2. Establish effective communications with the Contractor, other agencies, utilities,
business and property owners.
3. Ensure compliance with the Plans, Specifications, and other requirements, such as,
but not limited to, the Contract, Traffic Control, Cal/OSHA Standards, CCO, Permits,
Standard Plans, checking line, grade, size, elevation, and location of improvements.
4. Monitor extra work.
5. Perform project oversight for the monitoring of traffic control, damage to infrastructure,
and replacement of infrastructure to City Standards.
6. Attend the weekly construction meetings.
7. Keep daily dairies (log), fill out Incident (accident) Reports, and take pictures of the
project. A daily Inspection Report identifying work done by the Contractor shall be
submitted to the Consultant Inspector on the next business day for review and filing.
8. Document all Contractor delays, reasons for delay, length of time for delay, and
Phases of work.
9. Monitor and provide supporting documentation on the personnel and equipment that
is involved with any extra work performed by the Contractor. Determine whether the
work of the Contractor is being performed in accordance with the requirements of the
contract documents, and endeavor to guard the City against defects and deficiencies
in such work.
10. Identify and report potential contractor claims and recommend resolution.
11. Prepare the weekly statement of working days and send to the Contractor on a weekly
12. Periodically compare Certified Payrolls and the Prevailing Wage Rates, and verify
13. During the course of inspection and monitoring of the work, if the Consultant Inspector
observes an unsafe situation, he shall notify the Contractor of the violation and
provide written notification of such infraction to the Contractor. If the Contractor
refuses to comply, the Consultant Inspector shall notify the City and Cal OSHA.
14. Measure and tabulate contract quantities.
15. Review the Contractor's invoices, verify completed work, and approve all quantities.
16. Prepare a list of items for correction (punch list) and prepare redlined as-built plans.
17. Prepare status report for project close-out and all applicable documents as “closeout”
18. The Consultant Inspector does not have the authority to allow deviations from the
Contract Plans and Specifications.
19. Possess a digital camera, and shall provide digital images of the project to the City of
Manhattan Beach in "jpg" format.
20. Possess a vehicle and a mobile phone for immediate contact by the City, show proof
of a valid California's driver's license, and insurance.
21. Normal working hours are from 7:30 a.m. to 5:30 p.m. with a 1 hour lunch break but
may need to adjust to 7 am to 4:30 pm with ½ hour lunch due to construction activities.
22. Enforce contract water quality requirements. It is of the utmost importance that the
project does not negatively impact the quality of coastal amenities or cause pollution
to enter the ocean.
23. Perform other related duties as required.
5. Proposal Submittal Requirements
In response to COVID-19, City facilities, including the Public Works Facility, are closed to the
public. Proposers shall make the necessary arrangements to physically deliver their Proposal to
City Staff present outside the main entrance gate of the Public Works Facility from 4:30 p.m. to
5:00 p.m. on October 5, 2020. The Public Works Facility is located at 3621 Bell Avenue,
Manhattan Beach, CA 90266. There will be no other opportunities or avenues to submit a
proposal for this project.
Proposers must submit five (5) printed copies and one electronic copy of the proposal for the
Project addressed to the Office of the City Engineer at 3621 Bell Avenue, Manhattan Beach, CA
90266 by the referenced deadline. The proposal cover letter, etc. should be made to the
attention of the City Engineer by name. Proposer must submit an electronic copy of the
proposed response on flash drive media labeled with Company name. Additionally, the Fee
Schedule must be submitted in a separate sealed envelope and attached to the proposal
packet. Electronic copies must be in searchable PDF format as a single document (optimized
and compressed) for each deliverable described below. The naming convention for the file is,
“E1250-20S, Company Name”. An electronic copy will not be accepted in-lieu of the printed
copies required. Failure to comply with these instructions may render the proposal non-
Consultants are advised to consider whether services to be performed include classifications
subject to state prevailing wage requirements. Prevailing wages will apply if the services to be
performed will involve land surveying (such as flag persons, survey party chief, rodman or