Landscape Maintenance Services NEW!

Agency:	City of Merced
State:	California
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Posted:	Jan 13, 2024
Due:	Feb 2, 2024
Solicitation No:	02022024
Publication URL:	To access bid details, please log in.

Landscape Maintenance Services

Department: Public Works, Purchasing
Category: Requests for Proposal (RFP)
RFP Number: 02022024
Start Date: 01/12/2024
Close Date: 02/02/2024 12:00 PM

The City of Merced (City), Public Works Department, is seeking a qualified contractor to perform landscape maintenance services on identified City-owned landscape park turf areas. The selected contractor shall perform the tasks specified in the “Scope of Services” attached to the Request for Proposal (RFP).

For all proposals over $15,000, the proposer is required to abide by all applicable provisions of the Labor Code, including payment of the minimum prevailing wage rate as determined by the State Department of Industrial Relations (DIR). No contractor or subcontractor may be listed on a proposal or be awarded a contract for public work unless registered with the DIR pursuant to the Labor Code. This project is subject to compliance monitoring and enforcement by the DIR.

A Class C-27 landscaping contractor’s license is required at the time your proposal is submitted. The contract agreement will be for a term of two (2) years, commencing on July 1, 2024 and ending on June 30, 2026. The City has the option to extend the term of the agreement for a maximum period of three (3) years ended on June 30, 2029.

Proposal Submission: Three (3) copies of the completed proposal must be submitted no later than 12:00 p.m. on Friday, February 2, 2024.

To download the full RFP package, please click here.

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CITY OF MERCED

REQUEST FOR PROPOSALS

LANDSCAPE MAINTENANCE SERVICES

The City of Merced (City), Public Works Department, invites your proposal to perform landscape

maintenance services on identified City-owned landscape park turf areas. The selected contractor shall

perform the tasks specified in the “Scope of Services” attached to this Request for Proposal (RFP).

For all proposals over $15,000, the proposer is required to abide by all applicable provisions of the Labor

Code, including payment of the minimum prevailing wage rate as determined by the State Department of

Industrial Relations (DIR). No contractor or subcontractor may be listed on a proposal or be awarded a

contract for public work unless registered with the DIR pursuant to the Labor Code. This project is subject

to compliance monitoring and enforcement by the DIR.

A Class C-27 landscaping contractor’s license is required at the time your proposal is submitted. The

contract agreement will be for a term of two (2) years, commencing on July 1, 2024 and ending on June 30,

2026. The City has the option to extend the term of the agreement for a maximum period of three (3) years

ended on June 30, 2029.

You are hereby invited to submit a proposal based upon the requirements and conditions set forth in this

RFP.

Proposal Submission:

Three (3) copies of the completed proposal must be submitted no later than 12:00 p.m. on Friday,

February 2, 2024.

Fee Proposal:

One (1) copy of a separate Fee Proposal shall be submitted in a separate sealed envelope marked “Fee

Proposal for Landscape Maintenance Services”.

Mailing Instructions:

Juan Olmos

Tax Services Manager

City of Merced Public Works

1776 Grogan Avenue

Merced, CA 95341

Request for Proposals

Page 2

Inquiries:

Questions pertaining to the RFP should be directed in writing, no later than 72 hours prior to proposal

submission to:

Juan Olmos, Tax Services Manager, phone number (209) 385-6806, olmosj@cityofmerced.org

Maps of areas are available upon request.

Request for Proposals

Page 3

TABLE OF CONTENTS

OBJECTIVE ...............................................................................................................................................4

METHOD OF COMPENSATION .............................................................................................................4

SPECIAL ISSUES AND REQUIREMENTS .............................................................................................4

PROPOSAL CONTENT.............................................................................................................................5

PROPOSAL SELECTION .........................................................................................................................6

PROTEST PROCESS.................................................................................................................................6

PUBLIC RECORD .....................................................................................................................................8

WITHDRAWAL OF PROPOSALS ...........................................................................................................8

ATTACHMENTS

A. Form of Agreement

B. Scope of Services

C. Park Locations

D. Itemized Fees Proposal Sheet

Request for Proposals

Page 4

OBJECTIVE

The City of Merced Public Works Department is seeking a qualified contractor to perform parks

mowing, edging, blowing maintenance; pruning of rose bushes, trees, groundcover, and other

vegetation; litter removal; traffic control setup; and dust control maintenance.

See Attachment B – “Scope of Services” for a detailed description of all work to be performed

and Attachment C – “Service Locations” for a complete listing of all landscape maintenance

areas. It is the responsibility of the contractor to be familiar with each service location and bid

accordingly.

The City reserves the right to execute the contract to meet the available revenue of a specific Area,

such as will-call landscape clean ups, reduced maintenance levels, etc. In addition, the City also

reserves the right to contract Areas individually, multiple Areas bundled together, or in one (1)

single contract.

METHOD OF COMPENSATION

Increases in compensation for the three-year extension period will be determined by the U.S.

Department of Labor, Bureau of Labor Statistics Consumer Price Index (CPI)-All Urban

Consumers West report. At no time, will the compensation amount fall below the previous year’s

contract amount. The base month and year for calculating potential CPI increases will begin on

January 1, 2026, and each succeeding year thereafter during the extension period. At no time will

the CPI increase exceed 3% annual.

Any necessary services outside the scope of the work must be identified and approved in advance

by the City of Merced Public Works Director or his designee. In addition, no change orders or

contract amendments will be considered without prior authorization from the City Public Works

Director or his designee.

SPECIAL ISSUES AND REQUIREMENTS

Form and Execution of Contract. The form of contract is Attachment A. It shall be executed and

returned with the Contractor’s proposal. If the Consultant is unable to execute the Contract, then

the Consultant’s proposal will be deemed incomplete and not considered.

Labor Code. The Contractor shall comply with Sections 3700 et seq. of Labor Code of the State of

California, requiring every employer to be insured against liability for worker’s compensation.

Request for Proposals

Page 5

Prevailing Wage. If the proposal exceeds $15,000, the contractor shall abide by the following:

The proposer is required to abide by all applicable provisions of the Labor Code, including

payment of the minimum prevailing wage rate as determined by the State Department of

Industrial Relations (DIR). No contractor or subcontractor may be listed on a bid proposal

or be awarded a contract for public work unless registered with the DIR pursuant to the

Labor Code. This project is subject to compliance monitoring and enforcement by the DIR.

Insurance. The Contractor shall also meet the insurance requirements in Section 9 of the contract,

including liability insurance in the amount of $1,000,000, naming the City of Merced as additional

insured.

Conflict of Interest. The Contractor must be aware of and comply with conflict of interest rules

included in the California Political Reform Act, and Section 1090 et. Seq. of the Government Code.

The Political Reform Act requires City/Agency officers and committee members to file statements

of interest and abide by a Conflict of Interest Code. Section 1090 limits or prohibits a public official

from contracting with a body of which an official is a member. Section 1090 applies even where

the officer only reviews the contract for the approving body.

City of Merced Business License. Contractor shall obtain and maintain a City of Merced Business

license throughout the contracted period.

PROPOSAL CONTENT

The City requires the proposer to submit a concise proposal clearly addressing all of the

requirements outlined in this RFP; it must contain information covering the following topics:

a. Cover Letter. The RFP shall include a cover letter signed by the team representative

authorized to sign contracts stating interest and ability to perform the work.

b. Project Experience. The RFP shall list and describe previous experience and expertise

with providing high quality landscape maintenance service to special areas and project

management, including a description of a minimum of three such projects.

c. Project Understanding. The RFP shall include a summary of the team’s understanding of

the work to be provided to the City of Merced as well as any recommendations regarding

needed services.

d. Special Requirements. The RFP shall include a statement of understanding and

compliance with the special requirements listed herein. Provide verification of licensing.

e. References. The RFP shall include information on three (3) references that may be

contacted to discuss the reference’s experience with the team.

f. Fee Estimates. Each proposal shall include a complete fee estimate for providing services

and must be contained in a sealed envelope separate from the proposal. Proposer must

submit cost proposal in the form of Attachment D – “Itemized Fee Proposal Sheet”.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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Landscape Maintenance Services NEW!

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