Request for Proposal - RFP Vallejo Police Headquarters

Agency: City of Vallejo
State: California
Type of Government: State & Local
Category:
  • D - Automatic Data Processing and Telecommunication Services
Posted: Oct 2, 2019
Due: Oct 21, 2019
Publication URL: To access bid details, please log in.
Notice to Contractors Bid Opening Date:

Register as Planholder 10/21/2019
Request for Proposal - RFP Vallejo Police Headquarters
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Addendum #1
Planholders List

Attachment Preview

DEPARTMENT OF PUBLIC WORKS
ENGINEERING DIVISION
REQUEST FOR PROPOSALS
ARCHITECTURAL DESIGN SERVICES
(Preliminary Design, PS&E, and Construction
Support)
FOR
VALLEJO POLICE HEADQUARTERS PROJECT
400 Mare Island Way
PW 9818
Released: September 25, 2019
Due Date: October 21, 2019 4:00 p.m.
TABLE OF CONTENTS
I. NOTICE OF INVITATION TO PROPOSE ........................................................................................... 3
II. INTRODUCTION .............................................................................................................................. 5
III. SCOPE OF WORK............................................................................................................................ 6
IV. RFP GUIDELINES AND REQUIREMENTS ........................................................................................... 7
INFORMATION ABOUT FIRM(S) ..................................................................................................... 7
APPROACH TO COMPLETING SCOPE OF SERVICES ............................................................. 7
TIME FRAME........................................................................................................................................ 7
REFERENCES ..................................................................................................................................... 7
INSURANCE......................................................................................................................................... 7
SUBMISSION REQUIREMENTS ...................................................................................................... 8
CONDITIONS OF REQUEST AND REQUIREMENTS.................................................................. 8
EVALUATION CRITERIA ................................................................................................................... 9
PROJECT TENTATIVE SCHEDULE .............................................................................................. 10
AWARD OF CONTRACT.................................................................................................................. 10
QUESTIONS....................................................................................................................................... 11
V. CONSULTANT SERVICES ............................................................................................................... 11
GENERAL ........................................................................................................................................... 11
DESIGN CRITERIA ........................................................................................................................... 11
PROJECT MANAGEMENT .............................................................................................................. 12
PRELIMINARY DESIGN ................................................................................................................... 12
PLANS, SPECIFICATIONS, AND ESTIMATES (PS&E) ............................................................. 14
BIDDING AND CONSTRUCTION SUPPORT............................................................................... 15
ADDITIONAL SERVICES ................................................................................................................. 15
ATTACHMENT 1 – Vicinity Map & Site Map
ATTACHMENT 2 – Design Professional Services Agreement
CITY OF VALLEJO
DEPARTMENT OF PUBLIC
WORKS ENGINEERING DIVISION
I. NOTICE OF INVITATION TO PROPOSE
Notice is hereby given that sealed proposals will be received by the City of Vallejo,
Department of Public Works, Engineering Division at its mailing address, 555 Santa Clara
Street, Vallejo, California 94590, or by delivery to the Public Works Director, 4th Floor City
Hall, 555 Santa Clara Street, Vallejo, California, Attention: Melissa Tigbao, City Engineer;
until the date and time shown on the RFP cover. Proposals shall be enclosed in a
package marked in capital letters:
“VALLEJO POLICE HEADQUARTERS PROJECT – 400 MARE ISLAND WAY:
ARCHITECTURAL DESIGN SERVICES (DO NOT OPEN WITH REGULAR MAIL)”
Proposer (Consultant) shall supply one (1) original copy and four (4) duplicates for a total
of five (5) copies of each proposal offered.
This Request for Proposal (RFP) is for the engagement of a professional architectural
firm to perform various tasks that will lead to the production of construction documents
for the Vallejo Police Headquarters Project suitable for bidding and construction.
The general scope of work includes, but is not limited to:
Preliminary Design
Preparation of PS&E
Permitting Assistance
Bidding Assistance
Construction Support
The Consultant is expected to scope the Project based not only on the Project
description provided, but also Consultant’s on-site inspections and observations prior to
the submission of a proposal.
A pre-proposal meeting and job walk will be held on Wednesday, October 16, 2019 @
1:00 PM. The initial meeting will be held at the offices of the Public Works Department,
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4th floor, City Hall, 555 Santa Clara Street, Vallejo, CA. After the meeting, the City will
take prospective Consultants on a tour of the property located at 400 Mare Island Way,
Vallejo, CA.
Proposals will be evaluated based on the evaluation criteria stated in Section IV,
Paragraph H, “Evaluation Criteria”.
This RFP is only for the consultant services portion of the project. The successful
consultant (and any sub-consultants) will not be eligible to bid on the construction work.
The City of Vallejo reserves the right to reject any or all proposals or portions thereof, to
accept a proposal or portion thereof, and to waive any informality. Potential consultants
are strongly encouraged to review the preliminary documents provided by the City.
Attention is directed to the attached draft Design Professional Services Agreement for
contract language and insurance requirements.
For more information regarding this RFP, Consultants should contact Rick Navarro, in
writing, by e-mail at the following address:
Rick Navarro
City of Vallejo Department of Public Works Engineering Division
555 Santa Clara Street, Vallejo, California 94590
E-mail: rick.navarro@cityofvallejo.net
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II. INTRODUCTION
City of Vallejo
The City of Vallejo was incorporated in 1867, and operates under the Council Manager
form of government. The City is located in Solano County and serves an area of
approximately 53.58 square miles (29.94 square miles on land and 23.64 square miles of
waterway) with a population of approximately 120,000. The City’s infrastructure consists
of pavement, storm drain system, sanitary sewer system, water system, parks, and
medians, building facilities, street lights, sidewalks and traffic signals.
Contact
The Consultant's principal contact with the City of Vallejo will be Melissa Tigbao, Assistant
Public Works Director/City Engineer, or a designated representative, who will coordinate
the assistance to be provided by the City of Vallejo.
Project
The City of Vallejo’s Police Headquarters is currently located at 111 Amador Street. The
current building was built in 1960 and the department has outgrown the facility.
Earlier this year, the City purchased the property located at 400 Mare Island Way with
the vision of converting the office building into the new Vallejo Police Headquarters. The
site is bordered on the south by Capitol Street, on the west by Mare Island Way, on north
by a commercial property and on the east by an apartment complex. An arm of the
property extends north to Florida Street. See Attachment 1 for a vicinity map and site
map of the project.
The building was initially constructed in 2004 for use as an office building for the State
Farm insurance company. It is a twostory, steel frame building of approximately 59,000
square feet. The overall site is approximately 3.9 acres and includes a secured parking
area for approximately 242 vehicles, including a small visitor parking area.
The building is currently partly occupied. The federal government, through the
Department of Veteran Affairs, has a lease on a portion of the first floor that will run
through 2027. Another tenant, also on a portion of the first floor, has a lease through
April 2020. The second floor is vacant, but may be occupied by City personnel at some
point prior to beginning construction.
Previous studies, programming information, design concepts, record drawings, surveys,
and other information are available on the City’s website at:
http://www.ci.vallejo.ca.us/doing_business/bids___proposals. (note: there are three
spaces between “bids” and “proposals”)
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