PROCUREMENT DIVISION
THE MARIN COUNTY ADMINISTRATOR’S OFFICE
REQUEST FOR PROPOSAL (RFP) 2836
INTERPRETATION AND TRANSLATION SERVICES
September 06, 2023
On behalf of the Marin County Administrator’s Office the Marin County Procurement Division is
seeking to contract for Interpretation and Translation Services as described in this solicitation.
Proposal packages will be received through Wednesday, October 11, 2023 UNTIL 2:00 PM local
time, at the Marin County Procurement Division, 3501 Civic Center Drive Room 304, San Rafael,
CA 94903 or through Bid Express®.
Any proposer who wished their proposal to be considered is responsible for making certain that
the completed proposal, including all RFP documents, is received in the Procurement office by
the proper time. Proposals received after the scheduled submittal deadline will be returned
unopened.
Copies, alternative formats and auxiliary aids of this RFP will be made available upon request by
contacting David Lawlor in the Procurement Division at DLawlor@marincounty.org.
The County of Marin does not discriminate on the basis of race color, religion, creed, sec, age,
marital status, national origin, mental or physical disability, political belief or affiliation, veteran
status, sexual orientation, gender identity (including gender expression), genetic information,
and any other class of individuals protected from discrimination under state or federal law in
any of its activities or operations. This includes, but is not limited to, hiring and firing of staff,
selection of volunteers and vendors, and provision of services. We are committed to providing
an inclusive and welcoming environment for all members of our staff, clients, volunteers,
contractors, subcontractors, vendors and clients.
The County of Marin is committed to developing and supporting diverse, equitable,
and inclusive values within all aspects of its operations. By conducting business for or
with the County, you are representing your commitment to rejecting inequities in
employment, services, and practices by ensuring fair and equitable treatment for all.
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Table of Contents
PROJECT INFORMATION ...................................................................................................... 5
Background ........................................................................................................................... 5
General Conditions................................................................................................................6
Submittal Requirements ....................................................................................................... 6
Contract Term ....................................................................................................................... 6
Pricing ................................................................................................................................... 6
Minimum Qualifications/Experience Requirement ............................................................... 7
SCOPE OF WORK.................................................................................................................. 8
Project Specifics .................................................................................................................... 8
Additional Requirements .................................................................................................... 11
Key Goals/Capabilities.........................................................................................................12
Technical Requirements ...................................................................................................... 13
Exhibit A – Scope of Services (Required) ............................................................................ 15
Exhibit B – Cost Summary/ Schedule of Proposed Fees...................................................... 17
SOLICITATION DOCUMENTS TO BE RETURNED................................................................... 23
EXCEPTIONS TO THE SCOPE OF WORK ............................................................................... 24
OFFER ................................................................................................................................ 25
REFERENCES AND PERFORMANCE ..................................................................................... 26
STATEMENT OF QUALIFICATIONS ...................................................................................... 27
DEBARMENT AND SUSPENSION CERTIFICATION ................................................................ 28
NON COLLUSION DECLARATION ........................................................................................ 29
LOCAL BUSINESS PREFERENCE CERTIFICATION................................................................... 30
WORKFORCE PREFERENCE CERTIFICATION ........................................................................ 31
INSTRUCTIONS TO PROPOSERS.......................................................................................... 32
General Project Description ................................................................................................ 32
Pre-Proposal Conference .................................................................................................... 32
Solicitation Questions ......................................................................................................... 32
Submittal Requirements ..................................................................................................... 32
Timeline of Events ............................................................................................................... 34
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Opening of Proposals .......................................................................................................... 34
Informed Proposers/ Examination of Documents ............................................................... 34
Nomenclatures .................................................................................................................... 35
Interpretation, Correction ................................................................................................... 35
Prices, Negotiations and Mistakes ...................................................................................... 35
Withdrawal of Proposal.......................................................................................................35
Terms of the Offer...............................................................................................................35
GENERAL PROVISIONS ....................................................................................................... 36
Responsible Parties ............................................................................................................. 36
Award of Contract ............................................................................................................... 36
Award Evaluation Criteria ................................................................................................... 36
Preferences ......................................................................................................................... 37
Supplier Performance Management Program (SPMP) ........................................................ 38
Addenda .............................................................................................................................. 38
Change Orders .................................................................................................................... 38
Invoicing and Payment ........................................................................................................ 38
Assignment and Subcontracting..........................................................................................39
Force Majeure ..................................................................................................................... 39
Nondiscriminatory Employee .............................................................................................. 39
Fair Employment Provisions ................................................................................................ 39
Cancellation of Contract......................................................................................................40
Termination for Default – Time Extension for Delay ........................................................... 40
Termination for Convenience..............................................................................................41
Nuclear Free Zone ............................................................................................................... 41
Damages.............................................................................................................................. 41
Living Wage ......................................................................................................................... 41
Cooperative Agreement ...................................................................................................... 42
Joint Procurement...............................................................................................................42
Independent Proposer ........................................................................................................ 42
Non-Appropriation of Funds ............................................................................................... 42
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Compliance or Deviation to Specifications .......................................................................... 43
Governing Laws ................................................................................................................... 43
Insurance............................................................................................................................. 43
Debarment and Suspension Certification............................................................................44
Conformity with Law and Safety ......................................................................................... 44
Attorney’s Fees ................................................................................................................... 45
Proposer Agreement to Terms and Conditions ................................................................... 45
Right to Audit ...................................................................................................................... 45
California Public Records Act (CPRA) ................................................................................... 45
Taxes ................................................................................................................................... 45
Tax, California Non-Resident Income and Franchise Tax Withholding ................................ 46
ATTACHMENT A – PROFESSIONAL SERVICE CONTRACT (SAMPLE)...................................... 47
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PROJECT INFORMATION
Background
The County of Marin seeks CONTRACTOR(S) to provide as needed translation and other
language services, including language facilitation, and other related services. Marin County
and the greater Bay Area is a diverse metropolitan center in which over 163 different
languages are spoken. Immigrants are the fastest growing population subset in Marin
County. According to 2000 Census data, Latinx made up 11 percent of Marin’s population;
people of color totaled 16 percent. By 2008, the American Community Survey estimated the
Latinx population of Marin had grown to 13.6 percent. From 1990 to 2000, Caucasians in
Marin decreased from 88.7 percent to 84 percent, further dropping in 2008 to an estimated
81 percent. The Black population grew by 2.1 percent between 1990 and 2000, then by an
additional estimated 10 percent by 2008; Asian/Pacific Islanders grew by 22 percent in the
1990s and then again by 24 percent by 2008 estimates; and percentage of Latinx residences
in the overall population grew by 60 percent in the 1990s, then again by 23 percent by 2008
estimates.
The new immigrant population is centered mostly in the Canal area. While the majority of
Marin County is mostly Caucasian, the largest city of Marin, San Rafael, is 23 percent Latinx
according to the 2000 Census. The Canal area houses 12,000 residents, 70 percent of whom
are of Latin origin, within two square miles. In fact, almost half of the Latinxs in Marin
County live in the Canal area. Some community advocates assert that this population is
significantly undercounted by the U.S. Census due to the high percentage of immigrants and
believe that the 6.6 percent of the countywide population listed as below the poverty line is
both under-reported and heavily concentrated in the Canal.
According to a study conducted by the Marin Community Foundation, 57% of the Canal’s
population speaks no English at home. Of this population, 41% speak Spanish, 9% speak
Asian/Pacific Island languages and 7% speak other languages. In 2000, about 20% of Marin
County’s population spoke a language other than English at home, compared to 23% in the
2006-2008 estimates. The Latinx community accounts for 16% of Marin’s population, and
approximately 12% of Marin’s population aged five years or older (nearly 30,000 people)
speaks Spanish. It is the most common language spoken in the county after English, and the
Latinx population in Marin.
Language access for Limited English Proficient (LEP) individuals is mandated by federal, state,
and local law. According to Title VI of the Civil Rights Act of 1964, The U.S. Supreme Court
ruling in Lau v. Nichols, 414 U.S. 563 (1974), Government Code § 11135, and Dymally-
Alatorre Bilingual Services Act language access is a civil right and one of the key paths to full
and meaningful participation in a democracy.
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