Countywide Integrated Pest Management (IPM) Services Addendum #3
| Agency: | Marin County |
|---|---|
| State: | California |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Oct 13, 2023 |
| Due: | Oct 25, 2023 |
| Solicitation No: | 2830A |
| Publication URL: | To access bid details, please log in. |
| Category: | Goods and General Services |
| Proposal Number: | 2830A |
| Issue Date: | August 31, 2023 |
| Project Description: | County of Marin has determined that it will control pests using integrated pest management consistent with the County of Marin Integrated Pest Management Ordinance No. 3598 and the Integrated Pest Management Policy. The IPM Policy identifies elements and provides guidance for an effective Integrated Pest Management program. The County’s Integrated Pest Management Program primarily addresses the use of pesticides and herbicides and rodenticides used in and around facilities. The County of Marin seeks a Contractor who will provide pest and rodent control services. |
| Project Information: | |
| Prebid Conference Information: |
There will be an optional pre-proposal site conference scheduled by the County. This conference should be approximately 1 hour long.
Date/Time: Tuesday, September 12, 2023 @ 10:00 am
|
| Addenda: | |
| Question Submittal Date: |
09/22/23
4:00 PM |
| Submission Due By: |
10/25/23
2:00 PM |
| Contact: |
For specific questions, email project manager,
Bianca Tummings
|
| Delivery Address: |
Electronic bids can be submitted on the
Bid Express website
.
If submitting paper bids, submit to: Marin County Department of Public Works Procurement Division 3501 Civic Center Drive - Room #304 San Rafael, CA 94903 |
Attachment Preview
DEPARTMENT OF PUBLIC WORKS
THE MARIN COUNTY DEPARTMENT OF PUBLIC WORKS
BUILDING MAINTENANCE DIVISION
REQUEST FOR PROPOSAL (RFP) #2830A
FOR COUNTYWIDE INTEGRATED PEST MANAGEMENT (IPM) SERVICES
September 1, 2023
On behalf of the Marin County Department of Public Works
Building Maintenance Division, the Marin County Procurement Division is seeking to contract for
Countywide integrated pest management services as described in this solicitation.
Proposal packages will be received through Friday, October 6, 2023 UNTIL 2:00PM local time, at the
Marin County Procurement Division, 3501 Civic Center Drive Room 304, San Rafael, Ca 94903, or
through Bid Express®
Any proposer who wished their proposal to be considered is responsible for making certain that the
completed proposal, including all RFP documents, is received in the Procurement office by the
proper time. Proposals received after the scheduled submittal deadline will be returned unopened.
Copies, alternative formats, and auxiliary aids of this RFP will be made available upon request by
contacting Bianca Tummings in the Procurement Division at BTummings@marincounty.org
The County of Marin does not discriminate on the basis of race color, religion, creed, sec, age,
marital status, national origin, mental or physical disability, political belief or affiliation, veteran
status, sexual orientation, gender identity (including gender expression), genetic information, and
any other class of individuals protected from discrimination under state or federal law in any of its
activities or operations. This includes, but is not limited to, hiring, and firing of staff, selection of
volunteers and vendors, and provision of services. We are committed to providing an inclusive and
welcoming environment for all members of our staff, clients, volunteers, contractors,
subcontractors, vendors, and clients.
The County of Marin is committed to developing and supporting diverse, equitable, and inclusive
values within all aspects of its operations. By conducting business for or with the County, you are
representing your commitment to rejecting inequities in employment, services, and practices by
ensuring fair and equitable treatment for all.
1
TABLE OF CONTENTS
TABLE OF CONTENTS
2
PROJECT INFORMATION
5
Background
5
General Conditions
5
Submittal Requirements
5
Contract Term
5
Pricing
6
Minimum Qualifications/Experience Requirement
6
Additional Requirements
6
SCOPE OF WORK
7
Project Specifics
7
Technical Requirements
7
Key Goals/Capabilities
10
EXHIBIT A – PEST TREAMENT FREQUENCY CHART FOR COUNTY OF MARIN IPM
13
EXHIBIT B – RODENT TREAMENT CHART FOR COUNTY OF MARIN IPM
17
ATTACHMENT A – MONTHLY ACTIVITY REPORT
21
ATTACHMENT B – PROPOSAL QUESIONNARE
22
INSTRUCTIONS TO PROPOSERS
23
General Project Description
23
Pre-Proposal Conference
23
Solicitation Questions
23
Submittal Requirements
23
Timeline of Events
24
Opening of Proposals
24
Informed Proposers/ Examination of Documents
24
Nomenclatures
25
Interpretation, Correction
25
2
Prices, Negotiations and Mistakes
25
Withdrawal of Proposal
25
Terms of the Offer
25
GENERAL PROVISIONS
26
Responsible Parties
26
Award of Contract
26
Award Evaluation Criteria
26
Preferences
27
Supplier Performance Management Program (SPMP)
27
Addenda
28
Change Orders
28
Invoicing and Payment
28
Assignment and Subcontracting
28
Force Majeure
28
Nondiscriminatory Employee
29
Fair Employment Provisions
29
Cancellation of Contract
29
Termination for Default – Time Extension for Delay
30
Termination for Convenience
30
Nuclear Free Zone
30
Damages
30
Living Wage
31
Cooperative Agreement
31
Joint Procurement
31
Independent Proposer
31
Non-Appropriation of Funds
31
Compliance or Deviation to Specifications
32
Governing Laws
32
Insurance
32
Debarment and Suspension Certification
32
Conformity with Law and Safety
33
3
Attorney’s Fees
33
Proposer Agreement to Terms and Conditions
33
Right to Audit
33
California Public Records Act (CPRA)
33
Taxes
34
Tax, California Non-Resident Income and Franchise Tax Withholding
34
SOLICITATION DOCUMENTS TO BE RETURNED
35
SCHEDULE OF PROPOSED FEES
36
EXCEPTIONS TO THE SCOPE OF WORK
38
OFFER
39
REFERENCES AND PERFORMANCE
40
STATEMENT OF QUALIFICATIONS
41
DEBARMENT AND SUSPENSION CERTIFICATION
42
NON-COLLUSION DECLARATION
43
LOCAL BUSINESS PREFERENCE CERTIFICATION
44
WORKFORCE PREFERENCE CERTIFICATION
45
GENERAL SERVICES AGREEMENT (SAMPLE)
46
4
PROJECT INFORMATION
Background
County of Marin has determined that it will control pests using integrated pest management
consistent with the County of Marin Integrated Pest Management Ordinance No. 3598 and the
Integrated Pest Management Policy. The IPM Policy identifies elements and provides guidance for
an effective Integrated Pest Management program. The County’s Integrated Pest Management
Program primarily addresses the use of pesticides and herbicides and rodenticides used in and
around facilities. The County of Marin seeks a Contractor who will provide pest and rodent control
services.
The IPM Policy and Ordinance is available at the following websites:
https://www.marincounty.org/~/media/files/departments/pk/integrated-pest-mgmt/61813-bos-
approved-ipm-policy.pdf?la=en
https://www.marincounty.org/~/media/files/departments/pk/integrated-pest-mgmt/ipm-
commission/signed-ipm-ordinance-3598-approved-by-bos-73013.pdf?la=en
General Conditions
The issuance of this solicitation constitutes only an invitation to present responses. The County reserves
the right, at its sole discretion, to determine whether any aspect of the response satisfactorily meets the
criteria established in the solicitation. The County reserves the right to seek additional information and/or
clarification from the respondent, the right to confer with any respondent submitting a response and the
right to reject any or all responses with or without cause. The County reserves the right to reject any and
all responses for failure to meet the requirements contained herein, to waive any technicalities and to
select the responses, which, in the County’s sole judgment, best meets the requirement of the project. If
the solicitation is withdrawn by the County for any reason, the County shall have no liability to any
respondent for any costs or expense incurred with the preparation of a response to this solicitation or
related work. The County reserves the right, at its sole discretion, to waive any irregularities or informality.
An example of the County of Marin General Services Agreement [GSA], is attached to this solicitation. By
submitting a response without exceptions, the contracting firm accepts all terms and conditions contained
in the Sample General Services Agreement attached. Additional terms and conditions may be required and
may be negotiated after award.
Submittal Requirements
Electronic submissions via Bid Express® or one (1) original copy (marked as such) and one (1) electronic
copy proposal on a USB jump/thumb drive.
Contract Term
It is the County’s intent to award this contract with an initial contract term of one year. The County
reserves the right to extend the contract for up to 4 additional years in one-year increments.
5
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For more information, please visit the Publication URL Web page.
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