RFP 2849 Sir Francis Drake Blvd. Landscape Maintenance Services Addendum #1
| Agency: | Marin County |
|---|---|
| State: | California |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Jan 19, 2024 |
| Due: | Feb 7, 2024 |
| Solicitation No: | RFP 2849 |
| Publication URL: | To access bid details, please log in. |
| Category: | Goods and General Services |
| Location: | Sir Francis Drake Blvd |
| Issue Date: | January 10, 2024 |
| Project Description: | Marin County Parks Department is responsible for the care and maintenance of landscaped medians along Sir Francis Drake Blvd (“SFDB”), from Eliseo Dr west to College Avenue. Parks is seeking to contract for SFDB for medians as described in this solicitation. All interested parties should submit proposals that include labor, material, tools, equipment, transportation, personal protection equipment, tool storage, and superintendence required to execute these services in accordance with the given specifications. |
| Project Information: | |
| Prebid Conference Information: |
There will be mandatory pre-proposal conference scheduled by the County. This conference should be approximately 40 minutes long.
Date/Time: Wednesday, January 17, 2024 @ 10:00AM PST
|
| Question Submittal Date: |
01/24/24
4:00 PM |
| Submission Due By: |
02/7/24
2:00 PM |
| Contact: | Email Bianca Tummings |
| Delivery Address: |
Submit paper proposals to
Bianca Tummings Procurement Division 3501 Civic Center Drive, Suite 304 San Rafael, CA 94903 |
Attachment Preview
PARKS AND OPEN SPACE
THE MARIN COUNTY PARKS AND OPEN SPACE DEPARTMENT
REQUEST FOR PROPOSAL (RFP) #2849
SIR FRANCIS DRAKE BLVD. LANDSCAPE MAINTENANCE SERVICES
January 10, 2024
On behalf of the Marin County Parks and Open Space the Marin County Procurement Division is
seeking to contract for Sir Francis Drake Blvd. Landscape Maintenance services as described in this
solicitation.
Proposal packages will be received through Wednesday, February 7, 2024 UNTIL 2:00PM PST, at the
Marin County Procurement Division, 3501 Civic Center Drive Room 304, San Rafael, Ca 94903 or
through Bid Express®
Any proposer who wished their proposal to be considered is responsible for making certain that the
completed proposal, including all RFP documents, is received in the Procurement office by the
proper time. Proposals received after the scheduled submittal deadline will be returned unopened.
Copies, alternative formats and auxiliary aids of this RFP will be made available upon request by
contacting Bianca Tummings in the Procurement Division at Bianca.Tummings@marincounty.gov
The County of Marin does not discriminate on the basis of race color, religion, creed, sec, age,
marital status, national origin, mental or physical disability, political belief or affiliation, veteran
status, sexual orientation, gender identity (including gender expression), genetic information, and
any other class of individuals protected from discrimination under state or federal law in any of its
activities or operations. This includes, but is not limited to, hiring and firing of staff, selection of
volunteers and vendors, and provision of services. We are committed to providing an inclusive and
welcoming environment for all members of our staff, clients, volunteers, contractors,
subcontractors, vendors and clients.
The County of Marin is committed to developing and supporting diverse, equitable, and inclusive
values within all aspects of its operations. By conducting business for or with the County, you are
representing your commitment to rejecting inequities in employment, services, and practices by
ensuring fair and equitable treatment for all.
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TABLE OF CONTENTS
TABLE OF CONTENTS
2
INSTRUCTIONS TO PROPOSERS
5
General Project Description
5
Mandatory Pre-Proposal Conference
5
Solicitation Questions
5
Submittal Requirements
5
Timeline of Events
6
Opening of Proposals
6
Informed Proposers/ Examination of Documents
6
Nomenclatures
7
Interpretation, Correction
7
Prices, Negotiations and Mistakes
7
Withdrawal of Proposal
7
Terms of the Offer
7
GENERAL PROVISIONS
8
Responsible Parties
8
Award of Contract
8
Award Evaluation Criteria
8
Preferences
9
Supplier Performance Management Program (SPMP)
9
Addenda
10
Change Orders
10
Invoicing and Payment
10
Assignment and Subcontracting
10
Force Majeure
11
Nondiscriminatory Employee
11
Fair Employment Provisions
11
Cancellation of Contract
12
Termination for Default – Time Extension for Delay
12
2
Termination for Convenience
12
Nuclear Free Zone
12
Damages
13
Living Wage
13
Cooperative Agreement
13
Joint Procurement
13
Independent Proposer
13
Non-Appropriation of Funds
13
Compliance or Deviation to Specifications
14
Governing Laws
14
Insurance
14
Debarment and Suspension Certification
14
Conformity with Law and Safety
15
Attorney’s Fees
15
Proposer Agreement to Terms and Conditions
15
Right to Audit
15
California Public Records Act (CPRA)
16
Taxes
16
Tax, California Non-Resident Income and Franchise Tax Withholding
16
PROJECT INFORMATION
17
Background
17
General Conditions
17
Submittal Requirements
17
Contract Term
17
Pricing
17
Minimum Qualifications/Experience Requirement
18
SCOPE OF WORK
19
Project Specifics
19
Technical Requirements
24
ATTACHMENT A – Site Map
26
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ATTACHMENT B – Frequency Schedule for SFDB Medians
27
ATTACHMENT C – Irrigation Scheduling Form
28
ATTACHMENT D – IPM Ordinance and Policy Acknowledgement
29
ATTACHMENT E – Monthly IPM Report Forms
30
SOLICITATION DOCUMENTS TO BE RETURNED
31
SCHEDULE OF PROPOSED FEES
32
EXCEPTIONS TO THE SCOPE OF WORK
34
OFFER
35
REFERENCES AND PERFORMANCE
36
STATEMENT OF QUALIFICATIONS
37
DEBARMENT AND SUSPENSION CERTIFICATION
38
NON-COLLUSION DECLARATION
39
LOCAL BUSINESS PREFERENCE CERTIFICATION
40
WORKFORCE PREFERENCE CERTIFICATION
41
GENERAL SERVICES AGREEMENT (SAMPLE)
42
4
INSTRUCTIONS TO PROPOSERS
General Project Description
Marin County Parks Department is responsible for the care and maintenance of landscaped medians along
Sir Francis Drake Blvd (“SFDB”), from Eliseo Dr west to College Avenue. Parks is seeking to contract for
SFDB for medians as described in this solicitation. All interested parties should submit proposals that
include labor, material, tools, equipment, transportation, personal protection equipment, tool storage, and
superintendence required to execute these services in accordance with the given specifications.
Mandatory Pre-Proposal Conference
- There will be mandatory pre-proposal conference scheduled by the County. This conference should be
approximately 40 minutes long.
Date/Time: Wednesday, January 17, 2024 @ 10:00AM PST
Location: Zoom Meeting
Link: https://us04web.zoom.us/j/79562365785?pwd=Dmqp7xNiZblzR8JP9KOu2rldbUCSq9.1
Meeting ID: 795 6236 5785
Passcode: 7cJjbH
Solicitation Questions
Proposers may submit written questions regarding this solicitation. All questions must be emailed and
received by Wednesday, January 24, 2024 no later than 4:00PM PST. Questions asked after this date and
time will not be considered. All questions shall be submitted to Bianca Tummings, Procurement
Department via email, Bianca.Tummings@marincounty.gov or through the Bid Express® online platform.
The subject line shall be: RFP 2849 – Sir Francis Drake Blvd. Landscape Maintenance Services - Do Not
Open
Phone calls and faxed questions will not be accepted.
Answers to all written questions concerning this solicitation will be posted on the County of Marin
Contracting Opportunities website and the Bid Express® online platform on Wednesday, January 31, 2024.
It is the responsibility of all interested proposers to access the website(s) for this information.
Submittal Requirements
The Marin County has transitioned its bidding processes to the Bid Express® online platform. Bidders can
access current solicitations and a how-to guide for first-time Bid Express users County of Marin Bid Express
home page at https://www.bidexpress.com/businesses/53528/home. Bidders must register for a free Bid
Express account to view project solicitations; download bid documents; see the plan holder’s list and
submit bid RFIs.
Submitted responses must include the form(s) provided with this solicitation package. All items shall be
filled in and the signatures of all persons signing shall be written and printed in longhand. All proposals
submitted must have a completed Offer form signed by a duly authorized officer of the proposing
contractor. Proposals not submitted on the form(s) provided, unless otherwise specified, may not be
considered by the County of Marin Procurement Division.
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For more information, please visit the Publication URL Web page.
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