Professional Engineering Services Civic Center Campus Lighting

Agency:	Marin County
State:	California
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction R - Professional, Administrative and Management Support Services
Posted:	Feb 12, 2024
Due:	Feb 29, 2024
Publication URL:	To access bid details, please log in.

Category:	Professional Services
Location:	Marin Civic Center, located at 3501 Civic Center Drive in San Rafael. Issue Date: January 29, 2024
Issue Date:	January 29, 2024
Project Description:	The County of Marin is seeking proposals from a qualified Electrical Engineering consultant to prepare designs, produce construction documents, and provide bid and construction phase support for the survey, assessment, and replacement of the Civic Center Campus parking lot lighting, at the Marin Civic Center, located at 3501 Civic Center Drive in San Rafael. The primary design discipline for this project is electrical engineering, with support in the areas of architectural and historic considerations, civil/structural engineering, and cost estimating/scheduling.
Project Information:	RFP/Solicitation [PDF] Civic Center Master Design Guidelines [PDF] Contract [PDF]
Question Submittal Date:	02/15/24 5:00 PM
Submission Due By:	02/29/24 5:00 PM
Contact:	Mark Mancuso
Delivery Address:	Delivery Address: Submit paper proposals to Attn: Mark Mancuso Capital Division 3501 Civic Center Drive, Suite 304 San Rafael, CA 94903

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PROJECT NUMBER 41C2407

REQUEST FOR PROPOSALS

FOR

PROFESSIONAL ENGINEERING SERVICES

MARIN CIVIC CENTER CAMPUS LIGHTING

3501 Civic Center Drive, San Rafael CA 94903

Issued January 29, 2024

Proposals Due:

Thursday, February 29, 2024 by 5:00 PM

Contact:

Mark Mancuso

Capital Planning & Project Manager

Marin County Department of Public Works

3501 Civic Center Drive, Room 404

San Rafael, CA 94903

(415) 473-3244

Mark.Mancuso@marincounty.gov

Marin Civic Center Campus Lighting

Project No. 41C2407

I. INTRODUCTION

The County of Marin is seeking proposals from a qualified Electrical Engineering

consultant to prepare designs, produce construction documents, and provide bid and

construction phase support for the survey, assessment, and replacement of the Civic Center

Campus parking lot lighting, at the Marin Civic Center, located at 3501 Civic Center Drive

in San Rafael.

The primary design discipline for this project is electrical engineering, with support in the

areas of architectural and historic considerations, civil/structural engineering, and cost

estimating/scheduling. Refer to section III. Scope of Services for more details. The

successful Proposer must be prepared to start work immediately upon contract

award.

II. BACKGROUND

The Marin County Civic Center is located on approximately one hundred and sixty acres

in the City of San Rafael, twenty miles north of San Francisco. The Civic Center building

receives power from two (2) PG&E supply lines, Circuits 1106 and 1109. There are four

(4) existing major lighting loops with approximately 170 pole-based fixtures. These

fixtures were originally installed fifty years ago with direct burial grounds and have been

failing due to age and deterioration. The fixtures have been incrementally retrofit and

replaced with several fixture types and LED retrofit components that are no longer

available. Note that a generic modernized “mushroom” style fixture has been designed and

sourced as part of a project currently under construction; the 41CAP13013 Veterans

Memorial Coliseum Parking lot. Design drawings for this fixture are available.

The objective of this project is to evaluate and summarize the existing campus lighting and

the four (4) major existing exterior lighting loops that support the campus parking lots, the

electrical service feeding those loops, and controls for these fixtures. The goal is to assess

and facilitate design and construction for the replacement and modernization of the

lighting, lighting loops or series, and their controls. The design shall prioritize the areas

determined as closest to end-of-life (in the highest priority of need) and provide a

sequenced scope for the incremental repairs and replacement of all of the fixtures/ service

loops, feeders, lighting controls, piers, poles and finished fixtures. A comprehensive plan

is required to support a historically sensitive, modernized, and compliant, energy efficient,

and safe exterior lighting system for pedestrians and vehicles.

III. SCOPE OF SERVICES

TASK 1: SURVEY/ ANALYSIS

The consultant will be tasked with evaluating the existing four (4) major

lighting loops for deficiency, priority, feasibility, and cost.

1. Jury Parking through the Civic Center Drive

2. HOJ and Jail Parking Lot

Marin Civic Center Campus Lighting

Project No. 41C2407

3. Civic Center and GSA Upper and Lower Administration parking lots

4. Judge Haley Drive and Accessible parking areas.

The County possess limited historic records, so consultant team will be

expected to verify existing conditions in the field and collect information on the

current lighting and controls, the overall utility service and infrastructure at the

site, and operational objectives through research, interviews, and other means.

Deliverables:

TECHNICAL SURVEY MEMORANDUM: Deliver a schematic plan and

specification for each fixture type and loop option; a phased project scope

narrative, and a benefit/risk analysis for each lighting fixture loop and control

option. Include consideration and compatibility of the designed plans for future

integration into a Building Management System (BMS). Include delivery of an

Engineer’s Rough Order of Magnitude cost estimate and a probable delivery

schedule for each option presented; and the Engineer’s professional

recommendation for the preferred option(s).

TASK 2: DESIGN

Upon completion of Task 1, the County will review the alternatives and

confirm/select their preferred design option. The consultant will then be tasked

with preparing the detailed design and construction documents for the project.

In addition, the consultant will provide technical support to the County PM, as

required, to secure all approvals and local permits for the project. The design

team shall also commit to attending several (3-4) committee meeting

obligations for Board of Supervisors construction subcommittee, Climate

Action Plan, Frank Lloyd Wright Conservancy, and any others as needed.

Deliverables:

1. PROGRESS SETS: 30/60/90-day Progress Documents for County Review

2. COST ESTIMATES: Professional Estimator’s estimate of Probable

Construction Cost at 60% and 90% complete

3. PERMIT DOCUMENTS: Permit-Ready Documents: 95% Drawings and

Calculations

4. BID DOCUMENTS: Bid-Ready Documents: 100% Drawings and

Specifications

TASK 3: BID SUPPORT

Consultant shall provide technical support to the County project manager and

construction manager during the Contractor solicitation process. Services shall

include participation in a pre-bid site walk with potential bidders; drafting of

responses to bidder questions; and preparation of revised drawings,

specifications, or other bidding documents appropriate for issuance as bid

addenda.

Marin Civic Center Campus Lighting

Project No. 41C2407

TASK 4: Design Support Services

Consultant shall provide technical support to the County Project Manager

during the construction process. Services shall include: participation in a pre-

construction meeting, weekly progress meetings, and a punch-list site walk;

review and approval of construction submittals, including shop drawings and

construction schedules; assists in coordination with construction manager

review of contractor’s requests for cost or schedule changes; periodic field

inspections to confirm conformance with design documents; generation of

responses to contractor questions and issuance of supplemental design

information, if required; and issuance of final as-built drawings at the

conclusion of the project.

IV. DESIRED QUALIFICATIONS

The consultant should demonstrate successful and verifiable experience in providing

services for similar projects and for public sector clients. The successful proposal will

clearly demonstrate that the consultant is:

1. A professional firm whose sole source of income is derived from the professional

services they offer to the clients they represent.

2. A professional firm without any affiliation with contractors, suppliers,

manufacturers, or any interest that could be construed as a conflict of interest to the

proposed project.

3. A professional firm that has experience delivering projects of similar scope and

size. The consultant should demonstrate successful and verifiable experience in

providing such services for similar public-sector facility projects and for public

sector clients as described in the Scope of Work section.

4. A project team whose members possess relevant education, work experience, and

professional engineering licenses, issued by the State of California, for the

engineering disciplines aligned with the scope of work; and

5. A project team possessing exceptional problem solving, interpersonal, and

communication skills.

V. PROPOSAL CONTENT

This section covers the general and background information each firm is to provide when

submitting their proposal.

All information contained in the RFP response should be concise and responsive to the

content of this request. Fewer pages are better and please do not include complete firm

project portfolio. All information requested under Sections 1 and 2 should be provided

within a MAXIMUM of Fifteen (15) PAGES. This limit does not include insurance

certificates or schedule and fee proposal documents (Section 3 and 4).

Marin Civic Center Campus Lighting

Project No. 41C2407

The proposal should be organized in the following format and must contain, at a minimum,

all listed items in the same sequence as below. Within each section of the response,

requirements must be addressed in the order in which they appear below:

Section 1: Cover Letter

Each proposal received must include a letter of submittal including the following:

1. Identify the submitting organization, including the company name, business

address, including headquarters and all local offices and telephone numbers.

2. Identify the name, title, telephone numbers, and e-mail address of the person or

persons authorized by the organization to contractually obligate the

organization and to be contacted for clarification of the proposal response.

3. Statement of Understanding: Demonstrate and understanding of the project

scope of work. Provide a brief statement indicating your overall understanding

of the County’s objectives, and the consultant services being requested.

4. Project Approach: Demonstrate an understanding of the project issues. Include

a short discussion of your intended approach to delivering the services, which

demonstrates an understanding of the underlying issues, challenges, and goals

of the effort.

5. Signed by the person authorized to contractually obligate the organization; and,

6. Acknowledged receipt of all addenda to this RFP.

Section 2: References and Experience

Proposer shall include a statement of relevant experience with similar projects. It should

thoroughly describe the firm’s experience and success as well as the experience and success

of sub-consultants, if applicable.

1. Describe experience with a minimum of three (3) projects of the size and scope

similar to this project. For each project description provide the following

information:

o Project name and location

o Brief description of the project and the contracted scope of work

o Month and year services began and ended

o Firm’s project team

o Client name, address, contact person and telephone. Please verify in

advance that the contacts provided are still currently employed and they

are willing to serve as a reference.

Please provide additional written materials illustrating the firm and proposed project team

members’ relevant experience and qualifications. If sub-consultants are to be used, provide

documentation of the firm/individual’s qualifications. Additional materials should be

limited to keep the overall proposal submission within the maximum page count specified.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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Professional Engineering Services Civic Center Campus Lighting

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