COUNTY OF MARIN
Request for Proposals #2843
Comprehensive Organizational and Operational
Analysis of the District Attorney’s Office
Date Released:
Monday, November 6, 2023
Declaration of Interest Due By:
5:00 pm on Tuesday, November 21, 2023
Submittals Due By:
5:00 pm on Wednesday, December 20, 2023
to the
County Administrator’s Office
3501 Civic Center Drive, Room 325
San Rafael, CA 94903
Attention: Talia Smith
tsmith@marincounty.org
Comprehensive Organizational and Operational Analysis of the Marin County District
Attorney’s Office RFP - 2023
Table of Contents
I. Project Information and Scope of Work ....................................................................2
II. Instructions...............................................................................................................5
III. General Provisions and Award Evaluation..............................................................10
IV. Submittal Document 1: Offer ..................................................................................20
V. Submittal Document 2: Schedule of Proposed Fees ..............................................21
VI. Submittal Document 3: Debarment and Suspension Certification...........................22
VII. Submittal Document 4: Non-collusion Declaration..................................................23
VIII. Submittal Document 5: Local Business Preference Certification ............................24
IX. Submittal Document 6: Workforce Preference Certification ....................................25
X. Attachment 1: Sample Professional Services Contract...........................................26
I. Project Information and Scope of Work
A. Proposal Requested
The County of Marin County Administrator’s Office is requesting proposals for a
Comprehensive Organizational and Operational Analysis of the District Attorney’s
Office within the scope of work detailed within this RFP.
B. Overview of County and Office
District Attorney’s Office
The Marin County District Attorney’s Office prosecutes criminal violations of state law
and county ordinances on behalf of more than 260,000 residents in Marin County. The
principal duties of the District Attorney include acting as the public prosecutor of
violations of state law and county ordinances; instituting criminal proceedings against
persons charged with or reasonably suspected of public offenses; advising both the Civil
and Criminal grand juries; and investigating and seeking both criminal and civil remedies
for unlawful business practices.
The office operates with an annual budget of $9.5 million and 85 FTE employees and is
headed by the elected District Attorney. The Marin County District Attorney’s Office is
part of the County organization, however, the DA is elected by all voters in Marin County
and serves as the prosecutorial authority for crimes committed in unincorporated and
incorporated areas of the County. The District Attorney is an officer of the State when
engaged in the prosecution of crimes.
Mission Statement: The Marin County District Attorney’s Office’s primary mission is
promoting safety through innovative and collaborative approaches to crime prevention
and prosecution while maintaining our commitment to victims’ rights, offender
rehabilitation, consumer protection, and public engagement.
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Comprehensive Organizational and Operational Analysis of the Marin County District
Attorney’s Office RFP - 2023
Marin County Government
Marin County has 11 incorporated cities and towns that provide municipal services to
residents within their jurisdictions: Belvedere, Corte Madera, Fairfax, Larkspur, Mill
Valley, Novato, Ross, San Anselmo, San Rafael, Sausalito, and Tiburon. Marin County
government, directed by the elected Board of Supervisors, provides municipal services
to all unincorporated areas of the county. Additionally, certain County services, as
dictated in state and federal law, serve all residents in Marin, including the District
Attorney and other criminal justice functions, health and human services, elections,
property assessment and tax collection.
One of the nine San Francisco Bay Area counties, Marin County is located across the
Golden Gate Bridge from San Francisco and the Richmond-San Rafael Bridge from
Contra Costa County. Part of the interconnected Bay Area economy, many residents in
Marin commute across county lines for work – and many Marin businesses employ
workers from nearby counties. Marin is also known for its extensive natural, recreational
and agricultural lands – nearly 85 percent of the county’s land area is protected open
space.
The County of Marin is a stable and well-run organization comprised of 23 departments
with more than 2,500 positions. It has a FY 2023-24 operating budget of approximately
$784 million, including all funds and special districts.
C. Project Background
The County Administrator’s Office and the District Attorney’s Office are undertaking this
effort to review and provide recommendations which address a backlog of criminal
cases, as well as unfunded legislative mandates in the criminal justice system that have
added additional responsibilities and increased workloads officewide. The intent of this
project is to provide a summary report and specific recommendations regarding the
organizational structure of the office, procedures, responsibilities and staffing and
budgetary resources allocated within the District Attorney’s Office, and what is required
to ensure the most effective utilization of limited financial resources, including specific
recommendations regarding whether or not additional resources or modified processes
are required to accomplish the department’s mission and obligations.
This project should also assess how new mandates for the District Attorney’s Office
have impacted workloads within the office. These new mandates include Racial Justice
Act motions, PRA requests, 1437 returns, Bruen motions, increasing serious juvenile
cases, mental health diversion, discovery processing demands, and increasing law and
motion demands.
When reviewing the County’s economic health, financial capacity, or delivery of services,
the County typically compares itself with seven other counties that share similar
economic geographic and social characteristics (Comparable Counties) from year to
year: Napa, Monterey, San Luis Obispo, San Mateo, Santa Barbara, Santa Cruz, and
Sonoma. The intent of the report is also to understand organizational and operational
similarities and differences between Marin and other counties, which may include these
comparable counties and/or others that may prove to be more relevant in considering
comparisons of a District Attorney’s Office.
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Comprehensive Organizational and Operational Analysis of the Marin County District
Attorney’s Office RFP - 2023
D. Scope of Work (specific scope to be developed with vendor)
The ultimate report will provide findings and recommendations to the CAO and the
Board of Supervisors that identify opportunities for improved efficiencies and allocation
of resources. This includes, but is not limited to:
The final report will provide the Board of Supervisors with a comprehensive evaluation of
the current structure of the Office which identifies opportunities for improved efficiencies
and allocation of resources. The report should identify areas of greatest organizational
and operation strengths, and also priorities areas of improvement.
The contractor’s evaluation and analysis should include:
a. Comparative staffing levels, including allocation of attorney and legal support
staff, particularly in regards to case backlog, PRA requests, multiple jury trial
settings, and criminal calendar size, among others.
b. Structure, Roles and Decision Authorities, including
a. Clarity of roles and accountability for decisions, and
b. Organizational structures that support departmental objectives;
c. Work processes, including
a. Processing times and related standards
b. Use of technology and other tools to streamline decision-making within
the department and with justice partners.
d. Review and analyze publicly available or readily accessible background data on
topics including, but not limited to, court backlog, performance outcomes,
mandatory and discretionary levels of service, current and prior years’ baseline
and modified budget, Grand Jury reports and District Attorney’s response,
resources required for current programs and services, departmental policies,
procedures and practices, staffing levels and resource allocation, and workload
and workload trend information
e. Conduct interviews with key stakeholders, which may include staff and/or
management within the District Attorney’s Office, Public Defender’s Office,
Probation, and the Courts;
f. Make comparisons to related California counties, identified as relevant for this
evaluation;
g. Evaluate core functions and determine baseline departmental services, aligned
with evidence-based practices and federal, state, and local requirements;
h. Identify strengths, weaknesses, and opportunities for improvement;
i. Recommend priorities and phasing of improvements;
j. Recommend evidence-based best practices, business models, and strategies for
implementation;
k. Recommend and/or develop service-delivery performance measures, matrixes,
and benchmarks to measure progress and ensure sustainability;
l. Prepare a final report which provides recommendations based on needs, and;
m. With County staff, present final report to the Board of Supervisors.
**End of Project Information and Scope of Work**
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Comprehensive Organizational and Operational Analysis of the Marin County District
Attorney’s Office RFP - 2023
II. Instructions
A. Declaration of Interest
All interested respondents shall submit a written Declaration by Tuesday, November 21,
2023. Please email Talia Smith at tsmith@marincounty.org.
The subject line of the email shall be: RFP Organizational & Operational Analysis of the
District Attorney’s Office – Declaration of Interest
The body of the email simply needs to indicate in writing that the interested party intends
to submit a final proposal in response to the RFP and must provide contact information
for the interested party. Submitting a Declaration of Interest does not compel an
interested party to submit a final proposal.
B. Solicitation Questions
The Proposer must carefully examine the specifications, terms and conditions provided
in the Request for Proposal and become fully informed as to the requirements set forth
therein. If any party planning to submit a proposal discovers any ambiguity, conflict,
discrepancy, omission or error in the proposal, has any questions in relationship to the
“Scope of Work”, or any other related matters, shall submit their questions and/or
request clarification or modification of the document(s) in writing via email.
All questions must be emailed and received by Tuesday, November 21, 2023 no later
than 5:00 pm local time. Questions asked after this date and time will not be considered.
All questions shall be submitted to Talia Smith via email at tsmith@marincounty.org.
Phone calls and faxed questions will not be accepted.
The subject line of the email shall be: RFP Organizational & Operational Analysis of the
District Attorney’s Office – Solicitation Question
Answers to all written questions concerning this solicitation will be posted on the County
of Marin Contracting Opportunities website on Wednesday, November 29, 2023 by the
end of the day. It is the responsibility of all interested proposers to access the website(s)
for this information.
C. Proposal Submittal Requirements
Submitted responses must include the form(s) provided with this solicitation package. All
items shall be filled in and the signatures of all persons signing shall be written and
printed in longhand. All proposals submitted must have a completed Offer form signed
by a duly authorized officer of the proposing contractor. Proposals not submitted on the
form(s) provided, unless otherwise specified, may not be considered by the County
Administrator’s Office.
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