Uniform and Laundry Services
| Agency: | Marin County |
|---|---|
| State: | California |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Oct 19, 2023 |
| Due: | Nov 9, 2023 |
| Solicitation No: | RFP 2841 |
| Publication URL: | To access bid details, please log in. |
| Category: | Goods and General Services |
| Proposal Number: | RFP 2841 |
| Issue Date: | October 18, 2023 |
| Project Description: | The County of Marin Department of Public Works provides uniforms and laundry services to employees in the Garage, Print Shop, Radio, Roads, and Maintenance/Custodial divisions. The garments that are supplied to these employees include, but are not limited to: pants, coveralls, shirts, and jackets. In addition to uniforms, the County also obtains supplies including, but not limited to: shop towels, fender covers, and floor mats. The Contractor shall provide weekly rental, laundry, and maintenance services related to these garments and supplies as described in this solicitation. |
| Project Information: | Request for Proposal / Solicitation [PDF] |
| Prebid Conference Information: |
There will be an optional pre-proposal conference scheduled by the County. This conference should be approximately 1 hour long.
Date/Time: Thursday, October 26, 2023 @10:00 AM
|
| Question Submittal Date: |
10/30/23
4:00 PM |
| Submission Due By: |
11/9/23
2:00 PM |
| Contact: | For specific questions, email Bianca Tummings |
| Delivery Address: |
Electronic bids can be submitted on the
Bid Express website
[External]
.
If submitting paper bids, submit to: Marin County Department of Public Works Procurement Division 3501 Civic Center Drive - Room #304 San Rafael, CA 94903 |
Attachment Preview
DEPARTMENT OF PUBLIC WORKS
THE MARIN COUNTY DEPARTMENT OF PUBLIC WORKS
REQUEST FOR PROPOSAL (RFP) #2841
UNIFORM AND LAUNDRY SERVICES
OCTOBER 18, 2023
On behalf of the Marin County Department of Public Works the Marin County Procurement Division is seeking
to contract for uniform and laundry services as described in this solicitation.
Proposal packages will be received through Thursday, November 9, 2023 UNTIL 2:00PM local time.
Written submission must include one (1) written original (marked as such) and one (1) electronic proposal
copy on a jump/thumb drive, delivered to the Marin County Procurement Division, 3501 Civic Center Drive
Room 304, San Rafael, Ca 94903 or electronic submissions through Bid Express®.
Any proposer who wished their proposal to be considered is responsible for making certain that the
completed proposal, including all RFP documents, is received in the Procurement office by the proper time.
Proposals received after the scheduled submittal deadline will be returned unopened.
Copies, alternative formats and auxiliary aids of this RFP will be made available upon request by contacting
Bianca Tummings in the Procurement Division at BTummings@marincounty.org
The County of Marin does not discriminate on the basis of race color, religion, creed, sec, age, marital status,
national origin, mental or physical disability, political belief or affiliation, veteran status, sexual orientation,
gender identity (including gender expression), genetic information, and any other class of individuals
protected from discrimination under state or federal law in any of its activities or operations. This includes,
but is not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services.
We are committed to providing an inclusive and welcoming environment for all members of our staff, clients,
volunteers, contractors, subcontractors, vendors and clients.
The County of Marin is committed to developing and supporting diverse, equitable, and inclusive values within
all aspects of its operations. By conducting business for or with the County, you are representing your
commitment to rejecting inequities in employment, services, and practices by ensuring fair and equitable
treatment for all.
1
TABLE OF CONTENTS
TABLE OF CONTENTS
2
SCOPE OF WORK
5
Background
5
Project Specifics
5
Startup
5
Transition Plan
5
Garments and Supplies
6
Identification System
6
Laundry
6
Pick Up and Delivery
7
Maintenance of Garments and Supplies
7
Replacement of Garments and Supplies
7
Measurement, Fit, Colors and Patches
8
Extended Absences or End of Employment
8
Performance
8
Pricing
9
ATTACHMENT A – COUNTY ESTIMATED UNIFORM QUANTITIES
10
ATTACHMENT B – SCHEDULE OF FEES
12
ATTACHMENT C – COUNTY PICK UP AND DELIVERY LOCATIONS
14
INSTRUCTIONS TO PROPOSERS
15
Timeline of Events
15
Opening of Proposals
15
Pre-Proposal Conference
15
Solicitation Questions
15
Submittal Requirements
16
2
Award Evaluation Criteria
16
Informed Proposers/ Examination of Documents
17
Nomenclatures
18
Interpretation, Correction
18
Prices, Negotiations and Mistakes
18
Withdrawal of Proposal
18
General Conditions
18
Terms of the Offer
19
SOLICITATION DOCUMENTS TO BE RETURNED
20
ATTACHMENT D – TRANSITION PLAN
21
EXCEPTIONS TO THE SCOPE OF WORK
22
STATEMENT OF QUALIFICATIONS
23
OFFER
24
REFERENCES AND PERFORMANCE
25
DEBARMENT AND SUSPENSION CERTIFICATION
26
NON-COLLUSION DECLARATION
27
LOCAL BUSINESS PREFERENCE CERTIFICATION
28
WORKFORCE PREFERENCE CERTIFICATION
29
GENERAL PROVISIONS
30
Responsible Parties
30
Award of Contract
30
Preferences
30
Supplier Performance Management Program (SPMP)
31
Addenda
31
Change Orders
31
Invoicing and Payment
31
Assignment and Subcontracting 65
32
Force Majeure
32
3
Nondiscriminatory Employee
32
Fair Employment Provisions
32
Cancellation of Contract
33
Termination for Default – Time Extension for Delay
33
Termination for Convenience
33
Nuclear Free Zone
34
Damages
34
Living Wage
34
Cooperative Agreement
34
Joint Procurement
34
Independent Proposer
34
Non-Appropriation of Funds
35
Compliance or Deviation to Specifications
35
Governing Laws
35
Insurance
35
Debarment and Suspension Certification
36
Conformity with Law and Safety
36
Attorney’s Fees
36
Proposer Agreement to Terms and Conditions
37
Right to Audit
37
California Public Records Act (CPRA)
37
Taxes
37
Tax, California Non-Resident Income and Franchise Tax Withholding
37
SAMPLE GENERAL SERVICE AGREEMENT
38
4
SCOPE OF WORK
Background
The County of Marin Department of Public Works provides uniforms and laundry services to employees in
the Garage, Print Shop, Radio, Roads, and Maintenance/Custodial divisions. The garments that are
supplied to these employees include, but are not limited to: pants, coveralls, shirts, and jackets. In addition
to uniforms, the County also obtains supplies including, but not limited to: shop towels, fender covers, and
floor mats. The Contractor shall provide weekly rental, laundry, and maintenance services related to these
garments and supplies as described in this solicitation.
Project Specifics
The County of Marin is requesting proposals from qualified providers of Uniform Rental, Laundry, and
Maintenance services. It is the County’s intent to award this contract for an initial one (1) year term,
beginning December 15, 2023 and ending on December 14, 2024. By mutual agreement the contract may
be extended, through written correspondence by the Procurement Division for a maximum of four (4)
years in one (1) year increments.
Startup
At the commencement of this contract the Contractor shall issue new, unwashed and unworn uniforms,
garments and supplies. The initial inventory shall be provided to existing permanent or temporary
employees, and any new or additional permanent or temporary County employees thereafter regardless of
hire date.
The Contractor shall provide each employee:
- Eleven (11) sets of uniforms, unless otherwise designated by the Division representative.
- One (1) uniform will be worn, five (5) uniforms will be sent in for Laundry,
- Five (5) uniform will be clean and available at the work site. Uniforms shall consist of, but not be
limited to, a work shirt, work pants and/or coveralls.
- All garments for permanent and temporary hires must include standard name patches as
designated by the County Representative from the date of issue.
Startup of Supplies, such shop towels, fender covers, and floor mats, shall be determined through the
proposed Transition Plan and with collaboration of the Division Representative.
The quantities of uniforms for startup are included in the estimated County usage table (see Attachment
A). Startup Costs shall be included by the Contractor with their price submission and shall be an additional
charge to the County.
The Contractor shall designate an account manager and maintain sufficient staff, pickup and delivery
drivers and facilities to properly and adequately perform all services requested under the contract and all
related issues.
Transition Plan
The Contractor must include a description of its proposed transition plan that would ensure a smooth
transition of uniform rental and laundry services from the current services provider with its bid submission.
5
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