Vegetation Management Services
| Agency: | Marin County |
|---|---|
| State: | California |
| Type of Government: | State & Local |
| Category: |
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| Posted: | Feb 8, 2024 |
| Due: | Feb 21, 2024 |
| Solicitation No: | 2846 |
| Publication URL: | To access bid details, please log in. |
| Category: | Goods and General Services |
| Proposal Number: | 2846 |
| Issue Date: | January 11, 2024 |
| Project Description: |
The County of Marin is soliciting proposals from qualified firms to provide four (4) types of vegetation management services. The requested services are:
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| Project Information: |
|
| Prebid Conference Information: |
There will be an optional pre-proposal conference scheduled by the County. This conference should be approximately one (1) hour long.
Date/Time: Wednesday January 24, 2024 @ 11:00 AM
|
| Question Submittal Date: |
01/31/24
2:00 PM |
| Submission Due By: |
02/21/24
2:00 PM |
| Contact: | Email David Lawlor |
| Delivery Address: |
Submit paper proposals to
David Lawlor Procurement Division 3501 Civic Center Drive, Suite 304 San Rafael, CA 94903 |
Attachment Preview
FIRE DEPARTMENT
THE MARIN COUNTY FIRE DEPARTMENT
REQUEST FOR PROPOSAL (RFP) #2846
VEGETATION MANAGEMENT SERVICES
January 11, 2024
On behalf of the Marin County Fire Department the Marin County Procurement Division is seeking to
contract for Vegetation Management services as described in this solicitation.
Proposal packages will be received through Wednesday, February 21, 2024 UNTIL 2:00PM PST, at the
Marin County Procurement Division, 3501 Civic Center Drive Room 304, San Rafael, Ca 94903.
Any proposer who wished their proposal to be considered is responsible for making certain that the
completed proposal, including all RFP documents, is received in the Procurement office by the
proper time. Proposals received after the scheduled submittal deadline will be returned unopened.
Copies, alternative formats and auxiliary aids of this RFP will be made available upon request by
contacting RESPONSIBLE PARTY in the Procurement Division at
DAVID.LAWLOR@MARINCOUNTY.GOV
The County of Marin does not discriminate on the basis of race color, religion, creed, sec, age,
marital status, national origin, mental or physical disability, political belief or affiliation, veteran
status, sexual orientation, gender identity (including gender expression), genetic information, and
any other class of individuals protected from discrimination under state or federal law in any of its
activities or operations. This includes, but is not limited to, hiring and firing of staff, selection of
volunteers and vendors, and provision of services. We are committed to providing an inclusive and
welcoming environment for all members of our staff, clients, volunteers, contractors,
subcontractors, vendors and clients.
The County of Marin is committed to developing and supporting diverse, equitable, and inclusive
values within all aspects of its operations. By conducting business for or with the County, you are
representing your commitment to rejecting inequities in employment, services, and practices by
ensuring fair and equitable treatment for all.
1
TABLE OF CONTENTS
TABLE OF CONTENTS
2
INSTRUCTIONS TO PROPOSERS
5
General Project Description
5
Pre-Proposal Conference
5
Solicitation Questions
5
Submittal Requirements
5
Timeline of Events
6
Opening of Proposals
6
Informed Proposers/ Examination of Documents
6
Nomenclatures
7
Interpretation, Correction
7
Prices, Negotiations and Mistakes
7
Withdrawal of Proposal
7
Terms of the Offer
7
PROJECT INFORMATION
8
Background
8
General Conditions
8
Submittal Requirements
8
Contract Term
8
Pricing
8
Minimum Qualifications/Experience Requirement
9
SCOPE OF WORK
10
Project Specifics
10
ATTACHMENT A – San Pedro Mountain Map
12
ATTACHMENT B – San Geronimo Valley Map
13
ATTACHMENT C – Camp Tamarancho Map
14
SOLICITATION DOCUMENTS TO BE RETURNED
15
2
EXCEPTIONS TO THE SCOPE OF WORK
16
OFFER
17
SCHEDULE OF PROPOSED FEES
18
REFERENCES AND PERFORMANCE
19
STATEMENT OF QUALIFICATIONS
20
DEBARMENT AND SUSPENSION CERTIFICATION
21
NON COLLUSION DECLARATION
22
TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID
22
LOCAL BUSINESS PREFERENCE CERTIFICATION
23
WORKFORCE PREFERENCE CERTIFICATION
24
GENERAL PROVISIONS
25
Responsible Parties
25
Award of Contract
25
Award Evaluation Criteria
25
Preferences
26
Supplier Performance Management Program (SPMP)
26
Addenda
27
Change Orders
27
Invoicing and Payment
27
Assignment and Subcontracting
27
Force Majeure
28
Nondiscriminatory Employee
28
Fair Employment Provisions
28
Cancellation of Contract
29
Termination for Default – Time Extension for Delay
29
Termination for Convenience
29
Nuclear Free Zone
29
Damages
30
3
Living Wage
30
Cooperative Agreement
30
Joint Procurement
30
Independent Proposer
30
Non-Appropriation of Funds
31
Compliance or Deviation to Specifications
31
Governing Laws
31
Insurance
31
Debarment and Suspension Certification
31
Conformity with Law and Safety
32
Attorney’s Fees
32
Proposer Agreement to Terms and Conditions
32
Right to Audit
33
California Public Records Act (CPRA)
33
Taxes
33
Tax, California Non-Resident Income and Franchise Tax Withholding
33
EXHIBIT A – General Service Agreement
34
4
INSTRUCTIONS TO PROPOSERS
General Project Description
The County of Marin is soliciting proposals from qualified firms to provide four (4) types of vegetation
management services.
The requested services are:
- Mastication with an excavator mounted masticator.
- Herbicide application to invasive species.
- Clearing of vegetation along road corridors to meet evacuation route standards.
- Utilization of chainsaws to cut vegetation and put into piles for later burning.
Pre-Proposal Conference
There will be an optional pre-proposal conference scheduled by the County. This conference should be
approximately one (1) hour long.
Date/Time: Wednesday January 24, 2024 @ 11:00 AM
Location: Microsoft Teams (Virtual)
Meeting ID: 212 254 710 101
Passcode: XvPoXd
Solicitation Questions
Proposers may submit written questions regarding this solicitation. All questions must be emailed and
received by Wednesday, January 31, 2024 no later than 02:00 pm PST. Questions asked after this date
and time will not be considered. All questions shall be submitted to David Lawlor, Procurement
Department via email, DAVID.LAWLOR@MARINCOUNTY.GOV
The subject line shall be: RFP 2846 – Vegetation Management Services - Do Not Open
Phone calls and faxed questions will not be accepted.
Answers to all written questions concerning this solicitation will be posted on the County of Marin
Contracting Opportunities website on Wednesday, February 07, 2024. It is the responsibility of all
interested proposers to access the website(s) for this information.
Submittal Requirements
Submitted responses must include the form(s) provided with this solicitation package. All items shall be
filled in and the signatures of all persons signing shall be written and printed in longhand. All proposals
submitted must have a completed Offer form signed by a duly authorized officer of the proposing
contractor. Proposals not submitted on the form(s) provided, unless otherwise specified, may not be
considered by the County of Marin Procurement Division.
One (1) written original (marked as such) and one (1) copy or electronic copy proposal on USB-thumb drive
are due on Wednesday, February 21, 2024, no later than 02:00 pm PST. Sealed Proposals must be
5
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