RFP: Septic Systems and Grease Traps Pumping and Disposal Services
| Agency: | Napa County |
|---|---|
| State: | California |
| Type of Government: | State & Local |
| Category: |
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| Posted: | Mar 19, 2024 |
| Due: | Apr 26, 2024 |
| Solicitation No: | PM032401 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
PM032401
|
| Bid Title: |
RFP: Septic Systems and Grease Traps Pumping and Disposal Services
|
| Category: | Miscellaneous / Other |
| Status: | Open |
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Attachment Preview
Request for Proposal
Septic Systems and Grease Traps Pumping
and Disposal Services
RFP Number: PM032401
Release Date: March 19, 2024
Due Date: April 26, 2024
For information:
Amanda Exum
Staff Services Analyst II
Napa County Department of Public Works
1195 Third Street, Suite 101
Napa, CA 94559
amanda.exum@countyofnapa.org
AVAILABLE ELECTRONICALLY ON COUNTY WEBSITE:
https://www.countyofnapa.org/bids.aspx
Any changes or addenda will be posted to above website. Interested parties are responsible for
monitoring County issuance of changes or addenda.
A. Purpose
The Napa County Department of Public Works is issuing this Request for Proposal (RFP) seeking proposals
from qualified companies to provide contract pricing for septic systems and grease traps pumping and disposal
services at various County locations.
B. Scope of Work
The selected contractor will provide routine, non-routine, and on-call/emergency septic systems and grease
trap pumping and disposal services at various County locations. See Attachment A for full scope of work.
C. Term of Contract
Term of contract is anticipated to be five (5) years, comprised of an initial three (3) year term with the
provision of two (2) additional one (1) year terms. The contract start date is anticipated to be July 1, 2024.
D. Schedule of Events*
March 19, 2024
March 28, 2024
April 2, 2024
April 12, 2024
April 17, 2024
April 26, 2024
April 29, 2024-May 3, 2024
May 6, 2024-June 14, 2024
June 17, 2024
June 25, 2024
July 1, 2024
Request for Proposal released
RSVP for Voluntary Job Walk due by 4:00 p.m. (PT)
See Section H
Voluntary Job Walk, 9:00 a.m. (PT) - See Section H
Questions due by 4:00 p.m. (PT)
Responses to questions will be published
Proposals due by 4:00 p.m. (PT)
County review period
Negotiations and Contract Development
Intent to Award Notifications sent out
Contract approval
Contract start date
*These dates may be changed at the discretion of Napa County. Changes to the voluntary job walk date, due
date for questions, or due date for proposal submittal will be made by written addendum.
E. Submission Process
Respondents shall submit in a sealed envelope one (1) signed original proposal, three (3) identical copies of
original proposal, and one (1) electronic copy of proposal on a USB drive to:
Amanda Exum, Staff Services Analyst II
Napa County Department of Public Works
1195 Third Street, Suite 101
Napa, CA 94559
Sealed envelope containing original signed Proposal and copies should be marked as follows: “Septic Systems
and Grease Traps Pumping and Disposal Services, RFP Number PM032401 Attn: Amanda Exum”.
Proposals received in the Department of Public Works after April 26, 2024, at 4:00 p.m. Pacific Time will not
be considered under any circumstances and will be returned to the sender.
Proposals may be delivered in person, U.S. Mail, or Common Currier. No electronic or facsimile copies will be
accepted. It is the responsibility of the submitting party to ensure timely delivery.
It is recommended that Proposals be submitted on paper that contains at least 30% recycled content and printed
on both sides (duplex).
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RFP PM032401
Proposals must be submitted following the format provided in this RFP (See Section K). Proposals not
submitted in the manner prescribed herein will not be considered.
F. General Conditions
(a) By submitting a Proposal, the Respondent represents and warrants that:
The information provided is genuine and not a sham, collusive, or made in the interest or in behalf of any party
not therein named, and that the Respondent has not directly or indirectly induced or solicited any other
respondent to put in a sham proposal, or any other respondent to refrain from presenting information and that
the prospective provider has not in any manner sought by collusion to secure an advantage; and
(b) The Respondent has not paid or agreed to pay any fee or commission, or any other thing of value
contingent upon the award of an exclusive operating area, to any employee, official, or existing contracting
consultant of the County.
This solicitation and related information can be found at https://www.countyofnapa.org/bids.aspx. Napa
County does not guarantee the accuracy of information posted on or obtained from third party organizations.
All Proposals become the property of the County. The County reserves the right to reject any and all
submittals; to request clarification of information submitted; to request additional information from
competitors; and to waive any irregularity in the submission and review process. None of the materials
submitted will be returned to the Respondent unless they are not submitted in a timely manner.
Proposals will become a public record and available for release to the public upon selection of a successful
Respondent and an Intent to Award Notification is distributed. Respondents shall specify in their cover letter if
they desire that any portion of their Proposal be treated as proprietary and not releasable as public information.
If Respondent chooses to claim any information as proprietary, it must specify those sections in the cover letter
and provide any legal justification for treatment as such. However, respondents should be aware that all such
requests may be subject to legal review and challenge. In such event, each Respondent shall be responsible for
the legal defense against the release of their Proposal as public information.
The County reserves the right to award an agreement without further competition based on the responses
received to this RFP.
The County reserves the right to request additional information not included in this RFP from any or all
Respondents after proposal due date.
The County reserves the right to contact references not provided in the submittals.
The County reserves the right to incorporate its standard language into any contract resulting from this
solicitation. The County’s contract template is attached for reference. Templates are attached for reference
only and do not need to be signed or returned with proposal.
The County reserves the right to reject any and all Proposals or any part of a Proposal if it is determined it is
not in the best interest of the County.
The County reserves the right to reject the proposal of any submitter who previously failed to perform
properly, or complete on time, contracts of a similar nature, or to reject the Proposal of a respondent who is not
in a position to perform such a contract satisfactorily. The County may reject the Proposal of any respondent
who is in default of the payment of taxes, or other monies due to Napa County.
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RFP PM032401
An individual who is authorized to bind the proposing agency contractually shall sign the Proposal. The
signature must indicate the title or position that the individual holds in the firm. An unsigned Proposal shall be
rejected.
Payment of California Prevailing Wage is required. In accordance with Section 1774 of the Labor Code, the
prevailing wage rates for classifications of labor to be employed in the work have been determined and copies
of the applicable determinations are on file at the Public Works Office and may be reviewed upon request.
Workers must be paid at the rates at least equal to the prevailing wage.
Any and all proposers and their subcontractors who would be providing services under a contract
awarded as a result of this RFP must be registered with the California Department of Industrial
Relations (DIR) pursuant to CA Labor Code Section 1725.5 and obtain a valid DIR registration number
prior to submitting proposal. Failure to provide a valid DIR registration number on Attachment C –
Rate Proposal Form will disqualify respondent.
Registration with the California Department of Industrial Relations (DIR) is required, and a valid DIR
registration number must be maintained throughout the entirety of the contract. Registration as a Commercial
Inedible Kitchen Grease (IKG) Transporter with the California Department of Food and Agriculture must be
maintained throughout the term of the contract for grease trap services. Applicable permitting by Napa County
Planning, Building, and Environmental Services Environmental Health division is required for wastewater
pumping and hauling.
G. Security and Privacy
Any persons entering a Napa County building may be required to complete a privacy declaration form.
Any persons entering a Health and Human Services facility will be required to complete a Confidentiality
Statement. Attachment E is provided as an example only and does not need to be returned with proposal.
H. Voluntary Job Walk
A voluntary job walk of the locations requiring grease trap pumping and disposal services (grease inceptors
only) will take place on Tuesday, April 2, 2024, at 9:00 a.m. It is highly recommended that those interested in
submitting a proposal attend. Participants shall meet in the Public Works Conference Room at the County
Administration Building, 1195 Third Street, Suite 101, Napa, CA 94559. The walk will commence at the
Administration Building at 9:00 a.m. and will then proceed to buildings in other locations around the city of
Napa. Participants will be required to provide their own transportation to the sites. The job walk will be limited
to County locations requiring grease inceptors pumping and disposal services within the city of Napa.
The voluntary job walk will be held in-person only. Participants will be required to RSVP by March 28, 2024,
at 4:00 p.m. (PT) to:
Amanda Exum, Staff Services Analyst II
amanda.exum@countyofnapa.org
RSVP must clearly indicate that it is regarding this voluntary job walk for the Septic Systems and Grease Trap
Pumping and Disposal Services RFP Number PM032401. If no RSVPs are received by the deadline, the job
walk will not be held.
Questions, either technical in nature pertaining to the equipment being viewed or regarding the RFP process
will not be taken during the job walk. Questions should be submitted to the terms of this RFP (see Section J).
If submitting a question pertaining to the equipment being viewed during the voluntary job walk, please
indicate the location of the equipment in your question.
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RFP PM032401
I. Modification or Withdrawal
Any modification, amendment, addition, or alteration to any submission must be presented, in writing,
executed by an authorized person or persons, and submitted prior to the final date for submissions. An
individual who is authorized to bind the submitting agency contractually shall sign the modification,
amendment, addition, or alteration. The signature must indicate the title or position that the individual holds in
the firm. An unsigned modification amendment, addition, or alteration shall be rejected.
NO AMENDMENTS, ADDITIONS OR ALTERATIONS WILL BE ACCEPTED AFTER THE TIME AND
DATE SPECIFIED AS THE SUBMISSION DEADLINE UNLESS REQUESTED BY THE COUNTY.
At any time prior to the specified time and date set for the Proposal due date, a designated representative of the
responding agency may withdraw the submission provided that such person provides acceptable proof of his or
her identity and such person signs a receipt. No submissions may be withdrawn or returned after the date and
time set for final submission.
J. Information Resource
Questions about this RFP shall be submitted via email and be referred to:
Amanda Exum, Staff Services Analyst II
amanda.exum@countyofnapa.org
Email inquiries must clearly indicate that the inquiry is regarding this Septic Systems and Grease Trap
Pumping and Disposal Services RFP Number PM032401. Questions will not be answered that would tend to
constitute an evaluation of a response being prepared or that might give an unfair advantage to a potential
respondent. Except for the above named, potential respondents should not contact Napa County officials or
staff regarding any aspect of this RFP. If such contact is made, the County reserves the right to reject the
Proposal.
No prior, current, or post award verbal conversations or agreements with any officer, agent, or employee of the
County or any other person or entity shall affect or modify any terms or obligations of this RFP or any
agreement resulting from this process.
K. Organization of Proposal
Proposals shall contain the following information and shall be organized in the same order as provided herein.
Each of these section headers shall be listed in submitted proposal with pertinent information provided under
the specific header:
Interested firms should review Attachment A (Project Description and Scope of Services) and
Attachment B (Company History, Experience, Qualifications, and Approach to Scope of Work) in
consideration of response.
1. Cover Page. Cover page shall state Title and RFP number (Septic Systems and Grease Traps Pumping and
Disposal Services, RFP Number PM032401) date of submission, and name and signature of the person who is
authorized to make decisions and represent the submitting firm with respect to this RFP.
2. Company Information. This section shall state:
a. The legal name of the company which can enter into a contract with the County and any
alternate names for which the company is known (D.B.A.);
b. Mailing, and physical address(es);
c. Remit-to billing address;
d. Phone, fax, and website (if applicable);
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RFP PM032401
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For more information, please visit the Publication URL Web page.
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