Interventions and Programming for Youth in the Probation Juvenile Hall

Agency:	Napa County
State:	California
Type of Government:	State & Local
Category:	G - Social Services
Posted:	Nov 16, 2023
Due:	Nov 28, 2023
Solicitation No:	PRO102501
Publication URL:	To access bid details, please log in.

Bid Number:	PRO102501
Bid Title:	Interventions and Programming for Youth in the Probation Juvenile Hall
Category:	Public Safety; Emergency; Corrections; Legal; Probation
Status:	Open

Description:

This Request for Proposals (RFP) Number PRO102501 is to obtain the services of a qualified consultant(s), to provide, coordinate, and administer cognitive-based interventions and evidence-based programming for youth in custody at the Probation Department’s Camp Program (Camp) and the co-located Juvenile Hall.

Publication Date/Time:

10/25/2023 12:00 AM

Closing Date/Time:

11/28/2023 5:00 PM

Contact Person:

ferlyn.buenafe@countyofnapa.org

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Request for Proposal

Interventions and Programming for Youth in the Probation Juvenile Hall

RFP Number: PRO102501 - JUVENILE SERVICES

Release Date: October 25, 2023

Due Date: November 22, 2023, by 5:00 p.m. PT

For information:

Ferlyn Buenafe

Staff Services Manager

212 Walnut Street

Napa, CA 94559

ferlyn.buenafe@countyofnapa.org

RFP No. PRO102501

A. Purpose

This Request for Proposals (RFP) Number PRO102501 is to obtain the services of a qualified

consultant(s), to provide, coordinate, and administer cognitive-based interventions and evidence-

based programming for youth in custody at the Probation Department’s Camp Program (Camp)

and the co-located Juvenile Hall.

The Napa County Juvenile Hall is a detention facility located in Napa that provides treatment

and services within a safe and secure environment. Youth detained at Camp are pending court

hearings, serving community time, or awaiting out-of-home placement. The intent of the Camp is

to rehabilitate youth prior to re-entering the community with the goal of reduced recidivism.

Camp is an in-custody treatment program for youth who are experiencing challenges resulting in

the need for a higher level of care and residential treatment. The Camp will provide local

treatment options for youth that allow youth to remain in the community and stay connected to

their pro-social and family support system. It will allow youth to continue to receive educational

services and support from the Napa County Office of Education and Napa Unified School

District to allow for continued evidence-based treatment services from providers with whom they

already have an established relationship.

B. Definitions

For the purposes of this Request for Proposal (RFP) process, the following definitions apply:

• Request for Proposal (“RFP”) means this invitation to submit a Proposal to provide

cognitive-based interventions and evidence-based programming within the Napa County

Probation Camp.

• Proposer/Respondent means any person or entity submitting a Proposal.

• Proposal means the written submission to the County in response to this RFP.

• Contractor means the person(s) or entity(ies) who/that enters into a Contract to provide

cognitive-based interventions and evidence-based programming in the Napa County

Probation Camp.

• Contract means the written agreement between the County and any Proposer selected to

provide cognitive-based interventions and evidence-based programming in the Napa

County Probation Camp or any of our facilities.

• Napa County Juvenile Hall is a juvenile detention facility, located in Napa, that

provides treatment and services within a safe and secure environment. Youth detained in

the Juvenile Hall are pending court hearings, serving commitment time, or awaiting out-

of-home placement. The Camp is co-located within the Juvenile Hall facility and is a

component of that facility. The intent of the Camp (as well as the Juvenile Hall) is to

rehabilitate youth prior to re- entering the community with the goal of reduced recidivism.

RFP No. PRO102501

• Napa County Probation Camp (Camp) is located within the Napa County Juvenile

Hall and will be an in-custody treatment program for youth who are experiencing

challenges resulting in the need for a higher level of care and residential treatment. The

Camp will provide local treatment options for youth that allow youth to remain in their

community and stay connected to their pro-social and family support system.

In the event that there is any defined term used in this RFP that is not defined in this document,

the defined term shall have the meaning attributed to it in the Contract.

C. Term of Contract and Scope of Work

The term of contract is anticipated to be five (5) years, comprised of an initial three (3) year term

with the provision for two (2) additional one (1) year terms. Term is anticipated to be effective

January 9, 2023.

D. Schedule of Events*

October 25, 2023

November 6, 2023

November 13, 2023

November 22, 2023

November 27 – December 4, 2023

December 8 – December 15, 2023

December 18-December 28, 2023

December 29, 2023

January 9, 2024

Request for Proposal released

Interested Respondents must submit any

questions about the RFP by 12:00 pm PT

(see Section I)

Responses to Questions posted by 5:00 pm

Proposals due by 5:00 pm PT

Review Period

**Potential – Invitation for interviews sent

to highest scoring proposers

Contract Negotiation and Development

Intent to Award Notification

Contract Approval and Contract Start

Date

*These dates may change at the discretion of Napa County. The County will contact any known

interested firms of date changes. Changes to the due date for questions or due date for proposal

submittal will be made by written addendum.

**County reserves the right to hold or forgo interviews with the highest-scoring proposers with

the dates noted above.

RFP No. PRO102501

E. Submission Process

Contractor may submit or hand-deliver their response in a sealed envelope one (1) signed

original proposal and three (3) copies to the address below. In addition, provide the electronic

file(s) of the response via a USB Flash Drive.

Ferlyn Buenafe, Staff Services Manager

Juvenile Justice Center

212 Walnut Street

Napa, CA 94559

Sealed envelope containing original signed proposal, copies and USB Jump Drive, and the

subject line of electronic submittals, should be marked as follows: “Juvenile Services, RFP

Number PRO102501, Attn: Ferlyn Buenafe”

Proposals received at the Juvenile Justice Center after November 22, 2023 at 5:00 p.m. PT will

not be considered under any circumstances and will be returned to the sender.

Proposals may be delivered in person or U.S. Mail, Common Courier. No facsimile copies will

be accepted. The time stamp noting time the email was received will be the factor for

determining time of receipt. It is the responsibility of the submitting party to insure timely

delivery.

It is recommended that proposals be submitted on paper that contains at least 30% recycled

content and printed on both sides (duplex).

Proposals must be submitted following the format provided in this RFP. Proposals not submitted

in the manner prescribed herein will not be considered.

F. General Conditions

By submitting a proposal, the Contractor represents and warrants that:

(a) The information provided is genuine and not a sham, collusive, or made in the interest or

in behalf of any party not therein named, and that the Respondent has not directly or

indirectly induced or solicited any other respondent to put in a sham proposal, or any

other respondent to refrain from presenting information and that the prospective provider

has not in any manner sought by collusion to secure an advantage; and

(b) The Respondent has not paid or agreed to pay any fee or commission, or any other thing

of value contingent upon the award of an exclusive operating area, to any employee,

official, or existing contracting consultant of the County.

All proposals become the property of the County. The County reserves the right to reject any and

all submittals; to request clarification of information submitted; to request additional information

from competitors; and to waive any irregularity in the submission and review process. None of

the materials submitted will be returned to the Respondent unless they are not submitted in a

timely manner.

RFP No. PRO102501

Proposals shall become a public record and available for release to the public upon selection of a

successful Contractor. Contractor shall specify in their cover letter if they desire that any portion

of their proposal be treated as proprietary and not releasable as public information. If Contractor

chooses to claim any information as proprietary, it must specify those sections in the cover letter

and provide any legal justification for treatment as such. However, Contractor should be aware

that all such requests may be subject to legal review and challenge. In such event, each

Contractor shall be responsible for the legal defense against the release of their proposal as

public information.

The County reserves the right to award an agreement without further competition based on the

responses received to this RFP.

The County reserves the right to request additional information not included in this RFP from

any or all Respondents after proposal due date.

The County reserves the right to contact references not provided in the submittals.

The County reserves the right to incorporate its standard language into any contract resulting

from this RFP. The County’s contract template is attached for reference. Templates are attached

for reference only and do not need to be signed or returned with proposal.

The County reserves the right to reject any and all proposals or any part of a proposal if it is

determined it is not in the best interest of the County.

The County reserves the right to contract for a part of the proposal if it is determined it is in the

best interest of the County.

The County reserves the right to reject the proposal of any respondent who previously failed to

perform properly, or complete on time, contracts of a similar nature, or to reject the proposal of a

proposer who is not in a position to perform such a contract satisfactorily. The County may

reject the proposal of any respondent who is in default of the payment of taxes, or other monies

due to Napa County.

An individual who is authorized to bind the proposing agency contractually shall sign the

proposal. The signature must indicate the title or position that the individual holds in the firm. An

unsigned proposal shall be rejected.

G. Security and Privacy.

Any persons entering the Napa County Juvenile Hall is required to complete a privacy

declaration form and if unescorted by Probation Department staff, complete a Live Scan

(electronic fingerprinting).

H. Modification or Withdrawal

RFP No. PRO102501

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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Interventions and Programming for Youth in the Probation Juvenile Hall

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