RFQ Napa County 2023 Road Infrastructure Repair Projects, Engineering & Related Services

Agency:	Napa County
State:	California
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction Z - Maintenance, Repair or Alteration of Real Property
Posted:	Sep 27, 2023
Due:	Oct 25, 2023
Solicitation No:	RFQ 2023
Publication URL:	To access bid details, please log in.

Bid Number:	RFQ 2023
Bid Title:	RFQ Napa County 2023 Road Infrastructure Repair Projects, Engineering & Related Services
Category:	Construction, Roads and Public Works
Status:	Open

Description:

Napa County is seeking statements of qualifications (“SOQs”) from teams who can provide civil engineering, structural engineering, hydrologic engineering, geotechnical engineering, surveying, and environmental services needed to produce designs and provide support for completing repairs to damaged roadways that may be locally, FEMA and/or State funded.

Publication Date/Time:

9/27/2023 1:30 PM

Closing Date/Time:

10/25/2023 5:00 PM

Contact Person:

frank.lucido@countyofnapa.org

Attachment Preview

Department of Public Works

1195 Third Street, Suite 101

Napa, CA 94559-3092

www.countyofnapa.org

Main: (707) 253-4351

Fax: (707) 253-4627

Steven E. Lederer

Director of Public Works

September 27, 2023

REQUEST FOR STATEMENTS OF QUALIFICATIONS (RFQ)

Napa County 2023 Road Infrastructure Repair Projects,

Engineering and Related Services

Napa County is seeking statements of qualifications (“SOQs”) from teams who can provide civil

engineering, structural engineering, hydrologic engineering, geotechnical engineering, surveying, and

environmental services needed to produce designs and provide support for completing repairs to

damaged roadways that may be locally, FEMA and/or State funded. This Request for SOQs, the

referenced attachments, and any future updates can be found electronically at:

https://www.countyofnapa.org/Bids.aspx

For any inquiries please contact Frank Lucido by e-mail at frank.lucido@countyofnapa.org and

use “2023 Road Infrastructure Repair Projects RFQ” in the e-mail subject.

1.1 General Scope of Services:

This RFQ is for design service assistance needed in the event of roadway damage from earthquakes,

fires, severe storm events or other reasons. The team should be able to provide the development of final

design plans, specifications, bid and technical construction support such as answering RFI’s, site review,

etc.… for the following types of repairs:

• New concrete retaining walls and mechanically stabilized earth slopes for landslides.

• Repair or replacement of damaged concrete or steel structural members.

• Replacement of burnt or washed-out culverts and burnt wood lagging.

This effort may require, but is not limited to the following professional work:

• Geotechnical exploration and recommendations

• Topographic surveys

• Environmental surveys

• Review for CEQA/NEPA, required permitting and producing biological and archaeological

reports

• Hydrology and hydraulic studies

• Pavement design

Page 1 of 4

• Cost estimating

• Producing design memorandums

• Producing biddable plans and specifications

• Construction Inspection

1.2 SOQ Evaluation Criteria:

Consultants will be evaluated based on the experience and qualifications provided in the SOQ of the

Lead Firm, sub-consultants, and staff, in the following areas:

1. Ability to respond quickly to jobsites within Napa County and provide testing services and

geotechnical recommendations (20 Points);

2. Demonstrated ability to quickly provide biddable plans and specifications for the type of repairs

listed in this RFQ (50 Points);

3. Range of services provided by the team (10 Points);

4. Experience and ability related to completing FEMA/CalOES funded projects (10 Points);

5. Cost estimating and scoping experience for FEMA and/or CalOES funded projects (10 Points).

Once SOQs are received and evaluated, per the criteria, at least three (3) and up to five (5) firms will be

selected to participate in a virtual interview process. Lead firms shall attend; however, sub-consultants

will not be required to attend the interview.

Napa County has a local vendor preference, which covers the acquisition of the requested services.

Local vendors will be awarded contracts for services, where qualifications are determined by the

reviewing panel to be otherwise equal; unless such preference is not allowable by law. For this matter, a

local vendor is a vendor who has a billing address located within Napa County. Where appropriate,

vendors located outside of Napa County are encouraged to subcontract with qualified local vendors.

The responding firm understands and agrees that Napa County shall have no financial responsibility for

any costs incurred by the responder in responding to this request for SOQ. The responding firm also

understands and agrees that Napa County shall not be liable to any responder for costs attributed to its

own study and investigation, or for the preparation of any required item, or information described in the

request, unless the responder has executed an agreement with Napa County and has been authorized, in

writing, to provide professional services. Napa County reserves the right to terminate this request upon a

three (3) day notice to all prospective responders and reserves the right to reject all responses.

These selection procedures specifically prohibit practices which might result in unlawful activity,

including but not limited to rebates, kickbacks, or other unlawful consideration, and shall specifically

prohibit government agency employees from participating in the selection process when those

employees have a relationship with a person or business entity seeking a professional services contract,

which would subject those employees to the prohibition of Government Code Section 87100.

Napa County is not requesting quotes or detailed costs in the proposal and doing so may disqualify you

in the review process.

Page 2 of 4

1.3 Statement of Qualifications Minimal Submittal Requirements:

Please submit a pdf file (not by e-mail) of your firm’s response to this request for SOQs to Frank

Lucido, Engineering Manager with the Napa County Department of Public Works to 1195 Third Street,

Room 101, Napa, CA 94559. Acceptable pdf storage formats include USB flash drives, CD’s, and

DVD’s. For a firm’s response to this request to be considered, SOQs must be submitted no later than the

deadline and shall address the criteria listed in this SOQ. Submittals received after the deadline or

addressed to the wrong location, will be considered as non-responsive. Resumes shall be separately

included in an Appendix. SOQs shall include all information the responder deems necessary to address

the evaluation criteria. SOQ shall include, at a minimum, the following information:

1. Proposed team organizational chart including all sub-consultants. Include a detailed description

of the proposed role of the lead firm and all sub-consultants for the Projects. The consultant is

responsible for performing the work required under the contract in an acceptable manner. The

consultant’s organization and all associated consultants and sub-consultants, must be identified at

the time of the proposal. If the consultant wishes to use a sub-consultant not specified in the

proposal, prior written approval must be obtained. If a subcontract for work or services is

performed, the subcontract must contain all required provisions of the prime contract;

2. Information for proposed lead firm and sub-consultant staff; including resumes, anticipated

percentage of time (in full time equivalents) that each will be available to work on the projects,

duration of employment with the responding firm and other firms for each person listed, relevant

experience and education, professional licenses, and demonstrated accomplishments of these key

staff members. State their knowledge of applicable codes, required approval processes, and

software applications. Clarify which personnel from the responding firm have worked directly

with the proposed sub-contractors/sub-consultants (if sub-contractors and/or sub-consultants are

proposed) and describe the nature and quality of past working relationships;

3. At least three (3) disaster related example projects that have been completed by the lead along with

a schedule that shows when the project was initiated, designed and completed along with a listing

of three (3) public agencies that may be contacted regarding the firm’s experience including a

description of the project, name of owner, address, telephone number, and person to contact, if we

so choose;

4. A statement as to whether the responding firm or any of the responding firm’s employees,

agents, independent contractors, or subcontractors have been convicted of, plead guilty to, or

pled nolo contendere to any felony; and if so, an explanation providing relevant details;

5. A statement as to whether there is any pending litigation against the responding firm; and if such

litigation exists, attach an opinion of counsel as to whether the pending litigation will impair the

responding firm’s performance in a contract under this request for SOQ;

6. A statement as to whether, in the last ten (10) years, the responding firm has filed (or had filed

against it) any bankruptcy or insolvency proceeding, whether voluntary or involuntary, or

undergone the appointment of a receiver, trustee, or assignee for the benefit of creditors; and if

so, an explanation providing relevant details;

7. A good faith effort (GFE) in trying to obtain MBE/WBE/DBE subcontractors and completion of

the attached GFE form ADM-0312F is required if subcontractors are proposed.

Page 3 of 4

1.4

RFQ Schedule

The interviews and notice to proceed in the following schedule is presented for general information

purposes only and is subject to change at the County’s discretion:

Event

Release of Request for Statement of Qualifications

Last Day for Questions

Statements of Qualifications Due

Expected Interviews of Top Ranked Firms

Contract Award

Date

September 27, 2023

October 18, 2023

October 25, 2023, 5:00 pm

November 8, 2023

January 8, 2024

1.5 Award of Contract

One or more firms will ultimately be selected in order of ranking and contracted for up to five (5) years.

It is also possible that the County will engage the next ranked consultant if specific tasks orders can’t be

negotiated with the highest ranked consultant. Future contracts may be project specific or task orders

based and may have additional contract language requirements added to satisfy the requirements of

specific funding agencies.

The response to this request for SOQs should be specifically targeted to services described in this RFQ,

however the County reserves the ability to use the selected consultants to provide other related

supporting services if, in the opinion of the County, they require similar qualifications.

Thank you very much for your interest in these projects and we look forward to receiving your

Statements of Qualifications.

Sincerely Yours,

Steve E. Lederer

Director of Public Works

By:

___________________________

Frank Lucido, P.E.

Supervising Engineer

Attachments:

Exhibit A to E Combined - County PSA Sample

Exhibit F – MBE/WBE Good Faith Effort Documentation Forms

Page 4 of 4

EXHIBIT A – SAMPLE COUNTY PSA

NAPA COUNTY AGREEMENT NO. ________

PROFESSIONAL SERVICES AGREEMENT

THIS AGREEMENT is made and entered into as of this __________ day of ________,

_______________________, by and between NAPA COUNTY, a political subdivision of the

State of California, hereinafter referred to as “COUNTY”, and _______________________, a

_______________________ corporation, whose mailing address is _______________________,

hereinafter referred to as “CONTRACTOR”;

RECITALS

WHEREAS, COUNTY wishes to obtain specialized services, as authorized by

Government Code section 31000, in order to provide COUNTY with various on-call engineering

services, including design, testing, inspection, cost estimating, and other related services; and

WHEREAS, CONTRACTOR is willing to provide such specialized services to

COUNTY under the terms and conditions set forth herein; and

TERMS

NOW, THEREFORE, COUNTY hereby engages the services of CONTRACTOR, and

CONTRACTOR agrees to serve COUNTY in accordance with the terms and conditions set forth

herein:

1. Term of the Agreement. The term of this Agreement shall commence on the date first

above written and shall expire on June 30, 2020, unless terminated earlier in accordance with

Paragraphs 9 (Termination for Cause), 10 (Other Termination) or 23(a) (Covenant of No

Undisclosed Conflict); except that the obligations of the parties under Paragraphs 7 (Insurance)

and 8 (Indemnification) shall continue in full force and effect after said expiration date or early

termination in relation to acts or omissions occurring prior to such dates during the term of the

Agreement, and the obligations of CONTRACTOR to COUNTY shall also continue after said

expiration date or early termination in relation to the obligations prescribed by Paragraphs 15

(Confidentiality), 20 (Taxes) and 21 (Access to Records/Retention). The term of this Agreement

shall be automatically renewed for an additional year at the end of each fiscal year, under the

terms and conditions then in effect, not to exceed four additional years, unless either party gives

the other party written notice of intention not to renew no less than thirty (30) days prior to the

expiration of the then current term. For purposes of this Agreement, “fiscal year” shall mean the

period commencing on July 1 and ending on June 30.

2. Scope of Services. CONTRACTOR shall provide COUNTY those services set forth in

Exhibit “A”, attached hereto, incorporated by reference herein.

H:\cc\D\PUBWORKS\

Design Professional PSA – 4/19

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Daily notification on new contract opportunities

With GovernmentContracts, you can:

Find more opportunities and win more business
Receive daily alerts for all new bid opportunities
Get contract opportunities matched to your business

ONE WEEK FREE TRIAL

RFQ Napa County 2023 Road Infrastructure Repair Projects, Engineering & Related Services

Attachment Preview

See also