RFP Vehicle Street Sweeping and Cleaning Services for SCSD

Agency:	Napa County
State:	California
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Posted:	Jan 17, 2024
Due:	Feb 5, 2024
Solicitation No:	SCSD0117224
Publication URL:	To access bid details, please log in.

Bid Number:	SCSD0117224
Bid Title:	RFP Vehicle Street Sweeping and Cleaning Services for SCSD
Category:	Miscellaneous / Other
Status:	Open

Description:

The Silverado Community Services District (SCSD) of Napa County is requesting proposals for vehicle power street sweeping and cleaning services with work to commence on March 1, 2024, and be completed on June 30, 2026, with an option for up to two automatic renewals of such contract on a fiscal year basis, which runs from July 1-June 30.

Publication Date/Time:

1/17/2024 11:30 AM

Closing Date/Time:

2/5/2024 5:00 PM

Contact Person:

michael.karath@SCSDofnapa.org

Attachment Preview

SILVERADO COMMUNITY SERVICES DISTRICT

Napa County

Steve Lederer, Public Works Director

REQUEST FOR PROPOSAL

Vehicle Power Street Sweeping and Cleaning Services

for Silverado Community Services District (SCSD)

Number: SCSD011724

Release Date: January 17, 2024

Due Date: February 5, 2024, 5:00pm

Contact:

Michael Karath

Staff Services Analyst II

Silverado Community Services District

(707) 299-1477

michael.karath@SCSDofnapa.org

1195 3rd Street, Suite 101, Napa, CA 94559

Phone (707) 299-1477 • Fax (707) 253-4627

A. BACKGROUND

1. The Silverado Community Services District (SCSD) of Napa County is requesting proposals for

vehicle power street sweeping and cleaning services with work to commence on March 1,

2024, and be completed on June 30, 2026, with an option for up to two automatic renewals

of such contract on a fiscal year basis, which runs from July 1-June 30.

B. SCHEDULE FOR THE RFP PROCESS

January 17, 2024

January 22, 2024

January 29, 2024

February 5, 2024

February 8, 2024

February 15, 2024

February 27, 2024

Request for Proposal (RFP) released

Questions due in writing by 5:00pm

Responses to questions will be published

Proposals due by 5:00pm

County review and negotiations

Intent to award notification

Contract approval and service start date

C. SUBMISSION PROCESS AND GENERAL CONDITIONS

Respondents must submit one (1) signed original and three (3) copies of their proposal in a

sealed envelope marked “Silverado Community Services District (SCSD) RFP No. SCSD011724”

to:

1. Michael Karath

Department of Public Works

Napa SCSD

1195 3rd Street, Suite 101

Napa, CA 94559

2. No facsimile or electronic proposals will be accepted.

3. The deadline to submit proposals is Monday February 5, 2024. Late proposals may not be

accepted.

4. By submitting a proposal, the respondent represents and warrants that:

(a) The information provided is genuine and not a sham, collusive or made in the interest or

on behalf of any party not therein named, and that the respondent has not directly or

indirectly induced or solicited any other respondent to refrain from presenting

information and that the prospective provider has not in any manner sought by collusion

to secure an advantage.

(b) The respondent has not paid or agreed to pay any fee or commission, or any other thing

of value contingent upon the award of an exclusive operating area, to any employee,

official, or existing consultant under contract with the SCSD.

5. All costs associated with the preparation of proposals shall be borne by the respondent.

6. All proposals become the property of SCSD, which reserves the right to: reject any and all

submittals, to request clarification of information submitted, to request additional

information from competitors, and to waive any irregularity in the submission and review

process. None of the materials submitted will be returned to the respondent unless they are

not submitted in a timely manner.

7. Proposals will become a public record and available for release to the public upon selection

of a successful Respondent and an Intent to Award Notification is distributed. Respondents

should not include proprietary, trade secret, or other confidential information in their

Proposals, and do so at their own risk. If such information is included, Respondents must

clearly identify it as confidential, proprietary, or trade secret within the Proposal. The SCSD

will consider information so identified as a request to withhold it, but the SCSD may

nonetheless release, redact or withhold such information in its sole discretion. If the SCSD

redacts or withholds such information, the Respondent shall indemnity the SCSD and defend,

at its own expense, any legal actions or challenges seeking to obtain the redacted or withheld

information from the SCSD. Nothing in this RFP creates any obligation for the SCSD to notify

the Respondent or obtain the Respondent’s approval or consent before releasing information

subject to disclosure under the California Public Records Act. Submitting a Proposal in

response to this RFP shall constitute the Respondent’s acknowledgement and acceptance of

these provisions regarding the Public Records Act..

8. The SCSD reserves the right to award an agreement without further competition based on

the responses received to this RFP.

9. The SCSD reserves the right to request additional information not included in this RFP from

any or all respondents after February 5, 2024.

10. The SCSD reserves the right to contact references not provided in the submittals.

11. The successful respondent will be expected to enter into a Professional Services Agreement

(PSA) with the SCSD to provide services as detailed above. SCSD’s standard PSA is provided in

“Attachment C” in draft form for reference only. Respondents are not required to submit a

signed copy of SCSD’s PSA with their proposal.

12. Acceptance of any proposal submitted pursuant to this RFP shall not constitute any implied

intent to enter into a contract for street sweeping services. The SCSD reserves the right to

cancel the RFP in part or in its entirety prior to or after submission date.

13. California State Prevailing Wage rates are required and apply to this request for street

sweeping services. Workers must be paid rates at least equal to the established prevailing

wage rate. California Prevailing Wage rates and other information are available through the

California Department of Industrial Relations web site at www.dir.ca.gov. In accordance with

Section 1773.2 of the Labor Code, the prevailing wage rates for classifications of labor to be

employed in the work are also on file at the County of Napa Public Works office.

14. Pursuant to California Labor Code Section 1725.5 respondents must register with the

California Department of Industrial Relations (DIR) and obtain a valid registration number.

The registration number must be submitted with the proposal. Failure to register and submit

a DIR registration number with the proposal will disqualify respondent.

D. MODIFICATION OR WITHDRAWAL OF QUALIFICATIONS

1. At any time prior to the specified time and date set for the RFP due date, a designated

representative of the responding Contractor may withdraw the submission provided that

such person provides acceptable proof of his or her identity and such person signs a receipt.

No submissions may be withdrawn or returned after the date and time set for final

submission.

2. Any modification, amendment, addition or alteration to any submission must be presented

in writing, executed by an authorized person or person, and submitted prior to the final date

for submissions.

E. PROTESTS OR OBJECTIONS

1. Any firm submitting a proposal in response to this RFP may protest the procurement action

taken. Such protests must be filed in writing with:

Silverado Community Services District (SCSD)

Napa SCSD Purchasing Agent

1195 3rd Street, Suite 101

Napa, CA 94559

2. Protests must be filed in writing within five (5) working days from the time of the occurrence

generating the protest. Protests received after this time will not be considered. Any protest

shall include the following information:

(a) The date and action taken resulting in a protest; and

(b) Identification of the material issue, including a detailed explanation of the basis for the

protest, and the remedy sought. Specification related protests must be fully supported by

technical data test results, or other pertinent information, that the substitute offered is

equal to or better than the specification requirement.

3. The resolution process will proceed as follows:

(a) Informal Resolution. Upon receipt of protest, the Purchasing Agent will convene

discussions between the protesting party and appropriate SCSD staff at the earliest

convenience to seek an informal resolution and/or to clarify issues.

(b) Response to Protest. If the protest is not resolved by mutual agreement, the Purchasing

Agent shall provide a written response to the protesting party within fifteen (15) working

days following the informal meeting. The response shall state the Purchasing Agent’s

decision, the facts supporting the decision, and shall inform the protesting party of its

right to appeal the decision to the Board of Supervisors.

4. Appeals to the SCSD Board of Directors should proceed as follows:

(a) In the event the informal resolution procedure is unsuccessful, the protesting party may

request an appeal hearing before the SCSD Board of Directors by filing a written request

with the Clerk of the Board no later than five (5) working days after notification of the

Purchasing Agent’s decision. Any appeal hearing shall be scheduled within thirty (30)

working days from the date the request is received by the Clerk of the Board. The Clerk

of the Board shall notify the appellant by personal service of the scheduled hearing date

not less than ten (10) working days from the date of the hearing.

(b) The appellant shall have the right to testify at the hearing, to be represented by counsel,

to present witnesses on their behalf, and to present oral and written documents and

evidence on the issue.

fact and a decision concerning the issue(s).

5. In the event of a timely protest under this section, SCSD shall not award the contract or

purchase order until the protest is resolved, unless the Purchasing Agent, in consultation with

the SCSD District Manager and SCSD Counsel, makes a written determination that the award

of the purchase order or contract without further delay is necessary to protect a substantial

interest of the SCSD.

F. RFP ADDENDA

1. Any changes to the RFP requirements and answers to questions submitted pursuant the

requirements of this RFP will be made by addendum and posted along with the original RFP

on the SCSD of Napa website. All addenda shall include an acknowledgment of receipt that

must be returned. The acknowledgment form must be signed and attached to the final

response. Failure to attach any acknowledgement may result in the rejection of the Proposal

as non-responsive. All addenda will be emailed to each identifiable respondent.

G. INFORMATION RESOURCES

1. Questions about this Request for Proposals shall be referred to:

Michael Karath

Napa County - SCSD

Department of Public Works

1195 3rd Street, Suite 101

Napa, CA 94559

(707) 299-1477

michael.karath@countyofnapa.org

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RFP Vehicle Street Sweeping and Cleaning Services for SCSD

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