RFP: For Environmental Services for Napa County HSIP Cycle 11 – Guardrail and End Treatment Upgrades

Agency:	Napa County
State:	California
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Posted:	Mar 7, 2024
Due:	Mar 29, 2024
Solicitation No:	RFP HSIP Cycle 11
Publication URL:	To access bid details, please log in.

Bid Number:	RFP HSIP Cycle 11
Bid Title:	RFP: For Environmental Services for Napa County HSIP Cycle 11 – Guardrail and End Treatment Upgrades
Category:	Construction, Roads and Public Works
Status:	Open

Description:

Napa County Department of Public Works requests proposals from qualified professional firms to provide environmental services and as needed other services, which may include but are not limited to civil engineering, traffic, biological, and cultural resources services. Tasks may include, but are not limited to, preparation of an Archaeological Survey Report (ASR), Historic Property Survey Report (HPSR), Local Historic Records Search, and other related services as required for this federally funded project.

Napa County was awarded the Highway Safety Improvement Program (HSIP) Cycle 11 grant to upgrade outdated guardrail segments in Napa County. The objective of this project is to significantly reduce fatalities and serious injuries on public roads through use of guardrail as a safety barrier for vehicles and bicyclists.

Publication Date/Time:

3/7/2024 8:50 AM

Publication Information:

Napa Valley Register

Closing Date/Time:

3/29/2024 1:00 PM

Contact Person:

sydney.barclay@countyofnapa.org

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REQUEST FOR PROPOSALS

FOR ENVIRONMENTAL SERVICES

FOR NAPA COUNTY HSIP CYCLE 11 – GUARDRAIL AND END

TREATMENT UPGRADES PROJECT

March 7, 2024

Submit Proposals To:

Sydney Barclay, P.E., Associate Engineer

Napa County Department of Public Works

1195 Third Street, Suite 101

Napa, CA 94559-3092

RFPs are due by: 1:00 P.M., March 29, 2024

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HSIP CYCLE 11 – Guardrail Upgrades

RFP

REQUEST FOR PROPOSALS

ENVIRONMENTAL SERVICES

NAPA COUNTY – HSIP CYCLE 11 GUARDRAIL AND END TREATMENT UPGRADES

TABLE OF CONTENTS

SECTION

I. Background

II. Scope of Services and Deliverables

III. RFP Distribution, Submission, and Selection Process

IV. Administrative Instructions

V. Disadvantaged Business Enterprises Participation

VI. California State Prevailing Wage and Federal

“Payment of Predetermined Minimum Wage”

VII. Financial Management and Accounting System

Requirements

VIII. Subcontracted Services

IX. Nonlobbying Certification For Federal-Aid Projects

X. Protest Procedures

XI. Selection Criteria

XII. Right To Reject Any And All Submittals

XIII. Award of Agreement

PAGE NUMBER

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HSIP CYCLE 11 – Guardrail Upgrades

RFP

REQUEST FOR PROPOSALS FOR

ENVIRONMENTAL SERVICES

Napa County Department of Public Works requests proposals from qualified professional firms to

provide environmental services and as needed other services, which may include but are not limited

to traffic, biological, and cultural resources services. Tasks may include, but are not limited to,

preparation of an Archaeological Survey Report (ASR), Historic Property Survey Report (HPSR),

Local Historic Records Search, and other related services as required for this federally funded project.

The County assumes that this project will require a CEQA Categorical Exemption and a NEPA

Categorical Exclusion. Napa County will design the guardrails in-house and prepare the Plans,

Specifications, Estimate, right-of-way certification, construction management, etc. for this project.

BACKGROUND

Napa County was awarded the Highway Safety Improvement Program (HSIP) Cycle 11 grant to

upgrade outdated guardrail segments in Napa County. The objective of this project is to significantly

reduce fatalities and serious injuries on public roads through use of guardrail as a safety barrier for

vehicles and bicyclists.

The HSIP Cycle 11 Guardrail project will upgrade about 1.1± miles of guardrail and their end

treatments, along local arterial roads at the following locations:

• Silverado Trail (near Sage Canyon Road)

• Silverado Trail (near Pickett Road)

• Deer Park Road

• Howell Mountain Road

• Petrified Forest Road

• Tubbs Lane

The California Department of Transportation (Caltrans) has provided Napa County with

Authorization to Proceed (E-76) with the preliminary engineering phase of the Guardrail and End

Treatment Upgrades Project, HSIPL-5921(089). The project Preliminary Environmental Study (PES)

Form has been signed by Caltrans Cultural Resources Professionally Qualified Staff and Caltrans has

completed environmental scoping.

To complete the federal environmental documentation required for NEPA (National Environmental

Policy Act), Napa County requires the services of a professionally qualified firm that can provide

environmental services and other miscellaneous services as needed. The County will utilize a

Qualifications Based Selection process to select a firm to provide the services requested by this RFP,

and will comply with the requirements of the County’s Consultant Selection Board Policy. Because

the project is federally funded Napa County will follow the “One-Step RFP” process in the Caltrans

Local Assistance Procedures Manual (LAPM) to hire a consultant.

The selected environmental firm will be responsible for providing comprehensive cultural resources,

biological, and other related services and will be required to demonstrate adequate experience in

providing such services for federally funded projects in accordance with Caltrans requirements. Staff

from the selected firm, assigned to work on the project, shall have relevant experience with providing

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HSIP CYCLE 11 – Guardrail Upgrades

RFP

such services for federally funded projects, including knowledge of, and experience with, Caltrans

procedures and requirements.

Napa County will submit to Caltrans a Request for Authorization to proceed with construction.

Copies of the awarded HSIP Cycle 11 Application, the Preliminary Environmental Study, Caltrans

Letters, and any other related material for the project, as applicable, are provided on the County

website.

II. SCOPE OF SERVICES AND DELIVERABLES

Napa County is requesting Proposals from qualified firms to provide environmental support services

for completing the Environmental Studies as required by Caltrans, as well as other as-needed

environmental services. Consultants shall provide a detailed scope of services which covers the

following items along with any additional items that the Consultant deems necessary to deliver the

project.

The scope of work, in general, includes full professional services associated with environmental

services and shall include a qualified Cultural Resources consultant, a professionally-qualified

Archaeologist, and a professionally qualified architectural historian, who shall prepare

documentation and services that are in compliance with Section 106 of the National Historic

Preservation Act of 1966 (NHPA), and the Caltrans Programmatic Agreement (PA) with the Federal

Highway Administration, California State Historic Preservation Officer (SHPO), and the Advisory

Council on Historic Preservation.

The Consultant shall provide the following deliverables as part of their scope of services, which

include but are not limited to:

1. Prepare an Archaeological Survey Report (ASR) – records search, Sacred Lands File search,

and Native American outreach efforts. The report shall identify archaeological resources from

the County’s Area of Potential Effects (APE) Map. The approximate latitude and longitude of

the guardrail locations are listed below:

Guardrail Section ID(s)

189 & 199

228

232

233

261

405 & 406

425 & 426

427

A&B

Roadway

Silverado Trail

Deer Park Road

Petrified Forest Road

Silverado Trail

Deer Park Road

Howell Mountain Road

Tubbs Lane

Latitude

38°34'47"N

38°33'22"N

38°33'14"N

38°33'11"N

38°34'41"N

38°29'05"N

38°31'22"N

38°33'12"N

38°36'01"N

Longitude

122°33'27"W

122°28'12"W

122°27'34"W

122°27'27"W

122°37'08"W

122°24'04"W

122°28'58"W

122°27'23"W

122°35'56"W

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HSIP CYCLE 11 – Guardrail Upgrades

RFP

2. Prepare a Historic Property Survey Report (HPSR) – summarize findings, technical studies,

and evaluation efforts to provide for a complete HPSR.

Tasks shall include any and all costs associated with the extent, scope, and duration of work to be

performed. Tasks listed above are part of the preliminary scoping required by Caltrans to prepare the

National Environmental Policy Act (NEPA) document. Depending on the results of the studies,

further documentation, research, and reports may be required. If additional scope is required after

preliminary studies are completed, the contract shall be revised to include additional scope.

III. RFP DISTRIBUTION, SUBMISSION, AND SELECTION PROCESS

The following proposed Request for Proposals (RFP) schedule is presented for general information

purposes only and is subject to change at the County’s discretion:

Event

Release of Request for Proposals

Last day for questions

Response to any questions

Proposals and Sealed Cost Proposals Due

Interviews (tentative)

Notify top ranked firm

Complete negotiations on scope of work and cost

proposal and PSA with top ranked firm

Sign PSA and submit insurance certificates

Board of Supervisors approves PSA

Notice to Proceed

Date

03/07/2024

03/15/2024

03/19/2024

03/29/2024

04/03/2024

04/05/2024

04/12/2024

04/17/2024

04/23/2024

04/24/2024

The County will post the RFP on the County’s Procurement website and send the RFP to consultants

in the County database qualified to do the specified work and recognized DBE organizations. Firms

that download the RFP from the County’s web site, or those acquiring it from third party sources,

must send an email to the County with a contact person and email address in order to be placed on

the distribution list and notified of new postings on the County’s web site regarding the RFP.

All questions shall be submitted by 1:00 P.M., on the due date, and directed in writing to Sydney

Barclay, at sydney.barclay@countyofnapa.org. The County will respond to the RFP related questions

in writing, via email to all contact persons of the interested firms, and on County website by 5 PM, on

the due date. Questions will not be answered that would tend to constitute an evaluation of a response

being prepared or that might give an unfair advantage to a potential respondent. Except for the above

named, potential respondents should not contact any other Napa County officials or staff regarding

any aspect of this RFP. If such contact is made, the County reserves the right to reject RFPs.

The County will post any changes to the RFP requirements and answers to submitted questions, as an

addendum to the RFP on the website (https://www.countyofnapa.org/Bids.aspx) and email the

consultants who have contacted the County to be included in the distribution list. It is the

responsibility of all interested parties to monitor County issuance of changes or amendments.

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RFP: For Environmental Services for Napa County HSIP Cycle 11 – Guardrail and End Treatment Upgrades

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See also