Water Quality Assistance Services
| Agency: | Santa Cruz County |
|---|---|
| State: | California |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Dec 5, 2023 |
| Due: | Jan 5, 2024 |
| Solicitation No: | 23P3-004 |
| Publication URL: | To access bid details, please log in. |
| Description: | Reference #: | Contact: | Due Date & Time: | Awarded To: |
| Water Quality Assistance Services | 23P3-004 |
Shauna Soldate Shauna.Soldate@santacruzcountyca.gov |
Friday, January 05, 2024 by 5:00 PM Pacific Time |
Attachment Preview
COUNTY OF SANTA CRUZ
RFP# 22P3-004 Water Quality Assistance Services
page #1 of 26
COUNTY OF SANTA CRUZ
General Services Department
Purchasing Division
701 OCEAN STREET, SUITE 330, SANTA CRUZ, CA 95060-4073
(831) 454-2210 FAX: (831) 454-2710 TDD: 711
______________________________________________________________________
COUNTY OF SANTA CRUZ, CALIFORNIA
Request for Proposal (RFP) #23P3-004
FOR
Water Quality Assistance Services
Question Deadline
Submittal Deadline
Submittal Location
Contact Person
5:00 PM; Pacific time, December 15, 2023
Submit questions by email to Contact Person
5:00 PM, Pacific Time, January 05, 2024
Proposal must be submitted by this Deadline.
General Services Department - Purchasing Division
701 Ocean Street, 3rd floor, Room 330
Santa Cruz, CA 95060
Shauna Soldate, Senior Buyer
Email: Shauna.Soldate@santacruzcounty.us
Phone (831) 454-2526
COUNTY OF SANTA CRUZ
RFP# 23P3-004 Water Quality Assistance Services
page #2 of 26
TABLE OF CONTENTS
Section
1
2
Section Title
Invitation
Instructions to Respondents
2.1 Preparation of Proposal
2.2 RFP Documents
2.3 RFP Process Schedule
2.4 Submission of a Proposal
2.5 Public Opening of Proposals
2.6 Multiple Proposals
2.7 Late Responses
2.8 Point of Contact
2.9 On Site Inspection
2.10 Non-Collusion Declaration
2.11 References
2.12 Proposal Evaluation Criteria
2.13 Cost of Service
2.14 Reservations
2.15 Notification of Withdrawal of Proposal
2.16 Interpretation
2.17 Pre-Award Conference
2.18 Execution of Agreement
2.19 Respondent Responsibility and Performance
2.20 Respondent Qualifications
2.21 Addenda
2.22 Proprietary Information
2.23 Protest and Appeals Procedures
Page(s)
4
5
5
5
5
5
5
5
6
6
6
6
6
6
7
7
7
7
7
7
8
8
8
8
3
Statement of Work
3.1. Overview
9
3.2. Scope of Work
9
3.3. Requirements
10
4
Standard Terms and Conditions
4.1 Purpose of Contract
11
4.2 Term of Contract
11
4.3 Amendment
11
4.4 Termination
11
4.5 Assignment
11
4.6 Licenses, Permits, and Certifications
11
4.7 Compliance with Laws
11
4.8 Acknowledgement
11
4.9 Inclusion of Documents
11
4.10 Presentation of Claims
11
4.11 Off-Shore Outsourcing of Services
12
4.12 Force Majeure
12
4.13 Severability
12
4.14 Controlling Law
12
4.15 Indemnity and Insurance Requirements
12
COUNTY OF SANTA CRUZ
RFP# 23P3-004 Water Quality Assistance Services
page #3 of 26
TABLE OF CONTENTS
Section
5
6
Section Title
4.16 Default
4.17 Independent Contractor Status
4.18 Equal Employment Opportunity
4.19 Retention and Audit of Records
4.20 Data Security and Privacy- Protected Information
Page(s)
12
12
13
14
14
Official RFP Form
15
Attachments and Exhibits
Exhibit A
Respondent Fact Sheet
18
Exhibit B
Customer References
20
Exhibit C Designation of Subcontractors
21
Exhibit D Non-Collusion Declaration
22
Exhibit E
Protest and Appeals Procedures
23
Exhibit F
Insurance Information
25
COUNTY OF SANTA CRUZ
RFP# 23P3-004 Water Quality Assistance Services
page #4 of 26
SECTION I.
INVITATION
The County of Santa Cruz invites sealed proposals from fully licensed, insured, bonded, certified
vendors to furnish all labor, tools, equipment, and incidentals required to install Reverse Osmosis
Point-of-Use (POU) treatment devices and/or deliver bottled potable water within the jurisdiction
of Santa Cruz County as part of the County effort to ensure mitigation of water quality issues in
the community. This will be a non-exclusive contract for services to be provided on an as-needed
basis.
Established in 1850 as one of the state’s original 27 counties, the County of Santa Cruz was
originally called Branciforte. The name was later changed to Santa Cruz, which is “holy cross”
in Spanish. The County of Santa Cruz geographically is the second smallest county within the
State of California yet it has one of the largest unincorporated area populations. The 2020
estimated population for the County of Santa Cruz by the U.S. Census Bureau was 270,861.
The County encompasses an urban service area of 440 square miles.
COUNTY OF SANTA CRUZ
RFP# 23P3-004 Water Quality Assistance Services
page #5 of 26
SECTION 2.
INSTRUCTIONS TO RESPONDENTS
2.1 Preparation of Proposal
Respondents shall submit the completed response with appropriate attachments or
explanatory materials pers Section 5 – Official Proposal Form. All attachments shall be
identified with the Respondent’s name, RFP number and page number. No oral,
telegraph, telephone, facsimile, electronic responses or photocopies will be accepted.
Proposals must be completed in ink, typewritten, or word-processed.
2.2 RFP Documents
Refer to Section 5 - Official Proposal Form.
2.3 RFP Process Schedule
a. The following is an anticipated RFP and engagement schedule. The County may
change the estimated dates and process as deemed necessary.
The proposed schedule for the submittal reviews and notification is as follows:
Activity
Date
Board Approval
12/05/2023
Advertise RFP - Sentinel
12/05/2023
12/12/2023
Release RFP
12/05/2023
Question Deadline
12/15/2023
Dissemination of Answers
12/29/2023
Deadline for Submittals
01/05/2024
Tentative Award
January-February 2024
Contract Negotiation
February 2024
Board Approval of Contract
March 2024
2.4 Submission of Proposal
a. Respondent shall submit one (1) hardcopy set signed in blue ink and marked
“ORIGINAL” and one (1) electronic copy (USB drive) of the completed proposal as
specified herein.
b. Responses to the RFP shall be delivered in a sealed envelope, clearly marked RFP
#23P3-004, addressed to:
GSD - Purchasing Division
Attn: Shauna Soldate
701 Ocean Street, Room 330
Santa Cruz, CA 95060
c The deadline to submit proposals is January 05, 2024, at 5:00 PM.
2.5 Public Opening of Proposals
There will be NO public opening for this RFP. Proposals will be available to the public for
review only after the award of the contract.
2.6 Multiple Proposals
Only one Proposal will be accepted from any one person, partnership, corporation or other
entity; however, several alternatives may be included in one Proposal.
2.7 Late Responses
All responses to the RFP must be delivered in person or received by mail no later than
January 05, 2024, at 5:00 PM.. Respondent will be solely responsible for the timely
delivery of their Proposal. Proposals will not be accepted after the deadline and will be
returned unopened.
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For more information, please visit the Publication URL Web page.
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