Environmental Health Database Management System
| Agency: | Santa Cruz County |
|---|---|
| State: | California |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Feb 26, 2024 |
| Due: | Apr 11, 2024 |
| Solicitation No: | 23P3-015 |
| Publication URL: | To access bid details, please log in. |
| Description: | Reference #: | Contact: | Due Date & Time: | Awarded To: |
| Environmental Health Database Management System | 23P3-015 |
Shauna Soldate
|
Thursday, April 11, 2024, by 5:00 PM, Pacific Time |
Attachment Preview
COUNTY OF SANTA CRUZ
RFP# 23P3-015 Environmental Health Data Management System
page #1 of 30
COUNTY OF SANTA CRUZ
General Services Department
Purchasing Division
701 OCEAN STREET, SUITE 330, SANTA CRUZ, CA 95060-4073
(831) 454-2210 FAX: (831) 454-2710 TDD: 711
______________________________________________________________________
Request for Proposal (RFP) #23P3-015
FOR
Environmental Health Data Management System
Question Deadline
Submittal Deadline
Submittal Location
Contact Person
5:00 PM; Pacific time, March 8, 2024
Submit questions by email to Contact Person
5:00 PM, Pacific Time, April 11, 2024
Proposal must be submitted by this Deadline.
General Services Department - Purchasing Division
701 Ocean Street, 3rd floor, Room 330
Santa Cruz, CA 95060
Shauna M. Soldate, Senior Buyer
Email: Shauna.Soldate@santacruzcountyca.gov
Phone (831) 454-2526
Fax (831) 454-2710
COUNTY OF SANTA CRUZ
RFP# 23P3-015 Environmental Health Data Management System
page #2 of 30
Section
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3
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TABLE OF CONTENTS
Section Title
Invitation
Instructions to Respondents
2.1 Preparation of Proposal
2.2 RFP Documents
2.3 RFP Process Schedule
2.4 Submission of Proposal
2.5 Public Opening of Proposal
2.6 Multiple Proposals
2.7 Late Responses
2.8 Point of Contact
2.9 On Site Inspection
2.10 Non-Collusion Declaration
2.11 References
2.12 Proposal Evaluation Criteria
2.13 Cost of Service
2.14 Reservations
2.15 Notification of Withdrawal of Proposal
2.16 Interpretation
2.17 Pre-Award Conference
2.18 Execution of Agreement
2.19 Respondent Responsibility and Performance
2.20 Respondent Qualifications
2.21 Addenda
2.22 Proprietary Information
2.23 Protest and Appeals Procedures
Statement of Work
3.1. Overview
3.2. Scope of Services
3.3 Requirements
Standard Terms and Conditions
4.1 Purpose of Contract
4.2 Term of Contract
4.3 Amendment
4.4 Termination
4.5 Assignment
4.6 Licenses, Permits, and Certifications
4.7 Compliance with Laws
4.8 Acknowledgement
4.9 Inclusion of Documents
4.10 Presentation of Claims
4.11 Off-Shore Outsourcing of Services
4.12 Force Majeure
4.13 Severability
4.14 Controlling Law
Page(s)
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COUNTY OF SANTA CRUZ
RFP# 23P3-015 Environmental Health Data Management System
page #3 of 30
Section
4
5
6
TABLE OF CONTENTS
Section Title
Page(s)
Standard Terms and Conditions (continued)
4.15 Indemnity and Insurance Requirements
14
4.16 Default
14
4.17 Independent Contractor Status
14
4.18 Equal Employment Opportunity
15
4.19 Retention and Audit of Records
15
4.20 Data Security and Privacy- Protected Information 16
Proposal Response Format
17
Attachments and Exhibits
Exhibit A
Respondent Fact Sheet
20
Exhibit B
Customer References
22
Exhibit C
Designation of Subcontractors
23
Exhibit D
Non-Collusion Declaration
24
Exhibit E
Protest and Appeals Procedures
25
Exhibit F
Insurance Requirements
27
Attachment 1- Proposal Response Form
29
Attachment 2- Software and Security Requirements
30
COUNTY OF SANTA CRUZ
RFP# 23P3-015 Environmental Health Data Management System
page #4 of 30
SECTION I.
INVITATION
The County of Santa Cruz (County) invites sealed proposals from fully licensed and insured
vendors to provide an Environmental Health Data Management System (DMS) for use by Santa
Cruz County Health Services Agency (HSA), Environmental Health Division (EH). EH seeks to
modernize and streamline its data management system to improve the efficiency and
effectiveness of its services.
Established in 1850 as one of the state’s original 27 counties, the County of Santa Cruz was
originally called Branciforte. The name was later changed to Santa Cruz, which is “holy cross”
in Spanish. The County of Santa Cruz geographically is the second smallest county within the
State of California, yet it has one of the largest unincorporated area populations. The 2020
estimated population for the County of Santa Cruz by the U.S. Census Bureau was 270,861.
The County encompasses an urban service area of 440 square miles.
The EH Division of HSA is comprised of approximately 50 staff, including California Registered
Environmental Health Specialists, Water Quality Specialists, Resource Planners, Registered
Geologists, Analysts, and Support and Technical staff. EH provides regulatory oversight to
prevent exposure to toxic substances, disease-causing agents, and unsanitary conditions. EH
also provides management and planning resource conservation within the County. These
functions are accomplished by performing inspections, conducting investigations, and providing
oversight to monitor the following programs and activities for regulatory compliance:
1. Consumer Protection
Food Facilities and Safety
Body Art
Public Swimming Pools and Spas
Tobacco Retail
Sub-Standard Housing, Employee Housing, and Organized Camps
2. Hazardous Materials/Wastes and Environmental Cleanup
Certified Unified Program Agency (CUPA)
i. Underground Storage Tanks
ii. Hazardous Materials Business Plan
iii. Aboveground Petroleum Storage Act
iv. California Accidental Release Program
v. Hazardous Materials Business Plan
vi. Hazardous Waste Generator
vii. Medical Waste
California Environmental Reporting System (CERS)
3. Land Use and Water Resources
Onsite Wastewater Treatment Systems
Wells
Water Supply and Watershed Management
Water Quality
4. Other miscellaneous and emerging programs
5. Permitting and Reporting related to any of the above
6. Service Requests and Plan Reviews related to any of the above
7. Complaint Response, Investigations, and Enforcement related to any of the above
COUNTY OF SANTA CRUZ
RFP# 23P3-015 Environmental Health Data Management System
page #5 of 30
The County is interested in a comprehensive cloud-hosted DMS that can collect, manage, and
analyze environmental health data, as well as produce reports, conduct surveys, track staff
time, and assist with regulatory compliance. The replacement DMS is expected to fully interface
with other third-party databases and software as outlined in Section 3, Statement of Work.
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For more information, please visit the Publication URL Web page.
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