Surf Schools Concession Opportunity
| Agency: | Santa Cruz County |
|---|---|
| State: | California |
| Type of Government: | State & Local |
| Category: |
|
| Posted: | Oct 19, 2023 |
| Due: | Nov 13, 2023 |
| Solicitation No: | 23P2-001 |
| Publication URL: | To access bid details, please log in. |
| Description: | Reference #: | Contact: | Due Date & Time: | Awarded To: |
| Surf Schools Concession Opportunity | 23P2-001 |
Maralise Howze Maralise.Howze@santacruzcountyca.gov |
November 13, 2023 by 3:00 PM, Pacific Time |
Attachment Preview
COUNTY OF SANTA CRUZ
RFP #23P2-001 Surf School Concessions Opportunity
page #1 of 38
COUNTY OF SANTA CRUZ
General Services Department
Purchasing Division
701 OCEAN STREET, SUITE 330, SANTA CRUZ, CA 95060-4073
(831) 454-2210 FAX: (831) 454-2710 TDD: 711
______________________________________________________________________
COUNTY OF SANTA CRUZ, CALIFORNIA
Request for Proposal (RFP) # 23P2-001
FOR
Surf School Concessions Opportunity
Question Deadline
Submittal Deadline
Submittal Location
Contact Person
5:00 PM Pacific Time, October 27, 2023
Submit questions by email to
Maralise.Howze@santacruzcountyca.gov
3:00 PM Pacific Time, November 13, 2023
Proposal must be submitted by this Deadline.
General Services Department - Purchasing Division
701 Ocean Street, 3rd floor, Room 330
Santa Cruz, CA 95060
Maralise Howze, Buyer
Email: Maralise.Howze@santacruzcountyca.gov
Phone (831) 454-2723
Fax (831) 454-2710
COUNTY OF SANTA CRUZ
RFP #23P2-001 Surf School Concessions Opportunity
page #2 of 38
TABLE OF CONTENTS
Section
1
2
3
4
Section Title
Invitation
Instructions to Respondents
2.1 Preparation of Proposal
2.2 RFP Documents
2.3 RFP Process Schedule
2.4 Submission of Proposal
2.5 Public Opening of Proposals
2.5 Multiple Proposals
2.7 Late Responses
2.8 Point of Contact
2.9 On Site Inspection
2.10 Non-Collusion Declaration
2.11 References
2.12 Proposal Evaluation Criteria
2.13 Cost of Service
2.14 Reservations
2.15 Notification of Withdrawal of Proposal
2.16 Interpretation
2.17 Pre-Award Conference
2.18 Execution of Agreement
2.19 Respondent Responsibility and Performance
2.20 Respondent Qualifications
2.21 Addenda
2.22 Proprietary Information
2.23 Protest and Appeals Procedures
2.24 Local Vendor Preference
Statement of Work and Specifications
3.1. Overview
3.2. Scope: General Requirements
Standard Terms and Conditions
4.1 Purpose of Permit
4.2 Term of Permit
4.3 Changes
4.4 Licenses, Permits, and Certifications
4.5 Compliance with Laws
4.6 Termination
4.7 Assignment
4.8 Inclusion of Documents
4.9 Off-Shore Outsourcing of Services
4.10 Force Majeure
4.11 Severability
4.12 Controlling Law
4.13 Amendment
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COUNTY OF SANTA CRUZ
RFP #23P2-001 Surf School Concessions Opportunity
page #3 of 38
TABLE OF CONTENTS
4
Standard Terms and Conditions (continued)
4.14 Indemnity and Insurance Requirements
15
4.15 Tropical Wood Products
15
4.16 Default
15
4.17 Equal Employment Opportunity
16
4.18 Independent Contractor Status
17
4.19 Retention and Audit of Records
17
4.20 Presentation of Claims
17
5
Official RFP Form
18
6
Attachments and Exhibits
Exhibit A
Respondent Fact Sheet
20
Exhibit B
Customer References
22
Exhibit C Designation of Subcontractors
23
Exhibit D Non-Collusion Declaration
24
Exhibit E
Insurance Requirements & Certificates
25
Exhibit F
Experience and Personal/Business References
27
Exhibit G Statement of Financial Condition
31
Exhibit H Protests and Appeals Procedures
32
Exhibit I
Locally Operated Business Preference
Affidavit of Eligibility
34
Exhibit J
Questionnaire
35
Attachment 1 Overview Map
36
Attachment 2 Sample Concessionaire Permit
37
COUNTY OF SANTA CRUZ
RFP #23P2-001 Surf School Concessions Opportunity
page #4 of 38
SECTION I. INVITATION
The County of Santa Cruz (County) invites sealed proposals for the operation of Surf School
Concession Services for East Cliff Drive Parkway beaches and coastal access points between
Pleasure Point Park and the Hook at 41st Avenue from fully insured Concessionaire(s) to furnish
all labor and incidentals.
Since June 1, 2017, a Surf School Program has been administered through the Santa Cruz
County Parks Department. Santa Cruz County Code Section 10.80.010 requires a permit to use
County property for commercial purposes. All provisions of the Department’s Park and Building
Facility Rules and Regulations and Unified Fee Schedule have applied to the annual pilot surf
school permit program at County Parks beaches and coastal access points along East Cliff Drive
Parkway. Additionally, Surf School Permit Terms and Conditions of Use provide for safety in the
water while minimizing impact upon neighborhoods adjacent to beaches and coastal access
points.
The County seeks to continue the long-term surf school concessionaire program to perform these
services. The Department may issue up to a total of three (3) commercial concessionaire permits
to allow surf schools to provide surf instruction at the designated beaches and coastal access
points between Pleasure Point Park and The Hook Park at 41st Avenue, including access points
at Pleasure Point, 36th Avenue, 38th Avenue, and The Hook. At this time, there are no facilities
available for staging or storage located on the sites.
In a strategic effort to engage with the entire county of Santa Cruz and ensure our coastal access
points are truly open to all a Municipal Access Partnership Permit (MAPP) will be implemented in
2024. Alongside the current standing commercial Surf School Concessionaire Program this new
MAPP will be introduced and awarded in a separate application system to additional non-profit
groups for similar services. Through the Pilot Program the Department will award up to three (3)
non-profit agencies a MAPP. All granted agencies must coordinate/schedule with the Parks
department so daily use does not exceed 8 students in total.
The purpose of the program is to regulate commercial use, reduce conflicts among users, and
promote public safety, health, welfare, and recreation opportunities in the Pleasure Point beaches
and coastal access points and adjacent neighborhoods. Proposals are being solicited for surf
school concession services that preserve public safety, maximize recreational use by all beach
visitors, and maintain quality surfing instruction opportunities for the public.
COUNTY OF SANTA CRUZ
RFP #23P2-001 Surf School Concessions Opportunity
page #5 of 38
SECTION 2. INSTRUCTIONS TO RESPONDENTS
2.1 Preparation of Proposal
Respondents shall submit the completed Request for Proposals (RFP) with appropriate
attachments or explanatory materials. All attachments shall be identified with the
Respondent’s name, RFP number and page number. No oral, telegraph, telephone,
facsimile, electronic responses or photocopies will be accepted. Proposals must be
completed in ink, typewritten, or word-processed.
2.2 RFP Documents
Refer to Section 5 - Official Proposal Form.
2.3 RFP Process Schedule
a. The following is an anticipated RFP and engagement schedule. The County may
change the estimated dates and process as deemed necessary.
The proposed schedule for the submittal reviews and notification is as follows:
Activity
Advertise RFP – Santa Cruz Sentinel
Release RFP
Deadline for Questions
Disseminations of Written Questions and Answers
Deadline for Proposals
Tentative Award
Submission of Permit Requirements/
Documentation
Permit Start Date
Date
October 16 & 23, 2023
October 18, 2023
October 27, 2023
November 3, 2023
November 13, 2023
December 2023
December 2023
January 1, 2024
b. Self-Guided Site Walkthrough (optional)
Vendors are encouraged to do a self-guided walk-through as indicated on the map in
Attachment 1 to familiarize themselves with the location.
2.4 Submission of Proposal
a. Respondent shall submit one (1) hardcopy set signed in blue ink; and one (1)
electronic copy (USB drive) of the completed proposal as specified herein.
b. Responses to the RFP shall be delivered in a sealed envelope, clearly marked
RFP #23P2-001, addressed to:
GSD - Purchasing Division
Attn: Maralise Howze
701 Ocean Street, Room 330
Santa Cruz, CA 95060
c The deadline to submit proposals is 3:00 PM Pacific Time, November 13, 2023.
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
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