Patrol Utility Task Vehicles (UTV)

Agency:	City of Thornton
State:	Colorado
Type of Government:	State & Local
Category:	23 - Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles
Posted:	Apr 12, 2024
Due:	Apr 23, 2024
Solicitation No:	210-24
Publication URL:	To access bid details, please log in.

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SCHEDULE OF EVENTS

City Hall – 2nd Floor

Purchasing Division

9500 Civic Center Drive

Thornton, CO 80229-4326

Request for Quotation (RFQ)

RFQ No. 210-24

Patrol Utility Task Vehicles (UTV)

• RFQ Issued

• Deadline to Submit Additional Questions

• Response to Written Questions

• RFQ Due Date

04/12/2024

04/16/2024

04/19/2024

04/23/2024

11:00 P.M.

Local Time

General Information:

The City of Thornton (Thornton) is requesting Quotations for Procurement of Two (2) new 2023 or newer

automatic Utility Task Vehicle (UTV) Polaris patrol vehicles, or an approved make and model equivalent,

to patrol parks and work special events.

Buyer Contact Information:

The contact information from the City’s Purchasing Office for this solicitation is as follows:

Buyer: Nykeba Klein, Purchasing Analyst I

Email: Nykeba.Klein@ThorntonCO.gov

Note: Communications with anyone other than the Purchasing Division during the course of the

solicitation may result in rejection of your Quotation. All questions, comments, and submissions

regarding this Request for Quotation (RFQ) shall be addressed to the Buyer, not to the end user.

Current State:

Thornton Police Patrol is looking for two (2) Utility Task Vehicles (UTV) vehicles (2023 Polaris RZR

trail 50”) to patrol parks and work special events around the City of Thornton. These vehicles are

needed by May 1, 2024.

Scope of Work:

This will be a one-time purchase of two (2) UTV vehicles (2023 Polaris RZR trail 50”) for each to be

equipped as follows:

- One (1) Front Lightbar & Harness

- One (1) Rear Lightbar & Harness

- One (1) Hardtop Roof

- One (1) UTV street legal kit

- One (1) Rear view mirror

- Vehicle color- white or black

Page 1 of 9

RFQ No. 210-24

Patrol UTV

The 2023 Polaris RZR trail 50” is only a standard of quality and other makes/models may be

accepted for evaluation by Thornton, however, any Vendor proposed equivalent must meet or

exceed the standard of quality’s specifications.

Additional specifications regarding the UTV can be found at:

https://www.polaris.com/en-us/off-road/rzr/2023/models/rzr-trail-sport-white-lightning/specs/

Thornton shall retain at its sole discretion if a vendor’s proposed make and model equivalent

meet or exceed the stated standard of quality.

Expected Quantities:

The quantities listed within this RFQ are to the best of Thornton’s knowledge, and do not obligate the

Buyer to procure additional items.

F.O.B. Point:

The UTV and pricing stated shall be delivered F.O.B. Destination to the following location:

Thornton Fleet Management

1330 East 126th Avenue

Thornton, CO 80241

Titling of Equipment:

The awarded Vendor shall be responsible for filing and providing all title and/or manufacturer’s statement

of origin (“MSO”) paperwork. Vendor proposed pricing shall be inclusive of all titling and paperwork costs.

Upon approved receipt of goods, the trailer and all materials shall become property of Thornton.

All title and paperwork shall be made out to:

Thornton, City of

9500 Civic Center Drive

Thornton, CO 80229

Vendor Questions:

Vendor Questions will be collected by the Buyer and answered via an addendum that shall be sent to all

participating Vendors according to the Schedule of Events listed above.

Proposal Submission:

Quotations are to be submitted no later than the time and date listed within the Schedule of Events listed

above. Quotations shall be submitted either via BidNet® or direct email to the Buyer.

Pricing and Instructions:

All prices shall be firm and fixed until an award has been made by Thornton. If extended unit pricing

does not match total bid price, then unit pricing shall govern final evaluation amount. No changes to price

shall be acceptable without first written authorization by the Contract and Purchasing Division.

Page 2 of 8

RFQ No. 210-24

Patrol UTV

Award and Length:

The award from this RFQ may be done on an all or none basis. Thornton may make a final award based

on the financial and operational interests that best suit Thornton.

Basis of Award:

Award shall be made to the responsive, responsible, Bidder meeting the specifications and having the

lowest possible cost consistent with the quality and service needed for effective use. The following is a list

of the criteria that may be used in determining the Award:

A. Responsiveness to the terms and conditions of the RFQ;

B. Responsibility of the Bidder;

C. Adherence to specifications and/or Scope of Services;

D. Delivery and/or completion time;

E. Guarantees and warranties;

F. Prices quoted;

G. Local vendor consideration: and/or

H. Overall cost effectiveness and greatest benefit as deemed in the best interest of Thornton.

Thornton-based businesses may be granted consideration in evaluation of price quotes if they meet the

following criteria:

A. The business maintains an office, manufacturing, training, retail, or repair facility within

Thornton city limits;

B. The business has a current Thornton business license;

C. The business is current on all Thornton obligations; and

D. The Bidder requests the consideration on the Bid Proposal Form and supplies the necessary

documentation.

All nonmonetary bid criteria being equal, Thornton business’ price quotes will be discounted for the

purpose of evaluating the quotes when compared to non-Thornton-based businesses by the lesser of

five percent (5%) of the price quote or ten thousand dollars ($10,000).

Cooperative Purchasing:

Thornton encourages the proper use of cooperative purchasing and reserves the right to make results of

this solicitation available to other governmental agencies seeking like equipment, goods, or services.

Other agencies using this solicitation must do so according to regulations established by their individual

organizations and accept sole responsibility for its use. The terms and conditions of any resulting

transaction shall be exclusively between the buyer and the seller. Buyers and sellers using this

solicitation in a cooperative or “piggy-back” fashion, agree to defend and hold harmless Thornton from

any dispute or action arising from its use.

Standard Proposal Considerations:

Thornton maintains a standard set of RFQ considerations and terms and conditions for RFQs that are

non-federally funded and are not through a cooperative awarded process. These considerations are

static between each RFQ process. It is the sole responsibility of the proposing Vendor to have read all

RFQ considerations. A copy of these standard RFQ considerations has been uploaded with this RFQ

document as a separate cover titled as, “158-24 RFQ Appendix No. 3 Standard Proposal

Considerations”.

Page 3 of 8

RFQ No. 210-24

Patrol UTV

Quotation Form

(All Quotations must be submitted on this form)

Note to Vendors: Unless listed as a separate line item, all pricing provided shall be considered as a

delivered price. Both pricing and delivery time will be taken in to consideration when evaluating this bid.

DESCRIPTION

2023 Polaris RZR Trail 50”

white or black

Lightbar & harness (front

and rear)

QTY.

UNIT PRICE

EXTENDED

PRICE

$ ___________ $ ___________________________

3. Hardtop Roof

$ ___________ $ ___________________________

4. UTV street legal kit

$ ___________ $ ___________________________

5. Rear view mirror

$ ___________ $ ___________________________

Total Quotation Price Submission $ ___________________________

Shipping Schedule (Number of Days Aro) ________________________ Days

Proposed Make:

Proposed Model, Item, or Part No.

Have you submitted all product literature Yes or No (Circle One)

Standard One (1) Year Warranty submitted with Quotation Yes or No (Circle One)

Warranty other than standard One (1) Year submitted with

Quotation

Yes or

No (Circle One)

Page 4 of 8

RFQ No. 210-24

Patrol UTV

ACCEPTANCE OF CONDITIONS AND ADDENDA ACKNOWLEDGEMENT FORM

Vendor indicates acceptance of the following conditions:

1. City of Thornton Charter Section 7.4 prohibits Thornton from issuing a Purchase Order to firms

which employ certain family members of employees unless the Thornton Council determines it is in

Thornton's best interest. For the purposes of this Charter Section, a domestic partner shall be

considered equivalent to a family member. The Vendor attests to the following:

No City Council Member, member of a board or commission, Municipal Judge, City Manager, City

Attorney, or employee of the City of Thornton, or any such person's family member, domestic

partner, or person assuming a relationship being the substantial equivalent of the above, has an

existing or pending, direct or indirect, financial, pecuniary or personal interest in the proposing firm

or this Invitation for Bid, except as follows: (list, if any)___________________________________

_____________________________________________________________________________

____________________________________________________________________________

2. The undersigned Vendor, having examined the Bid Documents, and having full knowledge of the

product requested and described herein, hereby proposes that it will fulfill the obligations contained

herein in accordance with all terms, conditions, and specifications set forth; and that it will furnish

all required products and pay all incidental costs all in strict conformity with these Bid Documents,

for the stated prices as payment in full.

3. I acknowledge receipt of any and all published addenda:

Yes ☐ No ☐

4. My firm is claiming the Thornton Based Business Local Vendor Consideration: Yes ☐ No ☐

Proposing Vendor’s Name:

Vendor Representative (Printed):

Vendor Representative (Signature):

Title:

Phone Number:

Email:

Date:

Page 5 of 8

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Patrol Utility Task Vehicles (UTV)

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