FACILITIES MAINTENANCE
970.668.4229 ph | 970.453.3554 f
www.SummitCountyCO.gov
PO Box 68
Breckenridge, CO 80424
REQUEST FOR PROPOSAL
Bid Number: FM 2023 - 025
Commercial Janitorial Office Cleaning Service
For Summit County Facilities
PORPOSAL DUE: 12/12/2023
no later than 2:00 PM
SCG Version 02.22
REQUEST FOR PROPOSALS
RFP NO.: FM 2023 - 025
A PRE-BID MEETINGS – All interested parties are required to email both Wayne Byrne
wayne.byrne@summitcountyco.gov and Kim Weier kim.weiers@summitcountyco.gov by no later than
December 6, 2023 to set up a one on one meeting.
PROPOSALS for Summit County Government will be received no later than December 12, 2023, by
2:00 PM MST/MDT in the Facilities Maintenance Department. Proposals are to be emailed to both
wayne.byrne@summitcountyco.gov and kim.weiers@summitcountyco.gov
Bid opening will be held December 13, 2023, at 10:00 AM MST/MDT at the Summit County Facilities
Department Conference Room located at 37 Peak One Drive, #238, Frisco, Colorado 80443.
Any questions regarding this Request for Proposal should be directed to Wayne Byrne, 970-668-4230 or
wayne.byrne@summitcountyco.gov
All interested firms are invited to submit a proposal in accordance with the terms and conditions stated
in this Request for Proposal.
SUMMIT COUNTY
Wayne Byrne
WAYNE BYRNE
FACILITIES MAINTENANCE DIRECTOR
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REQUEST FOR PROPOSALS
for
Commercial Janitorial Office Cleaning Service
November 10, 2023
Proposals Due:
December 12, 2023, by 2:00 PM MST/MDT
Overview
Summit County Government (“County”) is soliciting bids from qualified contractors to provide services for the
following.
Specifications
Summit County Office Buildings
SILVERTHORNE
NORTH BRANCH LIBRARY 6 DAYS PER WEEK – NORMAL SERVICES. Monday thru Saturday
651 Center Circle
BRECKENRIDGE
JUSTICE CENTER
501 N. Park
Sheriff’s Office Only 7 DAYS PER WEEK– NORMAL SERVICES. on Mon –
Wed – Fri.
REDUCED SERVICES Tue – Thurs – Sat and Sunday (clean
entryways, bathrooms, kitchen in lunchroom, breakrooms, common hallways).
SMART Offices - 5 DAYS PER WEEK – NORMAL SERVICES. Mon - Wed –
Fri.
REDUCED SERVICES Tue - Thurs. (clean entryways, bathrooms, kitchen in lunchroom,
breakrooms, common hallways)
County Courts - 5 DAYS PER NORMAL SERVICES. on Mon – Wed - Fri
REDUCED SERVICES Tue – Thurs (clean entryways,
bathrooms, kitchen in lunchroom, breakrooms, common hallways).
Jail Control Room Restroom Only 2 DAYS PER WEEK Mon and Thurs
Do Not Enter Jail
SOUTH BRANCH LIBRARY
504 Airport Rd
7 DAYS PER WEEK – NORMAL SERVICES. This includes nightly cleaning
of all interior glass. Areas to be cleaned: library (all 3 levels, common areas, kitchen, halls,
restrooms on 2nd & 3rd floors, elevator, stairs, large meeting room on lower level, meeting
room on 2nd level, and town meeting room on 3rd floor.
COURTHOUSE
208 E. Lincoln
5 DAYS PER WEEK – NORMAL SERVICES. Mon - Wed - Fri,
REDUCED SERVICES Tue - Thurs. (clean entryways, bathrooms, kitchen in lunchroom,
breakrooms, common hallways)
DISTRICT ATTORNEY
504 Airport Rd.
5 DAYS PER WEEK – NORMAL SERVICES Mon – Wed - Fri
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COUNTY COMMONS
0037 Peak One Drive
REDUCED SERVICES Tues - Thurs, (clean entryways, bathrooms, kitchen in lunchroom,
breakrooms, common hallways.)
EXCLUSIONS: all offices & office hallways, desks & trash
FRISCO
Library 6 DAYS PER WEEK – NORMAL SERVICES. Mon - Wed - Fri,
REDUCED SERVICES Tues - Thurs - Sat. (clean entryways, bathrooms, kitchen in
lunchroom, breakrooms, common hallways.)
Library Lobby area entrance to computers to be vacuumed nightly 6 DAYS PER WEEK
Mon – Tue – Wed – Thurs – Fri – Sat.
County Offices - NORMAL SERVICES Mon - Wed - Fri,
REDUCED SERVICES Tues -Thurs – Sat (clean entryways, bathrooms, kitchen in lunchroom,
breakrooms, common hallways.)
Common Areas, Lobbies, Public Restrooms, Conference Rooms - NORMAL SERVICE 6
nights/week Mon – Tue – Wed – Thurs – Fri – Sat.
EMERGENCY SERVICES
227 CR 1003
6 DAYS PER WEEK – NORMAL SERVICES. on Mon – Wed - Fri
REDUCED SERVICES Tues – Thurs - Sat (clean entryways, bathrooms, kitchen in lunchroom,
breakrooms, common hallways.)
COMMUNITY & SENIOR CENTER
0083 Nancy's Place
7 DAYS PER WEEK – NORMAL SERVICES. No reduced services as this is a
24/7 facility and utilized by the public.
SPECIAL INSTRUCTIONS For Community Center:
Kitchen:
Sanitize floor on Thurs. On Mon - Tues - Thurs, all serving area walls
must be wet wiped.
Meeting Rooms:
Nightly: Vacuum, sweep and mop all floor surfaces including stage and
dance floor, remove all trash. Clean & sanitize all counters, appliances,
sinks, microwaves, and dispensing equipment, restrooms and stock all
paper products and soap dispensers. Wipe/clean all entry glass and
doors. All other services per normal schedules.
Timberline Adult Day Care - 3 days per week (Mon - Tues - Thurs) - clean bathrooms,
empty trash, vacuum and dust
ANIMAL CONTROL
0058 Nancy's Place
2 DAYS PER WEEK – NORMAL SERVICES. (Mon & Thurs)
Hard floors to be mopped, animal control staff will sanitize.
Animal Control staff purchase their own toilet paper, towels, hand soap, trash liners - not
to be taken from Facilities supplies.
ROAD & BRIDGE
218 CR 1003
3 DAYS PER WEEK – NORMAL SERVICES. Mon - Weds - Fri - any time after lunch.
Clean only Downstairs offices, restrooms, breakroom
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MOB COUNTY
360 Peak One Drive
5 DAYS PER WEEK – NORMAL SERVICES.:2ND Floor Public Health, Social Services Offices
Mon – Tue – Wed – Thurs – Fri.
3 DAYS PER WEEK – NORMAL SERVICES. Mon -Weds -Fri: 1st floor Human Resource
Office and Facilities Maintenance Office, 2nd floor County offices: Department of Human Services
and Youth & Family Offices (suite 210)
Toilet paper, hand towels, hand soap, trash liners stored in County space at MOB - Supplies are
not to be taken from Facilities storage.
Services to be done after hours. Conference rooms, if occupied, must be cleaned after the groups leaves.
Services are anticipated to begin January 1, 2024, and will continue through December 31, 2024, with the possibility to
extend the one-year contract into a 5-year contract.
Medical Office Buildings Common Areas
FRISCO
MOB COMMON AREAS
360 Peak One Drive
7 DAYS PER WEEK – NORMAL SERVICES. No reduced services as this
facility is utilized by the public 7 days a week.
Services to be done after hours. Conference rooms, if occupied, must be cleaned after the groups leave.
Services are anticipated to begin January 1, 2024, and will continue through December 31, 2024, with the possibility to
extend the one-year contract into a 5-year contract.
ALL employees scheduled to work in the facility will be required to go through a criminal background check before being
allowed on premises.
County Facilities Maintenance Department will be provided with the names of workers and confirmation that they have
cleared the background check.
County provides janitorial cart, toilet paper, hand towels, hand soap, and trash liners - contractor responsible for all other
supplies required to provide janitorial services.
CLEANING COMPANY DUTIES
NORMAL Services: 7 nights/week
NIGHTLY:
Vacuum:
Dust/Clean/Wipe:
All lobbies, entryways, stairs, elevators, reception areas, halls, office areas,
public meeting rooms, and copy/work rooms. Clean any obvious spills or
unusual messes in interior offices.
All entry way doors and door glass, reception desks and counters, tables and
counters in lobbies, meeting rooms, lunchrooms, and kitchen areas, sinks/faucets
in all meeting rooms, lunchrooms; all microwaves, inside and out, drinking
fountains.
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