SCP24-20 Road Evaluation and Assessment
| Agency: | Summit County |
|---|---|
| State: | Colorado |
| Type of Government: | State & Local |
| Category: |
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| Posted: | Feb 12, 2024 |
| Due: | Mar 6, 2024 |
| Solicitation No: | SCP24-20 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
SCP24-20
|
| Bid Title: |
SCP24-20 Road Evaluation and Assessment
|
| Category: | Road and Bridge |
| Status: | Open |
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Attachment Preview
March 2, 2023
Project Information and Specifications for
SCP24-20 ROAD EVALUATION
Road, Recpath and Sign Evaluation and Assessment
Table of Contents
REQUEST FOR PROPOSALS .......................................................................................................... 2
EXHIBIT A - DETAILED SCOPE OF WORK......................................................................... 7
EXHIBIT B - BID FORM ........................................................................................................ 11
EXHIBIIT C - FIELD MANUAL ............................................................................................ 13
EXHIBIT D - ASPHALT & GRAVEL ROAD INVENTORY FORM ................................... 38
EXHIBIT E - ROAD SEGMENT DATA MAINTAINED BY THE COUNTY ..................... 42
EXHIBIT F – REC-PATH SYSTEM MAP ............................................................................. 53
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March 2, 2023
REQUEST FOR PROPOSALS
For
SCP24-20 ROAD EVALUATION
Posted: Friday, 19 Jan 2024
Proposals Due:
Wednesday February 21 2024 by 10 a.m. MST
Overview
Summit County Government (“County”) is soliciting bids from qualified contractors to provide services for
the following: Road & Bridge department’s roadway asset and Open Space & Trails department’s paved
recreational pathway condition assessment project. A detailed description of this project is listed below as
Exhibit ‘A.”
Copies of the request are available at www.SummitCountyCO.gov under ‘Bids & Proposals’ or by request at
the County Road & Bridge Department Office. Contact James Benkelman, Asset Technician, for additional
project information at jim.benkelman@summitCountyco.gov or (970) 668-4087.
Scope of Services:
Contractor shall furnish all labor, transportation, and incidentals necessary to perform the road and rec-path
asset condition assessment services.
Work shall be completed as set forth in a contract for this project to be negotiated with the County based
upon the contractor’s written proposal.
Date and time of service
Service will be performed on an ongoing daily basis beginning in June of 2023. Service will be performed on
a regular daily schedule (Monday through Friday) to be agreed upon prior to contract. Potential schedule
should be included in contractor's written proposal.
Indemnification and Insurance
Contractor shall indemnify and hold harmless the County from and against all claims, damages, losses, and
expenses arising out of or resulting from acts or omissions of the Contractor, Contractor’s sub-contractors or
otherwise arising out of the performance of services by Contractor. No later than seven (7) days following the
execution of an Independent Contractor Agreement between the County and Contractor, the Contractor shall
provide the County with certificates of insurance evidencing the types and amounts of insurance specified
below:
a. Worker’s Compensation and Employer’s Liability:
i. Worker’s Compensation must be maintained with the statutory limits.
ii. Employer’s liability is required for minimum limits of:
$1,000,000 Each Accident
$500,000 Disease Policy
$1,000,000 Disease Each Employee
b. Commercial General Liability:
i. $1,000,000 Each Occurrence
ii. $2,000,000 General Aggregate
iii. $2,000,000 Products Completed Operations Aggregate
c. Automobile Liability: Contractor will maintain business auto liability coverage covering
liability arising out of any auto (including owned, hired and non-owned autos) used in the
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March 2, 2023
performance of services under this Agreement.
i. $1,000,000 Combined Single Limit Each Accident
Insurance coverage shall not be reduced below the limits described above or cancelled without the County’s
written approval of such reduction or cancellation. Certificates of such insurance, of agents and
subcontractors, shall be provided to the County upon request. With regard to all insurance, such insurance
shall:
• Be primary insurance to the full limits of liability herein before stated and, should County have
other valid insurance, County insurance shall be excess insurance only; and
• Not cancelled without thirty (30) days prior written notice to the County.
Proposal Format
Costs for performing services outlined in this Request for Proposals shall be clearly stated to allow the
County to effectively evaluate each proposal. A proposed schedule of services should also be included.
Refinements and Improvements
Applicants should feel free during the proposal submission process to provide any suggestions or comments
that might be advantageous for the County to consider in terms of any efficiencies, issues or processes. The
County is not committed to any single scenario, but efficiency of resources and minimizing impacts are critical
in completing this work.
The following pages contain the Request for Proposals instructions and owner’s requirements.
Part I - ADMINISTRATIVE INFORMATION
A. Issuing Officer
This request for bidding is issued by Road & Bridge Department. For questions, please contact James
Benkelman, Asset Technician, at jim.benkelman@summitCountyco.gov or (970) 668-4087.
B. Purpose
This Request for Proposals provides prospective contractors with sufficient information to prepare and submit
proposals for consideration by the County. To be considered responsive, each proposal must provide for
completion of the tasks outlined in the Invitation to Bid.
C. Scope
This Request for Proposals contains the instructions governing the proposals to be submitted and the materials
to be included therein. These are mandatory requirements that must be met to be eligible for consideration.
D. Scheduling
Proposals must be submitted via email to jim.benkelman@summitCountyco.gov at the Road & Bridge
Department by Wednesday, February 21, 2024 no later than 10 a.m. MST. The proposal should outline
the schedule for commencement of service.
E. Inquiries and Questions
Prospective applicants are welcome to make inquiries and ask questions concerning the Request for Proposals
to obtain clarification of the any requirements or schedule a site visit to the properties. Direct all inquiries to:
James Benkelman, Asset Technician
Road & Bridge Department
(970) 668-4087
jim.benkelman@summitCountyco.gov
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March 2, 2023
Bidding Time Schedule:
Friday January 19 2024
Invitation to Bid publicly advertised and posted on County website
Monday February 19 2024
Deadline for all Questions
Monday February 26 2024
All Questions, Comments and Responses to Questions posted by the
County as addenda to the RFP on the Bids and Proposals page of County
website at www.SummitCountyCO.gov
Wednesday March 6 2024
Proposals must be submitted via email to
jim.benkelman@summitCountyco.gov no later than 10 a.m. MST
Wednesday March 6 2024
Official Bid Opening at 10:30 am .
Unsuccessful bidders will be notified after an agreement is executed.
F. Instructions for Submission of Proposals
It is imperative, when submitting a proposal, that the outside of the submission email be addressed as follows
and with the exact text in the email subject line and similar text in the top few lines of the body of the email:
Email Address:
jim.benkelman@summitCountyco.gov
Subject Line Text:
Proposal for:SCP24-20 ROAD EVALUATION
Body Text:
ATTN: James Benkelman, Asset Technician
Road & Bridge DepartmentProposal for: SCP24-20 ROAD EVALUATION
1. Contractor's company name
2. Contact name and phone number
G. Late Bids
It is the responsibility of each vendor submitting a bid to ensure that emailed bids arrive to the Road & Bridge
Department by 10 a.m. MST on Wednesday, 21 Feb 2024.
H. Proprietary Information
Any restrictions on the use of data contained within a proposal must be clearly stated in the proposal itself.
I.
Response Material Ownership
All materials submitted regarding this Invitation to Bid become the property of the County and will only be
returned at the County's option.
J. Incurring Costs
The County is not liable for any costs incurred by those who have submitted proposals prior to issuance of a
signed contract.
K. Acceptance of Proposal Content
The contents of the selected contractor’s proposal will become contractual obligations if a subsequent
agreement is reached. Failure of the successful contractor to accept these obligations may result in cancellation
of the award and such contractor may be removed from future solicitations.
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March 2, 2023
L. Acceptance Time
The County intends to make a proposal selection within 20 business days after the closing date for receipt of
proposals.
M. Budget
Costs for performing services must be included in the proposals and should be clearly stated to allow the
County to effectively evaluate each proposal.
PART II – PROPOSAL CONTENT
The proposal submitted must clearly address the requirements outlined in the Invitation to Bid. Any concerns
that the contactor may have about meeting these requirements shall be specifically identified in the proposal.
Scope of Work
Provide an outline of the contractor’s understanding of the project. Summarize the basic approach to
providing the services, and any recommendations on improving efficiencies in the process.
Qualifications
Contractor shall furnish a summary of experience on similar projects and be prepared to provide examples.
Include a brief description of past and current projects. Each summary shall include a brief project description
and name, address and phone number of a local contact person involved in the project. The statement of
qualifications should also provide a summary of contractor's ability to successfully complete the requirements
of this Invitation to Bid. The statement of qualification shall be brief but shall include at a minimum the
following:
1. Description of similar projects
2. Capabilities (including equipment) and staff
PART III – PROPOSAL EVALUATION AND SELECTION
The County intends to engage the most qualified contractor available for this assignment while minimizing
the costs to the County. Responsiveness to the Request for Proposals will be a principle basis for evaluation.
Proposals shall provide a straightforward and concise presentation adequate to satisfy the requirements of the
Request for Proposals. The proposal should clearly express the contractor's understanding of the County's
specific requirements, indicating the contractor's qualifications to conduct this service in a thorough and
efficient manner.
Failure to disclose a conflict of interest is a misdemeanor criminal offense under Colorado Law. Such
conflict may arise if any public official exercises any substantial discretionary function in connection with
a government contract, purchase, payment or other pecuniary transaction without necessary disclosures as
defined by Colorado Revised Statutes (C.R.S.) Section 18-8-308 as amended.
Selection Process.
1. The County reserves the right to reject any and all proposals, to consider alternatives, to waive
irregularities and to re-solicit proposals.
2. The County reserves the right to conduct such investigations of, and discussions with, those who have
submitted proposals (“Proponents”) or other entities as it deems necessary to assist in the evaluation of
any proposal or to secure maximum clarification and completeness of any proposal.
3. All proposals submitted must be valid for a minimum period of ninety (90) days after the date of the
proposal opening. Each Proponent must submit with the proposal a list of all subcontractors,
independent contractors or sub-consultants employed or proposed to be employed by the Proponent in
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